Digital Asset Administrator

3 weeks ago

London Area, United Kingdom Elliott Wood Full time

Fixed Term Contract 6 - 9 months (Flexible)

London office / Hybrid

Up to £32,000 + benefits


About Us:

Elliott Wood is an award-winning engineering company focused on the built environment, including structural engineering, civil engineering, transport planning and sustainability.

We deliver challenging, high-profile, environmentally responsible projects. Providing an exemplary service in a wide range of sectors, we design with creativity and flair balanced with efficiency and practicality, as recognised by numerous industry awards. Joining us means becoming part of an exceptional team united in vision and purpose. Our dedication to innovation extends beyond project work to the cultivation of a vibrant, inclusive employee community. It's this culture of diversity and collaboration that sets us apart and defines our success.


We are a B Corp Certified practice, one of only a few in our industry, which means we meet the highest standards of social and environmental performance, transparency, and accountability.


The role:

This is an exciting and dynamic role, focused on owning the successful integration of Elliott Wood’s Digital Asset Management (DAM) system – Open Asset. The main goal of integrating Open Asset as our DAM system is to have an innovative and efficient centralised database for images and system for creating proposals & presentations.

Open Asset is a Digital Asset Management (DAM) system specifically designed to create outstanding architecture, engineering and construction proposals with higher win rates.

The project on which you will work, will mainly involve facilitating the integration of our Digital Asset Management (DAM) system ‘Open Asset’ with our Project Management and Customer Relations Management (CRM) system ‘CMap’. You will manage, enrich and quality assure Digital Assets across the business, develop and host user training sessions, share industry best practices and ensure the implementation of new established processes across our teams.

During the project you will have the opportunity to work closely our Business Development, Marketing and Communications teams - also liaising with all Service, Specialisms, Structural and Operational teams gathering information and feedback to fulfil the project.


Your responsibilities will include:

  • Working with teams to evolve and enhance existing programmes
  • Working with teams to research existing and historic projects & consult with leadership as required
  • Drive development of the DAM system to assist teams to meet client expectations
  • Work closely with key stakeholders to maximize new platform adoption
  • Host single or group training sessions with key team members & users as required
  • Conduct data review, cleansing, enrichment and validation
  • Identify & resolve errors in metadata
  • Set up team meetings, identifying and addressing possible queries raised or escalating when appropriate, ensuring execution of new and established processes across teams
  • All relevant administration associated with ensuring the success of the DAM system


About you:

  • Collaboration: you will be confident working with key stakeholders and members of the business across multiple teams.
  • Communication: you will have strong interpersonal and communication skills.
  • Openness: you will be confident adapting to the different teams to gain information needed to deliver the project effectively.
  • Ownership: you will approach this project with a sense of urgency and responsibility.
  • Time Management: you should be confident reviewing and agreeing key milestones for the project delivery and any deviations from the timeline should be flagged in a timely manner to ensure all team members are aware of the progress.
  • Problem solving: you will take a flexible, hands-on approach and enjoy problem solving and improving processes.
  • Attention to detail: you will have a keen eye for detail and approach everything with the highest standards.
  • Industry interest: you will ideally have an interest in the built environment and the sectors Elliott Wood works across.


Required skills:

  • Strong IT literacy, confident with Microsoft and quick to learn/adapt to new software
  • Strong communication and interpersonal skills
  • Experience with project deadlines (career or education)
  • Experience working with teams (career or education)


Desirable skills:

  • Experience with the DAM system Open Asset
  • Experience with Digital Asset Management (DAM) and/or experience with Customer relations management (CRM) systems
  • Industry experience in media, digital asset management, digital library, librarian sciences or archives
  • University / College degree


We offer:

  • Hybrid working
  • A nurturing, collaborative and inspiring work environment
  • Access to an internal mentor
  • An extensive range of benefits from enhanced employer pension contributions, health insurance, a gym allowance, a discretionary bonus, ‘Me Days’ in addition to 25 days annual leave, Employee Assistance Programme, training and development opportunities (via our Academy), and much more



Elliott Wood is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us and be a part of a team where your organisational skills and passion for people will thrive



You may currently be working as: Digital Asset Administrator/Coordinator, Image Librarian, Librarian, Archivist, Administrator

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