Executive Assistant

3 weeks ago

London Area, United Kingdom Aquent Full time

Job Title: Executive Assistant

Client Location: London

Starting: ASAP

Salary/Pay Rate: £21.98 per hour PAYE

Hours: Full-time

Duration: 6 months


Job Description:

We're recruiting for an Executive Assistant to provide essential support to our client's Vice President of Strategy & Operations. This is a key role in facilitating daily operations and ensuring smooth communication and coordination across global teams.

What you'll do

  • Provide comprehensive business support to the VP and their respective teams, ensuring efficiency and productivity.
  • Manage complex calendars and schedules, coordinating with internal and external stakeholders across various time zones.
  • Handle travel arrangements, logistics, and expenses, ensuring seamless trips for our executives.
  • Process business expense reimbursements, invoices, and purchase orders with precision.
  • Coordinate meetings, conferences, and presentations, including equipment setup and logistics.
  • Organize special projects such as team offsites, team-building activities, and all-hands meetings.
  • Assist with department communications and materials, ensuring clarity and consistency.
  • Collaborate closely with cross-functional Administrative & Executive Assistants, offering support as needed.
  • Address equipment, software, and office-related issues promptly and efficiently.
  • Draft, edit, and manage internal and external correspondence, maintaining confidentiality as required.
  • Maintain a high level of integrity and discretion when handling sensitive information.
  • Flexibility to work onsite between 3-5 days per week at their Shoreditch office.


What you need to succeed

  • Solid experience as an Executive Assistant in a high-tech environment.
  • Energetic, positive, and motivated attitude with exceptional communication skills.
  • Strong organizational skills with the ability to prioritize tasks and exercise sound judgment.
  • Detail-oriented approach with the ability to thrive in a fast-paced environment.
  • Proficiency in Outlook, PowerPoint, Excel, and Word; experience with Concur or similar expense-reporting software.
  • Familiarity with international travel arrangements, passport and visa management, and business travel software.
  • Ability to collaborate effectively across diverse teams and personalities.
  • Proactive mindset with the ability to work autonomously and follow through on tasks.
  • Strong interpersonal skills and the ability to manage complex assignments.
  • Bachelor's Degree or equivalent work experience.

Client Description:

A multinational cloud-based software company specialising in a series of products designed to drive creative innovation across multimedia. Used by millions around the world for personal and professional use across all industries.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.

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