Executive Assistant

3 weeks ago

London Area, United Kingdom Designit Full time

Designit is seeking an Executive Assistant to work closely with and support the CEO and COO in achieving their business goals.


This position requires a proactive and resourceful individual who can manage a variety of tasks and work independently with minimal supervision. The Executive Assistant will be responsible for the following tasks:


Calendar Management and Travel Coordination

  • Manage multiple executive calendars and ensure that all scheduling conflicts are resolved
  • Prioritise meetings and appointments based on business needs and criticality
  • Organise and coordinate travel arrangements including flights, hotels, and ground transportation
  • Anticipate visa requirements and manage visa applications for international travel


Expenses and Budget

  • Manage expense reports and reimbursements for executives
  • Ensure compliance with company policies and procedures
  • Work with finance and accounting teams to manage budgets and forecasts


Communication and Correspondence

  • Draft and proofread emails, letters, and other documents on behalf of executives
  • Manage and prioritise incoming and outgoing correspondence
  • Serve as a point of contact for internal and external stakeholders
  • Support the preparation of presentations, content collation, reports, and other materials


Qualifications:

  • 3+ years of experience in similar role supporting senior leaders
  • Excellent organisational and time-management skills
  • Strong communication skills and ability to interact with people at all levels of the organisation
  • Ability to maintain confidentiality and handle sensitive information
  • Proficient in Microsoft Office Suite and experience with scheduling and project management tools
  • Experience scheduling across multiple time zones: US, APMEA, Europe


At Designit, we value innovation, collaboration, and excellence. We are looking for a proactive and self-motivated individual who shares our values and can support our senior leaders in achieving their goals. If you are a dynamic and detail-oriented Executive Assistant, we encourage you to apply for this exciting opportunity.


Would you like to join:

  • A social, collaborative, and playful work environment, with an open-minded and diverse culture
  • Knowledge-sharing sessions, designed to cultivate cross-discipline talent with speakers from inside and outside Designit

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