HR Advisor

10 hours ago

Oxford, United Kingdom Akrivia Health Full time

Job Title: HR Advisor

Location: Oxford 

Reporting to: Head of HR / COO 

Contract Type: Perm 

Salary: DOE


Cristal Health Limited (trading as Akrivia Health) has been established as a spin-out company by the University of Oxford. Akrivia Health’s primary purpose is to help accelerate improvements in medical research, service delivery and health outcomes for patients with mental illnesses and dementia through the provision of advanced data analytics services. 


Duties & Responsibilities


We are looking for an experienced HR Assistant/HR Advisor who is looking to take the next step in their HR career into an operationally focused HR Advisor position. You will assist the Head of HR in managing employee relations (minimal), handling recruitment coordination, and ensuring HR procedures are effectively implemented. This position requires a detail-oriented, organised, and proactive individual who can balance administrative duties with direct employee support.


This is a generalist/operational role which will give you exposure to all areas of HR, with the opportunity to make your mark in a fast-paced, growing organisation with the support of the Head of HR whilst you expand your knowledge and expertise with the HR field. 


Key Responsibilities


Recruitment & Onboarding

  • Coordinate recruitment activities, including job posting, candidate screening, and interview scheduling.
  • Arrange initial phone screenings and assist with interview processes.
  • Prepare and process offer letters, employment contracts, and other new hire paperwork.
  • Assist with onboarding activities to ensure a smooth transition for new employees.
  • Supporting line managers, compliance team & IT team with first-day/first-week arrangements. 
  • Coordinating HR onboarding activities

HR Administration

  • Maintain accurate employee records, ensuring they are up-to-date and comply with company policies and data protection laws.
  • Update the HRIS (Charlie HR) and assist with payroll preparation by ensuring accurate data entry.
  • Monitor and track employee attendance, leave balances, and absence reports.

Performance Management

  • Assist in the administration of performance review processes, including scheduling review meetings and collecting feedback.
  • Assist in ensuring a 100% completion rate of performance reviews. 
  • Track probationary periods and support managers in conducting reviews.

Training and Development

  • Help coordinate training sessions, workshops, and development programs.
  • Keep records of training attendance and gather feedback to ensure our training is having the right impact.

Policy Compliance & HR Projects

  • Support the Head of HR in implementing HR policies and ensuring compliance
  • Participate in HR-related projects, such as employee engagement initiatives, recruitment and onboarding, learning and development, performance, compliance, comp & bens, diversity programs, and wellness activities.
  • Reporting - create and manage monthly HR metric reporting for SMT review & board. 

General HR Support

  • Respond to routine HR inquiries from employees and provide information on HR policies, benefits, and procedures.
  • Assist in planning and organising HR events, such as orientation sessions and company gatherings.
  • Taking notes in various meetings. 


Qualifications & Experience 


  • CIPD-qualified, or working towards, is a nice to have, however, relevant experience is essential. 
  • Experience working within Pharma, Life-Sciences, Research or Tech would be an advantage. 
  • Experience working within a high compliance environment would be an advantage. 
  • Basic knowledge of employment law and HR best practices.
  • The ability to work proactively and autonomously is a must within this role. 
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  • Familiarity with HRIS (Charlie HR)  is advantageous.
  • Ability to identify areas for improvement within processes and procedures to deliver best-in-class support to the employee base. 


Skills & Competencies


  • Strong Communication Skills – Ability to communicate clearly and professionally with employees and team members.
  • Organisational Skills – Capable of managing multiple tasks and prioritising work effectively.
  • Attention to Detail – Thorough and precise in managing employee data and paperwork.
  • Problem-solving – Ability to identify and address minor employee concerns with guidance.
  • Confidentiality – Maintains the highest level of discretion when dealing with sensitive information.
  • Interpersonal Skills – Friendly and approachable demeanour, with an emphasis on employee support and engagement.


Akrivia has two offices, one in Oxford & one in London, the bulk of your onsite time will be in Oxford as this office is the most used as it stands. However, willingness to travel to London is essential. 


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