Personal Assistant to Director
1 month ago
Personal Assistant – to 2 x C-suite directors
Location: Hybrid (3 days in London 2 days from home)
Salary £38-46,000 + benefits
This position is responsible for providing executive level administrative support for two C-suite executives in a fast paced and team-oriented environment. Our Client is a leading brand in the industry, we are seeking support from someone who is highly motivated and can multi-task expertly in a complex and high energy setting. A positive demeanor, agility and resourcefulness are additional keys to success in this exciting role. The role also supports the business on the execution of additional projects assigned.
The role:
Heavy day-to-day, short-term, and long-term calendar management that involves coordination with the entire team, division, and company
Compile reports and agendas for various key meetings
Manage all requests to and from Corporate, Divisions/Brands, and follow up accordingly
Booking and coordination of travel arrangements
Preparation of expense reports adhering to corporate policies
Coordinate visits from executives to global headquarters and subsidiaries
Draft and edit internal communications as needed
Create and manage purchase orders, vendor management and other systems management
Meeting and event preparation including catering, IT set-up and other administrative logistical support
Plan and execute small events, activities, and celebrations for teams
Serve as general administrative support for the office teams
Management of floor space, necessary maintenance, and office supplies
The person:
Degree educated or equivalent
Prior personal assistant experience in a corporate environment for at least 5 years
Must be looking for a long-term assistant position
Positivity, resourcefulness, teamwork, initiative, thoroughness, reliability, and resilience are key factors to success
Must possess a high degree of professionalism and ability to handle highly confidential information
Must possess extremely strong organisational and interpersonal skills with the ability to deal with people at all levels, both internally and externally
Requires strong written and oral communication skills
Ability to maintain organisation while effectively managing multiple tasks, multiple deadlines, and competing priorities
Ability to learn and use judgment and discretion and complete tasks with limited or no direction
Highly proficient in the use of office systems Adaptable and able to learn new systems quickly and efficiently
Must be a proactive and forward thinker who has creative problem-solving skills
Possess ability to work in a team environment across multiple functions
Achieves Results with Integrity: demonstrates engagement and availability, stays proactive, focuses on results and delivers results
Interacts Effectively: communicates clearly and adapts to the audience, systematically shares information, builds effective networks, and shows a high level of sensitivity to all employees
Acts with Human Sensitivity: demonstrates respect in all forms of communication and interaction with cross-functional and global teams. Sensitive to cultural and creative personalities.
Manages complexity: manages multiple projects and tasks simultaneously with a focus on prioritisation and quality. Forward thinking and problem solving.
To apply please email your CV to kate.hamilton@hprtalent.com
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