Project Coordinator

1 day ago

London Area, United Kingdom ACT London Full time

About the Role

The Project Coordinator is responsible for organising and coordinating ad hoc works and maintenance contracts throughout their lifecycle. This role requires effective communication with clients, subcontractors, and internal teams to ensure timely and efficient service delivery. The coordinator will have strong administrative skills, a proactive approach and thrive in a fast-paced environment.


Why ACT?

  • 23 Days Holidays (3 to be taken during the Christmas shutdown period).
  • Birthday Leave – 1 day additional leave to be taken to celebrate your birthday.
  • Length of Service Leave – You will receive 1 day holiday on top of your entitlement for every year that you
  • have worked, up to 5 additional days.
  • Wellhub Membership.
  • Vitality Healthcare.
  • NEST Pension scheme – ACT contribution of 3%.
  • Strong company culture with regular events and celebrations.


Key Responsibilities

  • Act as a central point of contact for project-related communication between internal teams, contractors and clients.
  • Coordinate and schedule various home services including repairs, maintenance, cleaning, landscaping, and renovations based on client requirements.
  • Manage relationships with service providers, contractors, and suppliers, negotiating contracts for cost-effectiveness and quality service.
  • Coordinate subcontractors, ensuring they are well-informed and facilitating effective communication regarding any alterations or changes.
  • Communicate with Maintenance Manager and Head of Special Projects, to organise works that need to be arranged.
  • Provide updates on service schedules, and address any concerns promptly.
  • Have the ability to track the progress of the projects, ensuring jobs are complete and updates are communicated to the relevant stakeholders.
  • Capture project variations for invoicing, create and issue invoices for completed works, and generate purchase orders for subcontractors.
  • Maintain detailed records of home service activities, contracts, and communications to ensure effective documentation and reporting.


Key Requirements

  • Client-Facing Confidence: Strong ability to engage confidently with clients in face-to-face interactions, fostering positive relationships and addressing their needs effectively.
  • Previous Experience: Prior experience in a similar role within property maintenance or construction, demonstrating successful coordination of home services, subcontractors, and client relations to achieve project goals.
  • Effective Communication: Excellent communication skills, both verbal and written, to coordinate with stakeholders, provide updates to clients, and resolve issues promptly.
  • Organizational Skills: Proven ability to prioritize tasks, manage schedules, and allocate resources efficiently to ensure timely delivery of services and adherence to project budgets.
  • Problem-Solving Abilities: Capacity to identify and address issues quickly, implement effective solutions, and adapt to changing project requirements while maintaining quality standards.




ACT is an equal opportunity employer that is committed to diversity and inclusion.We encourage all applications irrespective of gender, race, sexual orientation, religion, age, nationality, marital status, and disability. We believe that diversity is at the heart of innovation and we welcome passionate candidates from all backgrounds.

  • Office Coordinator

    6 months ago

    London, United Kingdom Office Coordinator Full time

    **Company Overview** IGG is a dynamic, award-winning professional trustee company offering pragmatic, collaborative and professional trustee services to pension schemes throughout the country. We support trustees and sponsors to manage their schemes in an increasingly challenging regulatory environment. The 200+ strong team is made up of professionals who...

  • Communications and Project Coordinator

    1 month ago

    London Area, United Kingdom All Survivors Project Full time

    Title: Communications and Project CoordinatorLocation: UK (able to commute into the London office 2x per week)Duration: 24-month contract (renewable subject to funding)Reports to: Operations and Special Projects ManagerContract type: Full time, 40-hoursCompensation: GBP 32-36k per annum (depending on experience)Applications close: 6 November 2024;...

  • Communications and Project Coordinator

    1 month ago

    London Area, United Kingdom All Survivors Project Full time

    Title: Communications and Project CoordinatorLocation: UK (able to commute into the London office 2x per week)Duration: 24-month contract (renewable subject to funding)Reports to: Operations and Special Projects ManagerContract type: Full time, 40-hoursCompensation: GBP 32-36k per annum (depending on experience)Applications close: 6 November 2024;...

  • Coordinating Engineer for Projects

    1 week ago

    London, Greater London, United Kingdom Project People Full time

    Project People is seeking a Coordinating Engineer for Projects to join our team. This 06 months contract position is based in the Reading area and will require field-based work, with opportunities for hybrid working.As a Coordinating Engineer, you will support our Structural Engineering Team by ensuring efficient communication and maintaining guidelines,...

  • Project Coordinator

    4 weeks ago

    London, Greater London, United Kingdom Cornerstone Project Source Full time

    Project OverviewCornerstone Project Source is seeking a skilled Project Manager to lead a high-profile project in London. The successful candidate will oversee the installation of a 30x15 metre entrance screen and internal lobby screen, as well as the removal of unitised curtain wall and installation of aluminium sliding doors across 9 floors.Key...

  • Project Communications Coordinator

    4 weeks ago

    London, United Kingdom All Survivors Project Full time

    Communications and Project Coordinator Location : UK (able to commute into the London office 2x per week) Duration : 24-month contract (renewable subject to funding) Reports to: Operations and Special Projects Manager Contract type: Full time, 40-hours Compensation : GBP 32-36k per annum (depending on experience) Position is available immediately...

  • Senior Project Coordinator Steel Installation

    2 weeks ago

    London, Greater London, United Kingdom Cornerstone Project Source Full time

    Job Title: Senior Project Coordinator Steel InstallationWe are seeking a skilled Senior Project Coordinator to join our team at Cornerstone Project Source. The successful candidate will oversee the installation of glass balustrades and balconies, ensuring timely completion and excellent quality.The role involves managing two steel fitters simultaneously,...

  • Communications and Project Coordinator

    4 weeks ago

    London, United Kingdom All Survivors Project Full time

    Job Description Title : Communications and Project Coordinator Location : UK (able to commute into the London office 2x per week) Duration : 24-month contract (renewable subject to funding) Reports to:  Operations and Special Projects Manager Contract type:  Full time, 40-hours Compensation : GBP 32-36k per annum (depending on experience) Applications...

  • Communications and Project Coordinator

    4 weeks ago

    London, United Kingdom All Survivors Project Full time

    Title : Communications and Project Coordinator Location : UK (able to commute into the London office 2x per week) Duration : 24-month contract (renewable subject to funding) Reports to: Operations and Special Projects Manager Contract type: Full time, 40-hours Compensation : GBP 32-36k per annum (depending on experience) Applications close : 6...

  • Communications and Project Coordinator

    1 month ago

    London, United Kingdom All Survivors Project Full time

    Title: Communications and Project CoordinatorLocation: UK (able to commute into the London office 2x per week)Duration: 24-month contract (renewable subject to funding)Reports to: Operations and Special Projects ManagerContract type: Full time, 40-hoursCompensation: GBP 32-36k per annum (depending on experience)Applications close: 6 November 2024;...

  • Project Design Coordinator

    1 week ago

    City Of London, United Kingdom Cornerstone Project Source Ltd Full time

    We are looking for an experienced Design Manager to join our team at Cornerstone Project Source Ltd. As a senior member of our design team, you will be responsible for developing and coordinating designs for various projects.Primary Responsibilities:Create high-quality designs and construction drawings for complex projects, including the removal of unitized...

  • Project Coordinator

    2 weeks ago

    London Area, United Kingdom The Crowd Full time

    About The Role:We are working with a highly desirable and creative international architecture practice, famed for their state-of-the-art projects across the globe. They are currently looking for a Project Coordinator to become part of their team on a permanent basis.This dynamic hybrid role offers comprehensive administrative support to project leads and...

  • Project Coordinator

    3 weeks ago

    London Area, United Kingdom DOHE Full time

    Project Coordinator We are seeking a highly organised Project Coordinator with experience in a start-up or accelerator environment to support the smooth running of our Go Together accelerator programme. This role will include cohort planning, scheduling meetings, organising events and managing invoices. You will also support Programme Managers with...

  • Development Project Coordinator

    3 weeks ago

    London Area, United Kingdom Hanning Recruitment Full time

    We are seeking a highly motivated Development Coordinator to join our client, an ambitious development firm in London. With a strong track record of successful projects and backing from stakeholders, this is an exciting opportunity for someone looking to develop their skills in project coordination.As a key member of the team, you will work closely with the...

  • Senior Project Coordinator

    3 weeks ago

    London Area, United Kingdom Dexian Full time

    We are seeking a Senior Project Coordinator to join our Dexian team embedded in a major international bank in London. This is a full-time, hybrid employment role offering a highly competitive package in line with experience.The Senior Project Coordinator will be responsible for delivering the objectives of projects or sub-projects that form an integral part...

  • Project Support Coordinator

    2 days ago

    London Area, United Kingdom Hyered Full time

    Project Support Coordinator12 month FTCLondonHybrid working structureWe’re partnering with a fantastic client in the media sector to help them find a Project Support Coordinator for a 12-month fixed-term contract based in London.This role will play a vital role in supporting project operations, ensuring all are managed efficiently and deadlines are met....

  • Project Support Coordinator

    2 days ago

    London Area, United Kingdom Hyered Full time

    Project Support Coordinator12 month FTCLondonHybrid working structureWe’re partnering with a fantastic client in the media sector to help them find a Project Support Coordinator for a 12-month fixed-term contract based in London.This role will play a vital role in supporting project operations, ensuring all are managed efficiently and deadlines are met....

  • Events & Facilities Coordinator

    4 weeks ago

    London Area, United Kingdom The Graduate Project Full time

    Are you ready to take on a dynamic role at a leading institution, helping to keep events running smoothly and facilities in top shape? Join us as an Event & Facilities Coordinator, where you’ll be at the heart of organising events, supporting facility operations, and ensuring health and safety compliance. If you have a proactive approach, strong...

  • Project Coordinator

    4 weeks ago

    London Area, United Kingdom Collabera Digital Full time

    Role Overview: This position reports to the Director Project Management and supports the PMO of the Supply Marketplace, a proprietary content aggregation and distribution platform.Key Responsibilities:Develop and maintain comprehensive deployment project plans, including dependencies and deadlines.Create rollout plans and phases, including pilot programs,...

  • Contract Project Engineer in Cheshire

    1 week ago

    London, Greater London, United Kingdom Addison Project Full time

    About the RoleAddison Project Plc is seeking an experienced Contract Project Engineer to work on a 6-month contract basis in Cheshire.The successful candidate will provide project engineering services for a process plant upgrade project, ensuring the design, coordination, and site activities are completed to meet client requirements.ResponsibilitiesDeliver...