Research Grants Coordinator

1 month ago

London, Greater London, United Kingdom Imperial College London Full time

Location: Hammersmith

Contract Type: Full-time. Hybrid working - 40% minimum onsite. Flexible working requests will be considered including flexible hours, an element of working from home.

Job Summary

An exciting opportunity has arisen in the Joint Research Office for an enthusiastic and well-organised Research Grants Coordinator to coordinate a portfolio of research grants within the faculty of medicine. This varied and interesting role will focus on providing effective and efficient support to our customers, both internally and externally, and you will be responsible for ensuring the accurate reconciliation of awards and assisting with the preparation of financial statements and account reviews. You will have line management responsibility for Research Grant Officers, who will support your work by carrying out post award administration duties to meet the requirements of the variety of funding bodies we work closely with across the UK, Europe and Internationally.

You will take an active project management approach to the portfolio of projects you are coordinating, developing good working collaborations with your peers and team members, supervising progress against financial and reporting dashboards, and will act as a source of expertise and advice to our stakeholders. The ability to work across several concurrent projects is crucial and you will be encouraged to support the other Finance and Departmental Teams in the preparation and facilitation of financial expenditure statements and audit administration.

In addition, you will also be fully responsible for the review, costing and financial approval of research-funded staffing appointments on research accounts, working closely with HR and the divisions to ensure accurate and detailed control of the budgets.

The role is key to the success and financial performance of the College, and you will demonstrate your ability to form effective working relationships with staff at all levels within and outside the College, coordinating workflow, giving advice and direction on more the complex queries and account related issues.

Essential requirements

  • Substantial Experience in Post Award Administration, including UK and Foreign currency awards.
  • Experience of working in research and finance administration.
  • Proven experience of working independently and as part of a team.
  • Experience of staff supervision.
  • A sound knowledge of research grants and contracts within the Higher Education sector.
  • A sound knowledge of the lifecycle of awards and contracts from start-to-end.
  • Proven financial management skills.
  • Ability to make considered decisions.
  • Excellent numeracy skills.
  • Accounting skills.
  • Competent with Microsoft Office applications and SharePoint.
  • A clear understanding of the need for, and practice of, customer focus and customer relations skills.
  • Ability to pay close attention to detail.
  • Ability to correct, direct, develop, motivate, and coach staff.
  • Understanding of the importance and requirements of good team working, with the ability to promote and facilitate these.
  • Ability to perform effectively under pressure with good personal organisation and time management skills.
  • Ability to prioritise work.
  • Ability to think creatively to find viable solutions.
  • Excellent communication skills both written and verbal.
  • Excellent numerical skills and the ability to do complex calculations, manipulate and present financial data.

Further Information

This post is full-time and open-ended based at Hammersmith

All candidates must complete an online application to be included in the selection process.

For technical issues when applying online please email

Job no. MED04245

£40,809 to £49,818 - PTO&L payscales (Level 3b)

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