Research Grants and Finance Officer

Found in: Talent UK C2 - 1 week ago

London, United Kingdom Phasecraft Full time

Phasecraft is the quantum algorithms company. We are building the mathematical foundations for quantum computing applications that solve real-world problems. Founded in 2019 by Toby Cubitt, Ashley Montanaro and John Morton, we are based in London and Bristol. In 2023 we completed a £13m Series A funding round led by leading Silicon Valley deep tech VC, Playground Global.

Phasecraft’s unprecedented access to today’s best quantum computers – through partnerships with Google, IBM, Rigetti and QuEra– provides us with unique opportunities to develop foundational IP, inform the development of next-generation quantum hardware, and accelerate commercialisation of high-value breakthroughs.

As we continue to grow and explore new areas of research an exciting opportunity has arisen to join our talented team as a Research Grants and Finance Officer. In this newly created role, you will assist our Director – Research Operations in ensuring the efficient administration of Phasecraft’s grant related activities. The ideal candidate will also assist with financial reporting and general accounting duties across the company.

 Job Description

  • Support the management and reporting of externally funded research projects including:
    • Preparation of regular reports to Funders, with input from Director - Research Operations and Technical leads
    • Management of the regular financial reporting to Funders, including:
      • Generating timesheets, coordinating with team members to complete timesheets and uploading on to the system.
      •  Collating the necessary financial documents (including invoices for costs such as travel and subsistence, materials, etc) for claims and reporting
      • Timely submission of necessary information onto the Funders’ systems
    • Coordination of the audit processes, including collating necessary documents for review
    • Managing Funder queries, escalating more complex requests as needed
    • Arrange and co-ordinate regular review meetings with Funders, stakeholders and partners.
  • Assist with pre-award administration for standard funders, including costing and submission on the Funders’ systems
  • Assist with organizing and running research workshops and events (venue search and booking, registration, support on event day, note taking etc).
  • General accounting and bookkeeping duties including the management of expenses and ensuring invoices are collated for month/year end reporting.
  • Assisting with financial reporting, managing the process for producing management accounts and developing reports for board and investors.

Phasecraft operates a hybrid working pattern and this role can be based either in Bristol or London, depending on the candidate.

Requirements

Essential criteria:

  • Experience in a grant administration or finance role.
  • Able to systematically gather and effectively utilise information from multiple sources.
  • Able to manage time effectively including managing competing demands, prioritising tasks, and meeting deadlines.
  • Excellent attention to detail and meticulous record keeping.
  • Delivery focus and ability to identify opportunities for improved efficiencies and processes.
  • Experience of managing budgets and preparing financial reports.
  • Flexibility to work on other tasks required to support the growth and success of the company.
  • Excellent communication skills.
  • Maintains a high degree of discretion and confidentiality.
  • Ability to quickly integrate and apply new knowledge.

Desirable criteria:

  • Familiarity with research funding requirements and processes, and in particular with Innovate UK or EU Funding Programmes

Benefits

Working at Phasecraft

As part of our generous remuneration package, you can expect 6 months parental pay (gender blind); unlimited annual leave; flexible working hours and hybrid working arrangements.

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