istant Company Secretary

2 months ago

The Royal Town of Sutton Coldfield, United Kingdom Clover HR Services Limited Full time

Are you seeking a role thatoffers not just competitive pay and benefits but also the chance tocontribute to a cause that truly matters

This is a hybrid role with 1 day perweek required in the office.

Ourclient is dedicated to creating lasting impacts for those facingpoverty for two decades and are now seeking an experiencedAssistant Compnay Secretary/BoardAdministrator.

Keyresponsibilities will include but are not limitedto:

Board/Trust FundSupport:

  • Coordinateand schedule board/trust fund meetings and sub committees includingpreparing meeting agendas distributing materials and takingminutes.
  • Support board members intheir roles providing administrative assistance and facilitatingcommunication.

GovernanceandCompliance:

  • Ensurecompliance with legal and regulatory requirements related to boardoperations.
  • Assist with board memberonboarding and orientation including providing necessary documentsinformation and training.
  • Maintain acomprehensive understanding of the organisations articles policiesand procedures and ensure adherence tothem.

CommunicationandCoordination:

  • Serveas the primary point of contact for board members facilitatingcommunication and responding to inquiries in a timelymanner.
  • Coordinate and distributeboardrelated communications including meeting notices agendasminutes and other relevantinformation.
  • Collaborate withinternal stakeholders to gather information and provide updates tothe board on organizational activities initiatives andprogress.
  • Coordinate the collectionand compilation of board reports from variousdepartments.

RecordkeepingandDocumentation:

  • Maintainaccurate and organised electronic and physical records ofboardrelated documents including meeting minutes resolutionspolicies and other governancematerials.
  • Prepare and updateboardrelated documents such as board manuals policies andprocedures asneeded.

KeySkills and Attributes (Essential)

  • Previousexperience as a Secretary/Board Administrator preferably within anotforprofit organization.
  • Highlycompetent minute taker andwriter.
  • Knowledge of the legislationand regulation required to governCharities/NFPs
  • Ability to managesenior relations and conflictinginterests
  • Experience of leading andmotivating a multijurisdictional multi specialistteam
  • Ability to use initiative tomake informed judgements with limited supervision andguidance
  • Excellent organisationaland time management skills
  • Excellentwritten and oral communication skills attention to detail and ITliteracy

If you areinterested in the role and have the relevant experience pleaseapply with your CV. If you are shortlisted for the role Clover HRwill be intouch



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