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Document Controller

2 months ago

Leeds, United Kingdom Caval Limited Full time

The Company

A national construction contractor with regional offices in the Yorkshire and Midlands area, who provide clients with a diversity of work across a number sectors from; residential and leisure to hospitality and student accommodation. Major projects within the region range from 10m - 50m+ in value. Their shining recommendations is shown through the many accreditations and awards, from; the Corporate Social Responsibility Award to BIFM Awards.

The Project

As a highly experienced Document Controller, you will play a crucial role in managing and overseeing all documentation related to a new build healthcare development based in West Yorkshire. You will ensure that all documents are accurately indexed, easily accessible, and up-to-date, facilitating smooth communication among stakeholders and ensuring that the project's documentation is accurate, compliant, and efficiently managed through to handover.

Requirements

For this role it is essential that you hold the experience below;

  • Strong background within the industry with at least 3 years of experience working in a similar position for a construction contractor or subcontractor
  • Proficient in the use of document management systems

Additional skills;

  • Strong IT skills
  • Quality control skills
  • Knowledge of standards and regulations
  • Strong communication and attention to details
  • Effective time management and problem solving
  • Understanding and familiarity with construction related documents such as blue-prints, specifications and contracts
  • In-depth expertise in electronic data management systems, supplier document controls, electronic filing systems, final handover procedures, and technical libraries, including codes, standards, and legislation

The Role

  • Job Title: Document Controller
  • Job Type: Permanent
  • Project: New Build Healthcare Development
  • Location: West Yorkshire
  • Reporting to: Senior Site Manager

Duties

  • Quality assurance
  • Process management
  • Use of document management systems
  • Regularly reporting to Senior Site Manager
  • Assist with the administration of the induction process as required
  • Provide relevant stakeholders with the most current and accurate documents
  • Ensure adherence to all company documents and procedures is consistently upheld
  • Manage and oversee the administration of the Document Control system for the project
  • Offer training and assistance to team members on document control procedures and software
  • Generate and distribute regular reports on document status, outstanding issues, and compliance
  • Ensure all documents adhere to company standards, industry regulations, and project requirements
  • Safeguard sensitive and confidential information, ensuring access is limited to authorized personnel only
  • Prepare documents for audits and inspections, ensuring all required information is accurate and complete
  • Arrange, oversee, and preserve all project-related documentation, including drawings, specifications, contracts, and correspondence
  • Establish and administer document control systems and software to ensure efficient storage, retrieval, and distribution of documents
  • Create and upkeep electronic and physical filing systems, ensuring documents are accessible and well-organized
  • Ensure all physical documents are scanned and stored on the company server, maintaining the correlation between hard and electronic copies for auditing purposes, and ensure full adherence to document control processes
  • General administration tasks such as answering the phone and emails, ordering office supplies, setting up meeting rooms, assisting with timesheets when required, any ad hoc duties

This is a permanent position with an excellent salary on offer for the successful candidate. For more information or to apply please contact James Shorte - Associate Director or Emily O'Grady - Executive Senior Resourcer at Caval on (phone number removed)