Project Management Coordinator

2 weeks ago

London Area, United Kingdom Shape London Full time

About Shape

Shape London is a leading luxury bespoke joinery company, renowned for creating exceptional interiors for high-end residential projects. With an unwavering commitment to quality, creativity, and craftsmanship, we pride ourselves on delivering excellence and fostering a collaborative team culture. 


Role Description

The Project Coordinator will assist the Senior Project Manager in overseeing bespoke joinery projects from inception to completion. This vital role involves maintaining efficient workflows, tracking progress, and fostering clear and effective communication among all stakeholders. The successful candidate will be instrumental in ensuring projects are delivered on schedule, within budget, and to Shape London’s uncompromising standards of quality and craftsmanship.


Responsibilities

  • Project Support: Assist the Senior Project Manager in planning, scheduling, and overseeing projects, ensuring timelines, budgets, and quality standards are met. 
  • Budget Management: Monitor project budgets, track expenses, and flag any variances to maintain financial targets. 
  • Client Liaison: Act as a point of contact for clients, providing updates on project progress, addressing queries, and ensuring an exceptional client experience. 
  • Documentation and Reporting: Prepare and maintain project documentation, including schedules, cost reports, meeting minutes, and status updates. 
  • Communication Coordination: Facilitate effective communication between the workshop, installation teams, and clients, ensuring all parties are aligned on project objectives. 
  • Resource Coordination: Collaborate with the workshop and installation teams to ensure optimal use of resources, including materials, labour, and time. 
  • Problem Solving: Identify potential risks or challenges in project delivery and propose proactive solutions to the Senior Project Manager. 
  • Quality Assurance: Track project milestones and ensure final outputs meet Shape London’s high standards of quality and craftsmanship. 
  • Process Improvement: Support the development and implementation of project management processes to improve efficiency and consistency across projects. 


Requirements

We seek a confident and organised individual who thrives in a fast-paced environment and takes pride in delivering outstanding results. 


Essential Skills and Qualifications: 


  • Proven experience in project coordination or a related role, preferably in joinery, construction, or luxury interiors. 
  • Strong organisational skills, with the ability to manage multiple tasks and deadlines effectively. 
  • Excellent communication and interpersonal skills, with a client-focused approach. 
  • Proficiency in project management tools and software (e.g., ClickUp, MS Project, or similar). 
  • Financial awareness, with experience in tracking and managing project budgets. 
  • A problem-solving mindset with attention to detail and a proactive attitude. 
  • Understanding of high-end residential interiors and bespoke joinery is highly desirable. 


Desirable Skills and Qualifications: 


  • Experience working within a joinery or workshop environment. 
  • Knowledge of industry-specific regulations and health and safety standards. 
  • Formal project management training or certification (e.g., PRINCE2, CAPM) is a plus. 
  • An interest in AI or experience adopting AI-driven practices to improve project management processes. 


What we offer

  • Competitive salary, dependent upon experience. 
  • Company bonus scheme. 
  • Opportunities for training and advancement. 
  • Join a creative and passionate team committed to excellence in luxury joinery. 
  • Work on prestigious high-end residential projects. 
  • Flexible working. 
  • Long Service award scheme, with holiday benefits. 


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