Personal Assistant
2 months ago
Personal Assistant
Job title: Personal Assistant
Location: Manchester or Leeds
Contract: Full Time, Permanent. Hybrid after successful probation.
Shifts: 37.5 hours per week, Monday – Friday, 9am-5:30pm with 1 hour unpaid break
Williams Lea seeks a Personal Assistant to join our team
Williams Lea is the leading global provider of skilled business-critical support services to financial, legal and professional services firms.
Built on a strong heritage, great client relationships and a talented team, Williams Lea is the trusted global outsourcing provider to clients in highly regulated environments.
Williams Lea serves clients in 20 countries across four continents and has 7,000 employees worldwide.
Purpose of role
This role is to provide enhanced, proactive support to a team of Immigration fee earners enabling them to operate efficiently. In addition, the PA will provide high end support to the Head of Team who also has roles as Head of Faith Sector and Practice Group Head for Private Client.The support provided needs to be seamless and of a high standard.The individual is expected to use a high degree of self-management and initiative and can maintain a high level of confidentiality.
The Personal Assistant will act as workflow manager for other support services. This includes delegating and supervising the completion of document production, file management and copying/scanning work which are primarily undertaken by other relevant business support services.
Key responsibilities
Proactively managing complex diaries for both partners and fee earners
Answering telephone calls in a timely fashion, taking clear and detailed messages
Organising internal and external meetings, greeting visitors and arranging client refreshments
Assisting fee earners in the billing and credit control process. Generating accurate billing reports, draft bills, and accompanying letters in a timely manner
Assisting fee earners with finance tasks, namely requesting cheques, CHAPS/BACS payments, bank transfers and paying in money received, as appropriate
Maintaining up to date client records on the firm’s client relationship management tool, including client contact details, client specific requests in relation to billing and bill formats, details of other parties etc in line with the firm’s policy and processes
Co-ordinating fee earner movements and making travel arrangements
Managing the client and matter inception process ensuring files are opened in a timely manner in accordance with the firm’s policies
Managing the process of submitting partner/fee earners expenses in a timely manner
Co-ordinating the completion of document production (including digital dictations/manuscript amendments), e-filing and file management, photocopying and scanning services, organising couriers, sending out of letters/faxes etc
Undertaking any departmental specific tasks (e.g. working with Bundledocs, Land Registry portal, Searchflow etc)
Adhering to and participating in the AML processes as per the firm’s protocol
Demonstrating flexibility with working practices/processes in line with the business need, especially in times of pressure/ high workload
Assisting other members of the department, both proactively and at the request of the team leader and work effectively with other legal and support departments as required
Personal attributes
Exceptional standard of written and verbal communication
Proficient multi-tasker
Competent with the Microsoft Office suite
Team player
Excellent interpersonal skills
Solutions focused
Have a high level of confidentiality and integrity
Exceptional attention to detail
REWARDS & BENEFITS
We believe in supporting our employees in both their professional and personal lives. As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
25 days holiday plus bank holidays
Salary sacrifice schemes, retail vouchers – including our TechScheme which can be used on a range of gadgets such as Smart TV’s, laptops and computers or household appliances.
Life Assurance
Private Medical Insurance
Dental Insurance
Health Assessments
Cycle-to-work scheme
Gym memberships
Referral Scheme
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects
EQUALITY & DIVERSITY
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a “protected characteristic” in discrimination law). It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at
-
Personal Assistant
3 months ago
Manchester, United Kingdom Comfort People Solutions Full timeComfort People Solutions is seeking a Personal Assistant to support our Manchester office. This position will be responsible for providing administrative support to the CEO and COO. This includes answering phones, scheduling meetings, preparing reports, and maintaining a professional appearance. **Responsibilities** - Answer phones and schedule meetings...
-
Personal Assistant
3 months ago
Manchester, United Kingdom Manchester Brick Specialists Full time**Company Description** Manchester Brick Specialists is a trusted UK importer, supplier and distributor of high-quality clay bricks and stock bricks, located in Prestwich, United Kingdom. Our company is committed to delivering excellent customer service and maintaining strong relationships with suppliers and clients. **Role Description** This is a...
-
Personal Assistant
3 months ago
Manchester, United Kingdom Williams Lea Full timePersonal Assistant **Salary**: Competitive, plus company benefits Location: Manchester M1 4BT Contract: Full Time, Permanent Shifts: 37.5 hours per week, Monday - Friday, 9am-5:30pm with 1 hour unpaid break Work model: Hybrid Williams Lea seeks a Personal Assistant to join our team! Williams Lea is the leading global provider of skilled...
-
Personal Assistant
3 months ago
Manchester, United Kingdom Williams Lea Full time**Personal Assistant** **Salary**: Competitive, plus company benefits Location: Manchester M1 4BT Contract: Full Time, Permanent Shifts: 37.5 hours per week, Monday - Friday, 9am-5:30pm with 1 hour unpaid break Work model: Hybrid **Williams Lea seeks a Personal Assistant to join our team!** Williams Lea is the leading global provider of skilled...
-
Personal Assistant
3 months ago
Manchester, United Kingdom Comfort People Solutions Full timeAre you a highly organized and proactive individual looking for an exciting opportunity to support the top executives of a thriving company? Comfort People Solutions is searching for a dedicated Personal Assistant to join our dynamic team at our Manchester office. As a Personal Assistant, you will play a vital role in ensuring the smooth functioning of our...
-
Personal Assistant
3 months ago
Manchester, United Kingdom Comfort People Solutions Full timeAre you a highly organized and proactive individual looking for an exciting opportunity to support the top executives of a thriving company? Comfort People Solutions is searching for a dedicated Personal Assistant to join our dynamic team at our Manchester office. As a Personal Assistant, you will play a vital role in ensuring the smooth functioning of our...
-
Personal Assistant
2 months ago
Manchester, United Kingdom Leaders In Care Recruitment Ltd Full timeAre you an experienced Personal Assistant looking for an exciting new challenge? Leaders in Care and Fintelligent, a dynamic and growing recruitment company, are on the hunt for a Personal Assistant to Directors. Join our supportive and collaborative team in Manchester and help us continue to build strong client relationships and deliver exceptional service....
-
Personal Assistant
2 months ago
Manchester, United Kingdom Leaders In Care Recruitment Ltd Full timeAre you an experienced Personal Assistant looking for an exciting new challenge? Leaders in Care and Fintelligent, a dynamic and growing recruitment company, are on the hunt for a Personal Assistant to Directors. Join our supportive and collaborative team in Manchester and help us continue to build strong client relationships and deliver exceptional service....
-
Personal Assistant
3 months ago
Manchester, United Kingdom DWF Full timePersonal Assistant - FIXED TERM CONTRACT We are currently looking to bring Personal Assistants into our ever developing and quickly growing Business Support Team here at DWF within our high profile Manchester office on a FIXED TERM CONTRACT. As part of our innovative Business Support team, you will be supporting Partners within a variety of our teams...
-
Personal Assistant
4 weeks ago
Manchester, United Kingdom Office Angels Full timeTemporary Personal Assistant/Executive Assistant Wythenshawe - Free parking onsite Monday-Friday 8.30am-5pm (Friday finish at 4pm) £14.35-£16.92 per hour depending on experience Start Date 9th September 2024 4 Month Temporary Role Fulltime in the office until fully trained with a possibility to work hybrid Exciting Opportunity for an Experienced Personal...
-
Personal Assistant
4 weeks ago
Manchester, United Kingdom Office Angels, UK Full timeTemporary Personal Assistant/Executive AssistantWythenshawe - Free parking onsite Monday-Friday8.30am-5pm (Friday finish at 4pm)£14.35-£16.92 per hour depending on experienceStart Date 9th September 20244 Month Temporary RoleFulltime in the office until fully trained with a possibility to work hybridExciting Opportunity for an Experienced Personal...
-
Personal Assistant
4 weeks ago
Manchester, United Kingdom Office Angels Full timeTemporary Personal Assistant/Executive Assistant Wythenshawe - Free parking onsite Monday-Friday 8.30am-5pm (Friday finish at 4pm) £14.35-£16.92 per hour depending on experience Start Date 9th September 2024 4 Month Temporary Role Fulltime in the office until fully trained with a possibility to work hybrid! Exciting Opportunity for an Experienced Personal...
-
Personal Assistant
1 month ago
Manchester, United Kingdom Office Angels, UK Full timeTemporary Personal Assistant/Executive AssistantWythenshawe - Free parking onsite Monday-Friday8.30am-5pm (Friday finish at 4pm)£14.35-£16.92 per hour depending on experienceStart Date 9th September 20244 Month Temporary RoleFulltime in the office until fully trained with a possibility to work hybrid!Exciting Opportunity for an Experienced Personal...
-
Personal Assistant
3 months ago
Manchester, United Kingdom HOME SERVICES MANCHESTER LTD Full timeOur Vision We’ve reimagined the concept of in-house services for skyscraper residents, hosts and commercial properties, setting new benchmarks in luxury, convenience, and comfort. With our exclusive partnerships and first-party philosophy, we're building a company for the future. Role Overview Joining our Team as a Personal Assistant, you will play a...
-
Personal Assistant
3 months ago
Manchester, United Kingdom 151 Products Ltd. Full timeJob Title: Personal Assistant ( PA ) to MD Location: Manchester (Ancoats) Hours: 37.5 hours per week, Monday - Friday Position Type: Full Time 151 Products is a dynamic and innovative company specialising in a broad range of products, most recognisable of which is our superior brand, _Elbow Grease._ With a strong commitment to quality and customer...
-
Personal Assistant
3 months ago
Manchester, United Kingdom Ultimate Performance Full time**Description** **Our mission - **Ultimate Performance (U.P.) has forged a reputation as the world’s foremost body transformation experts, delivering exceptional client results under the mantra “maximum results, minimum time”. Our vision is to empower everyone across the world to live healthier lives. The business has grown to become the world’s...
-
Personal Assistant
3 months ago
Manchester, United Kingdom HOME SERVICES MANCHESTER LTD Full timeResponsibilities: - Provide administrative support to the employer, including managing calendars, scheduling appointments, and organizing meetings - Answer and screen phone calls, take messages, and respond to inquiries in a professional manner - Maintain and update files, records, and databases - Perform data entry tasks and maintain accurate records of...
-
Personal Assistant
3 months ago
Manchester, United Kingdom Page Personnel Full timePermanent position with a public sector organisation - Excellent Benefits available **About Our Client**: My client is an extremely vital public sector service based in Manchester, dealing with a wide range of crucial services across the Greater Manchester region. My client has a fantastic reputation and presence within the local community. The key...
-
Personal Assistant
3 months ago
Manchester, United Kingdom Manchester Metropolitan University Full timeAn exciting opportunity has arisen at Manchester Metropolitan University for an enthusiastic and proactive Personal Assistant (PA) to support a member(s) of the Senior Executive Team within the University. This is a position where the right individual can make a difference in a vibrant, busy and fulfilling environment, joining a team working collaboratively...
-
Personal Assistant
3 months ago
Manchester, United Kingdom Manchester Metropolitan University Full timeAn exciting opportunity has arisen at Manchester Metropolitan University for an enthusiastic and proactive Personal Assistant (PA) to support a member(s) of the Senior Executive Team within the University. This is a position where the right individual can make a difference in a vibrant, busy and fulfilling environment, joining a team working collaboratively...