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Senior Administrator
2 months ago
Job role: Senior Administrator
Start date: ASAP
End date: 12 weeks minimum
Hours: Monday – Friday, 09:00 to 17:00
Location: Ipswich, Suffolk
Pay:
£12 - £14 PAYE Inclusive of Holiday Pay
£15 - £17ph Umbrella depending on skill, experience and pay type
Job Summary:
you will also be expected to travel around surrounding areas, supporting clinical staff.
Duties:
- Ensuring that all information is entered on Trust systems in a timely manner
- Delivering and implementing strategic plans within your area of responsibility
- Providing chaperone support to clinical staff when required
- Work across the team providing support to the team, including clinical and other administrative staff and those working lower banded posts
- Provide support to coordinate and arrange professional meetings for the Team as required, taking appropriate minutes, attend meetings appropriate to the post
- Provide administration support to senior staff
- Contribute to the selection and recruitment of administrative staff when required
- To ensure that building requirements are met including maintenance and contracts such as cleaning and ground maintenance.
- Actively support clinical staff to manage service development and quality assurance.
- To contribute to the development of outreach systems and processes.
- Ensure that all staff receive training in all aspects of their work and attend Trust mandatory training.
- To be responsible for and participate in the induction of new staff, students and volunteers.
- To be responsible for purchasing of supplies for the unit and assist the manager in the management of the team budgets including telephone, photocopying etc.
- To support the team in the deployment and appropriate use of IT, including monitoring of lone worker devices and mobile working.
- Provide training and support to the team
Essential Experience:
- At least 3 years of NHS experience
- Having supervised members of staff before
Desirable Experience:
- System One experience
- ESR experience
- Conducting staff training
- Minute taking skills
Person Specification:
- Strong prioritising skills
- Excellent organisational skills
- Ability to remain calm in a busy and dynamic environment
- Have excellent communication skills, both written and verbal
- Excellent interpersonal skills of people of all levels
- Ability to formulate and implement solutions to complex issues
- Ability to motivate and inspire others.
Questions:
Have you worked as a Band 5 within the NHS before?
Do you have at least 3 years of senior level experience within the NHS?
Do you have minute-taking skills?
Do you have System One and/or ESR experience?
Are you able to commit to the days and hours stated in the job description starting ASAP?
