Event Operations Manager

2 months ago

Altrincham, United Kingdom UTMB GROUP Full time

Who we are?

UTMB Group is the global leader in the organisation of trail running events. Our flagship event, the UTMB Mont-Blanc, has been the world’s highest profile trail race for several years with the best athletes and largest sports brands in attendance.

Based in Chamonix-Mont-Blanc in the French Alps, UTMB Group launched the UTMB World Series in partnership with The IRONMAN Group in 2022. The UTMB World Series is the largest trail running circuit in the world, bringing together more than 4( leading international events to give all trail runners the chance to live the UTMB adventure close to home.

UTMB UK are responsible for organising UTMB World Series events in this territory.

What are we looking?

To support the development of our UK events, we are seeking an experienced and motivated event operations professional to join our hard-working team. This person will have a passion for delivering excellent, and seamlessly planned, sports events.

Your mission

The role of the Event Operations Manager is to ensure all UTMB UK events are delivered to the highest standards as determined by our UTMB World Series guidelines and in line with the UK events industry.

Under the supervision of the Event Director, you will bring all the complex operational elements together to deliver a safe, efficient and seamless event experience.

You will be responsible for general event management and administrative tasks, as well as liaising with stakeholders, suppliers, venues and our incredible volunteers.

You will work with our project management software to monitor the event’s progress ensuring milestones are met and actions are completed on time and to budget.

Responsibilities for the role include:

Planning the various venue layouts and infrastructure requirements to safely deliver services for participants, spectators and volunteers. Delivering the venues to meet the requirements of the sport competition and to follow the UTMB World Series operational guidelines. Taking ownership of event logistics, including the collection and delivery of all event based equipment, supplies, infrastructure and transportation. Designing event transport plans and venues, including car parking and shuttle bus requirements, for participants, spectators and volunteers. Inventory management, such as the ordering, procurement and storage of equipment, branding and signage, including cleaning and maintenance. Supporting the Volunteer Coordinator with the ordering of staff and volunteer uniforms, accreditation and parking passes. Training and managing additional temporary operational staff roles before and during events. Planning, ordering and scheduling the food and drink supplies, and catering requirements, across the whole event. Writing event manuals, creating procedures for event based tasks, and contributing to the development and implementation of risk assessments. Coordinating and booking all staff and volunteer accommodation and transport needs, including hire vehicles. Liaising with suppliers, obtaining quotations, procuring services and reviewing supplier documentation. Producing event schedules, checklists and detailed production timelines. Designing and applying the venue signage and wayfinding plans. Coordinating the waste, recycling and sustainability requirements for the event. Producing and coordinating site build plans and branding installation plans. Managing costs and monitoring the budget to ensure financial accuracy. Reviewing working practices and looking for continuous ways to improve.

Profil

Essential skills and experience

4/5+ years of experience working within the sports events industry. Excellent time management skills and the ability to prioritise your workload. Experience of project management and working towards fixed deadlines. Ability to form effective relationships and work well in a team environment. Meticulous attention to detail and an appreciation for event presentation. Proficient with Microsoft 365 and digital project management tools. Ability to manage multiple complex tasks and remain calm under pressure. Skilled in the production of coherent documents, briefings and schedules. Fluent in spoken and written English language. Full, clean, UK driving licence and ability to drive large vans.

Desirable skills and experience

Experience of outdoor mass participant events, in particular trail-running. Degree qualification in event management, in particular sports events. Skilled in spoken and written Welsh language.

Work location : The role is based at our UK office in Altrincham, Greater Manchester, from Monday to Friday. There is the opportunity to work remotely one day per week.

You will be required to attend occasional site visits and planning meetings across the UK. You will be required to be on site during the specific event dates.

What can we offer you?

A passionate and fast-growing company in an exciting sporting sector. A competitive salary according to your skills and experience Company pension plus 25 days holiday per year in addition to bank holidays. Opportunity to travel internationally to experience other UTMB World Series events. Attendance at the UTMB Mont-Blanc World Series Finals in Chamonix, France. UTMB World Series partner brand staff discounts.

Interview process

HR Manager interview by videoconference (45-minute interview): an opportunity for you to find out more about our company and to confirm that your search matches our current vacancy.

Event Director UK interview on our premises or by videoconference (1h interview): this will enable us to take a closer look at your technical background, and to ensure that you have the right people and skills.

International Event Manager interview (45-minute interview) on our premises or by video conference: who will talk to you about the day-to-day running of the UK/International team and their current challenges, to help you project yourself within the team.

Welcome to the team

  • Freelance Wedding and Events Operations Coordinator

    3 months ago

    Altrincham, United Kingdom Tatton Group Full time

    Stock Farm Wedding and Event Barn is one of Cheshire's hidden gems. Our unique location and venue on the edge of Hale and Manchester hosts events through out the year. From Weddings & parties to exclusive car launches, we do it all. As Wedding and Events Supervisor, you will responsible for coordinating our live events and ensuring they are ran efficiently,...

  • Event Management Professional

    4 weeks ago

    Altrincham, United Kingdom Absolute Venues Full time

    Absolute Venues is seeking a qualified candidate for the role of - Experienced Meetings & Events Venue Finding Specialist / Account Manager - Office basedLocation: Hale/AltrinchamWith over 20 years of expertise in the industry, we are one of the UK's premier Venue Finders, located in Cheshire. Our focus is on providing exceptional services for Meetings,...

  • Events Manager

    2 weeks ago

    Altrincham, Greater Manchester, United Kingdom Absolute Venues Full time

    Experienced Meeting & Events Venue Finding Specialist / Account Manager - Office basedWe are one of UKs leading Venue Finders, based in Cheshire for over 20 years. We specialise in delivering Meetings, Conferences & Accommodation bookings, UK Europe & Worldwide. We are seeking a experienced person in the Events/ Conference sector to come and work in a small,...

  • Events Manager

    2 weeks ago

    Altrincham, United Kingdom Absolute Venues Full time

    Experienced Meeting & Events Venue Finding Specialist / Account Manager - Office basedWe are one of UKs leading Venue Finders, based in Cheshire for over 20 years. We specialise in delivering Meetings, Conferences & Accommodation bookings, UK Europe & Worldwide. We are seeking a experienced person in the Events/ Conference sector to come and work in a small,...

  • Wedding and Events Coordinator

    3 months ago

    Altrincham, United Kingdom Stock Farm Barn Full time

    Stock Farm Wedding and Event Barn is one of Cheshire's hidden gems. Our unique location and venue on the edge of Hale and Manchester hosts events through out the year. From Weddings & parties to exclusive car launches, we do it all. As Wedding and Events Supervisor, you will responsible for coordinating our live events and ensuring they are ran efficiently,...

  • Event Management Professional

    4 weeks ago

    Altrincham, United Kingdom Absolute Venues Full time

    About Absolute VenuesAbsolute Venues is a premier venue finding agency with over two decades of experience in the industry. We are dedicated to providing exceptional service in the realm of Meetings, Conferences, and Accommodation bookings across the UK, Europe, and worldwide.Position OverviewWe are currently seeking a skilled and proactive Meetings and...

  • Wedding & Events Co-ordinator

    3 months ago

    Altrincham, United Kingdom Best Western Cresta Court Hotel Full time

    **Wedding & Events Co-ordinator** **Scope and General Purpose of Job**: **Main Responsibilities**: Accurate administration and control of all Events & Weddings bookings for the hotel. Takes enquiries for Events & Weddings and converts them into sales. Actively seeks when available, to interact with existing, potential, and new clients by show rounds and...

  • Events Manager

    2 weeks ago

    Altrincham, Cheshire, United Kingdom Absolute Venues Full time

    Experienced Meeting & Events Venue Finding Specialist / Account Manager - Office basedWe are one of UKs leading Venue Finders, based in Cheshire for over 20 years. We specialise in delivering Meetings, Conferences & Accommodation bookings, UK Europe & Worldwide. We are seeking a experienced person in the Events/ Conference sector to come and work in a small,...

  • Sales and Events Representative

    6 days ago

    Altrincham, Trafford, United Kingdom The Massage Company Full time

    Job Opportunity: Sales and Events RepresentativeAbout The Massage CompanyThe Massage Company is a business that aims to provide high-quality massage services to the community. We are seeking a skilled Sales and Events Representative to promote our services at various local events.Key Responsibilities:Plan and attend local events to promote The Massage...

  • Event Coordination Specialist

    4 weeks ago

    Altrincham, United Kingdom Absolute Venues Full time

    Absolute Venues is on the lookout for a skilled professional - Experienced Meetings & Events Venue Finding Specialist / Account Manager - Office basedLocation: Hale/AltrinchamWith over 20 years of expertise in the industry, we are one of the UK's premier Venue Finders, located in Cheshire. Our focus is on providing exceptional services for Meetings,...

  • Meeting and Events Supervisor

    2 months ago

    Altrincham, United Kingdom Best Western Cresta Court Hotel Full time

    At **Best Western Cresta Court Hotel **we have made a promise to make life more enjoyable and we do this with our amazing team! A job, a career or a calling - you could be our next Meetings and Events Supervisor! As part of our team you can enjoy the following benefits: - Perkbox - monthly freebies, Highstreet brand street discounts, flexible points to...

  • Sales and Events Representative

    6 days ago

    Altrincham, Trafford, United Kingdom 4Leisure Recruitment Full time

    About The Massage CompanyThe Massage Company is a dynamic and innovative business that aims to revolutionize the massage industry by making high-quality massage services accessible to a wider audience.Job OverviewWe are seeking an experienced and motivated Sales and Events Representative to join our team as a self-employed contractor. The ideal candidate...

  • Sales and Events Representative

    3 days ago

    Altrincham, Trafford, United Kingdom 4Leisure Recruitment Full time

    About The Massage CompanyThe Massage Company is a dynamic and innovative business that aims to revolutionize the massage industry by making high-quality massage services accessible to a wider audience.Job OverviewWe are seeking an experienced and motivated Sales and Events Representative to join our team as a self-employed contractor. The ideal candidate...

  • Sales and Events Representative

    3 days ago

    Altrincham, Trafford, United Kingdom 4Leisure Recruitment Full time

    About The Massage CompanyThe Massage Company is a dynamic and innovative business that aims to revolutionize the massage industry by making high-quality massage services accessible to a wider audience.Job OverviewWe are seeking an experienced and motivated Sales and Events Representative to join our team as a self-employed contractor. The ideal candidate...

  • Sales and Events Representative

    6 days ago

    Altrincham, Trafford, United Kingdom 4Leisure Recruitment Full time

    About The Massage CompanyThe Massage Company is a dynamic and innovative business that aims to revolutionize the massage industry by making high-quality massage services accessible to a wider audience.Job OverviewWe are seeking an experienced Sales and Events Representative to join our team as a self-employed contractor. The ideal candidate will have a...

  • Operations Supervisor

    7 days ago

    Altrincham, Trafford, United Kingdom Manchester Central Full time

    Job SummaryWe are seeking a highly skilled and experienced Assistant Manager to join our team at Manchester Central. As a key member of our operations team, you will be responsible for overseeing the day-to-day activities of our café and conference facilities.Key ResponsibilitiesSupport and supervise all aspects of the café and clients' catering operation,...

  • Meetings & Events - Venue Finding Agency - Account Manager

    4 weeks ago

    Altrincham, Greater Manchester, United Kingdom Absolute Venues Full time

    Absolute Venues is recruiting for an experienced - Experienced Meeting & Events Venue Finding Specialist / Account Manager - Office basedLocation Hale/AltrinchamWe are one of UKs leading Venue Finders, based in Cheshire for over 20 years. We specialise in delivering Meetings, Conferences & Accommodation bookings, UK Europe & Worldwide. We are seeking a...

  • Disney Travel Consultant for Groups and Events

    3 months ago

    Altrincham, United Kingdom Greatdays Travel Group Full time

    **Job description** Greatdays Travel Group is a leading, family run ‘group travel’ tour operator, incentive and events company based in Altrincham, Cheshire and has been established for 40 years. We are seeking a Disney Travel Consultant to join our team at our offices in Altrincham, South Manchester. You will be an enthusiastic person with a genuine...

  • Crew Member

    3 months ago

    Altrincham, United Kingdom Showbase Ltd Full time

    _**We are recruiting 2x FT positions (40 hrs) and 4x PT (20-30 hrs) positions. **_ **Job Overview**: Showbase is a rapidly expanding event production company, based near Tatton Park in Cheshire. We work with a number of exciting clients, at some of the region's most talked about festivals and events. We are recruiting to our Event Production team! We are...

  • Sales and Events Executive

    2 weeks ago

    Altrincham, United Kingdom 4Leisure Recruitment Remote Work Freelance Full time

    Sales and Events Executive (Self employed) Working Hours: c20 per week but flexible Salary: Initially £15 per hour + commission About us - The Massage Company. The Massage Company aims to bring high-quality massage to the mainstream and transforming it from the occasional or a treat to a routine and vital part of a better and balanced life for our clients...