Events Manager

5 months ago

Norwich, United Kingdom Earlham Institute Full time

The role:

The Events Manager will carry out the follow responsibilities:

Manage the training programme portfolio and other events. Set planning meetings with teaching faculty and facilitate discussions to advise on programme structure and timings. Planning operational running of the logistics and administrative aspects of organising events of various sizes including identifying questions to be included in the registration, coordinating and drafting content for event webpages, and managing queries through the shared inbox as appropriate. Coordinate the collection of statistics, monitoring of the events and ensure evaluations and feedback are collected following an agreed format to allow for comparison across events. Coordinate the post-course evaluation meetings with teaching faculty, including sharing and summary of delegate feedback, and facilitate discussions for redevelopment of courses for future iterations. Attend and oversee the smooth running of the events on-site and host/manage virtual delegates as applicable. Produce budget forecasts and keep the budget monitored and up to date for the individual events. Welcome faculty and participants, acting as host at the registration desk onsite, and/or organising and running pre-course welcome meetings as appropriate for virtual events.  Support the training programme with IT requirements necessary for the delivery of its portfolio of hands-on courses, whether on-site using the training suite facilities and/or managing virtual attendees via Zoom. Provide on-site troubleshooting and support during training events for both trainers and delegates whether on-site or virtual.

The ideal candidate:

Earlham Institute are looking for an experienced, self-motivated individual with qualifications or relevant experience in events management to assist in the delivery of our training programme.

You will be a proactive person with a high attention to detail, enjoy meeting people, have a strong customer focus and professional attitude.

The successful candidate will be competent with computers, quick to learn, ideally with experience in events management software and have the ability to think on their feet providing solutions to any issues arising. You will be highly organised, approachable, and clear in your communication, both written and orally. Due to the nature of the role, you will be able to work independently as well as part of a team and some out of hours work will be required.

Additional information:

Salary on appointment will be within the range £27,750 to £30,500 pro-rata, per annum depending on qualifications and experience.

This is a part-time maternity cover post expected to last for 14 months, this could be shorter or longer depending on when the absent employee returns to work.

The position is offered as 30 hours, with the normal working days expected to be Tuesday-Friday.

There is some possibility of an uplift in the hours to full-time.

This role meets the criteria for a visa application, and we encourage all qualified candidates to apply. Please contact the Human Resources Team if you have any questions regarding your application or visa options.

As a Disability Confident employer, we guarantee to offer an interview to all disabled applicants who meet the essential criteria for this vacancy.

The closing date for applications will be 30 June 2024. 

We encourage early applications as we reserve the right to close this advertisement early depending on the volume of applications received.

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