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Project Administrator

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Norwich, United Kingdom Venterra Group Full time

Company & Team Introduction:


Founded in 2021, Venterra is a dedicated wind energy services group at the forefront of driving the clean energy transition. We engineer, build and support the operations of major wind developments around the world by providing specialist, technical and comprehensive services at every stage of the project lifecycle. Our vision is to become the global services champion and strategic partner supporting the wind industry’s rapid expansion.


Through acquiring and integrating a portfolio of highly specialised supply chain companies with complementary skillsets and expertise (Balltec, CAPE Holland, FoundOcean, Gavin & Doherty Geosolutions, INSPIRE Environmental, Naver Energy, Partrac, Ordtek and Osbit), Venterra provides cutting-edge, innovative and efficient engineering solutions and services to leading developers and installation contractors around the world. This includes our market-leading Geoscience, Environmental, Design, Advisory and Survey services as well as our construction phase offering and back-deck mission equipment.


Across the group, we’re committed to sustainability, safety, and the highest standards of quality, helping to reduce project risk, time and cost.


As Venterra continues to expand, we are on the lookout for a Project Administrator to join our Site Operations team in our Geoscience Service Line.


The Geoscience Service Line is a collaborative venture, merging the expertise of Ordtek, GDG, and Partrac to lead the market in energy and construction geosciences. Our integrated service line offers unparalleled site characterisation, geoscience management, sediment processes, UXO management, and GIS and data services, tailored to meet the comprehensive needs of our clients. The selected candidate will be employed through Ordtek and will work from our office in Hethel, Norwich.


Role Description:


The Project Administrator will play a pivotal role in supporting project management activities by ensuring efficient coordination, communication, and documentation throughout the project lifecycle.


Key responsibilities:


  • Assist in preparing and issuing project reports, ensuring all documents are properly filed and accessible. Prepare regular status updates for stakeholders.
  • Support team leads with the quality assurance and quality control (QA/QC) of client deliverables, ensuring compliance with ISO9001 standards and that deliverables meet required standards. Collate client feedback and resolve any issues.
  • Oversee the administration involved in opening and closing projects, including archiving, setting up data environments, and updating project trackers.
  • Support the resourcing coordinator in tracking offshore representative timesheets, monitoring costs, and handling other administrative tasks.
  • Assist in monitoring project budgets and financial expenditures and coordinate the allocation of project personnel.
  • Organise and coordinate project meetings by preparing agendas, taking minutes, and distributing them.
  • Assist team leads in developing and maintaining project schedules. Facilitate communication between project team members and stakeholders to ensure smooth project operations.
  • Track project issues and collaborate with the team to resolve them promptly.
  • Ensure the project complies with all relevant regulations, standards, and policies.


Expertise required:


  • Geoscience project administration/coordination experience.
  • Ability to manage multiple tasks and priorities efficiently.
  • Strong time management to meet deadlines.
  • Excellent written and verbal communication.
  • Proficiency in Microsoft Office Suite.
  • Ability to analyse data and generate reports.
  • Understanding of project management methodologies and frameworks.
  • Knowledge of QA/QA processes in relation to ISO9001.
  • Basic understanding of budgeting, financial tracking and cost management.
  • Willingness to support team members and contribute to collective goals.
  • Respecting and maintaining the confidentiality of sensitive project information.


Additional requirements:


Candidates should also be highly organised and motivated individuals with effective communication skills, a good work ethic, and a commitment to technical excellence, personal efficiency, and career progression through Continued Professional Development.


At Venterra:


At Venterra, we are committed to inclusion and diversity in everything we do. We take inclusion and diversity seriously. We know that getting this right is critical for us to live our organisation’s values. We are always trying to improve our way of working to be more inclusive and equal. We are an equal opportunity employer. Our vision is for Venterra to be a place where people of all ethnicities feel welcomed to work.