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Project Portfolio Coordinator

3 months ago

Skelmersdale, United Kingdom Conexus MedStaff Full time

Purpose of the role:


Conexus MedStaff hires quality healthcare professionals looking to achieve their career goals of practicing in the U.S. while supporting the healthcare staffing shortage in America.


As a leading international organization, our experienced Conexus team is committed to ethical, best practice healthcare by improving the working lives for our candidates and for our clients. To achieve our ambitious growth goals in the coming years, being able to improve and adapt to change is one of the most important aspects of our success.


The Project portfolio coordinator works with leaders and teams across the organization reviewing the status of projects in flight, supporting with Business case creation, and supporting staff to keep projects on track and on-budget. The role is critical in keeping senior leadership abreast of the performance of the project portfolio as well as ensuring internal project governance around approvals and escalations are followed.


The role encompasses other procurement management duties for the IT team and ensuring staff members attend essential IT security training.


Deliverables: criteria/results by which success can be measured


  • Provide management with project status updates, feedback, and appropriate reporting on. Preparation of monthly project scorecard reports, including visual project scorecard.
  • Keeping the Intranet project page updated with fortnightly updates of the project portfolio.
  • Support project managers in ensuring adherence to the Conexus Project portfolio governance.
  • Product owner for Monday.com
  • Creating a monthly presentation for SLT on the statuses of projects highlighting where projects may be “off-course”.
  • Celebrating project successes via the intranet or thru creation of short video.
  • Evaluating risk on company projects, identifying the owner and mitigation plan.
  • Ensuring all company governance around project life-cycle management is adhered to.
  • Collaborating with key business stakeholders and project managers ensuring projects are up to date.
  • Cross collaboration with internal operations team such and Finance & HR.
  • Educating and mentoring business project managers on Project management processes and governance.
  • Managing the company global telephony estate monitoring usage.
  • Managing the execution of cyber training for all staff globally.


Critical Competencies: skills and abilities required for the role

  • Strong organisation skills
  • Excellent written/verbal communication
  • Prioritisation/organisation skills
  • Project Management skills
  • Negotiation and influencing skills.
  • Intermediate PowerPoint
  • Ability to numerate and calculate return on investment for business cases key


Experience: relevant experience for the role


  • 3+ years of experience in a project management or PMO role
  • Experience of pulling together monthly reporting to a senior audience.
  • Experience of Risk and compliance administration desirable
  • Solid presentation skills with strong analytical, oral communication, and written capabilities
  • Relationship building with senior stakeholders across multiple departments and geographies
  • Ability to scope, plan, execute, and track projects with autonomy.
  • Ability to work independently and in group settings.
  • Previous experience in recruiting is useful but not essential.


Technical Knowledge:

  • Project management certification (PRINCE2, Agile scrum master certifications)