CAU Medical Secretary

2 weeks ago

Maidstone, United Kingdom Maidstone and Tunbridge Wells NHS Trust Full time

Job overview

This post will be responsible for the MTW data submission to National Major Trauma Registry (NMTR) run by NHS England and producing reports on NMTR on a monthly basis.

This requires good communication skills to build working relationships as well as analytical and data management skills.

Main duties of the job

Analyse and interpret information on the trauma board and from clinical coding data reports to identify potential NMTR patients.

Confirm injury severity meets NMTR criteria from assessment of medical imaging reports, operation records and discharge notifications.

Extract the relevant information for a NMTR submission from a detailed review of the patient’s healthcare record plus using electronic information held on Trust systems e.g. Sunrise.

Liaise with other hospital trusts to identify patients who have been transferred in or out of MTW meeting NMTR criteria.

Liaise with the Coroner’s Office regarding post mortem reports for NMTR cases.

Ensure the quality, accuracy and timely submission of information to NMTR including the rehabilitation prescriptions.

Review and analyse the 3-monthly NMTR dashboards for MTW, amend where applicable and report findings internally.

Provide monthly reports on NMTR data for directorate clinical governance sessions.

Attend and present at monthly clinical governance meetings.

Provide evidence for the annual Trauma Unit Review by the external review board.

Provide reports on patients with injury severity scores over 15.

Provide updates on achievement of best practice for NMTR including performance benchmarking and identification of areas requiring improvement.

Annual analysis of HES (coding) data report identifying trauma patients whose codes injuries meet NMTR criteria and who have not already been identified by other methods.

Undertake data validation, investigating any data quality issues and / or system failures. Ensure that concerns are escalated to line manager.

Represent MTW at local and national NMTR network meetings and / or conferences.

Please note that this role may often attract a high level of applications. Please note this role may close earlier than the original closing date so please ensure you submit your application as soon as possible

Working for our organisation

Maidstone and Tunbridge Wells NHS Trust is a large acute hospital trust in the south-east of England.

We provide a full range of general hospital services and some aspects of specialist and complex care to around 600,000 people living in West Kent and East Sussex. We have a team of over 8,000 full and part-time staff. We also provide specialist cancer services to around 2 million people across Kent and East Sussex via the Kent Oncology Centre. Fordcombe Hospital is near Tunbridge Wells and became part of the Trust in October 2024. It focusses on planned care and has two operating theatres, 28 inpatient and day care beds, diagnostic services including X-ray, MRI, CT and endoscopy, and a number of consultation and treatment rooms.

In the 2024 NHS staff survey, our employees ranked MTW among the top 10 NHS Trusts nationwide and the second-best Trust to work for in the South East.

Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.

Detailed job description and main responsibilities

Once your pre-employment checks have been completed you will be contacted by Recruitment to arrange your start date which will be in line with one of our Corporate Inductions.

Please note that appointment to this post will be subject to a satisfactory Disclosure & Barring Service Check at Basic Level. 

At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work.

We support our staff with disabilities to ensure they have the adjustments they need to be the best they can be in the workplace. Collaborating with Access to Work means that our staff are assessed by experts in the workplace and we ensure that their recommendations are implemented as quickly as possible. You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk)

Interview Date: TBC

Person specification

Data management

Essential criteria

Experience working with information and data Ability to manipulate information Ability to present information

Desirable criteria

Data qualifications

NHS/ Medical knowledge

Essential criteria

Experience with the NHS, Local Authority or medical terms

Desirable criteria

NHS Emergency/ Trauma experience

Communication

Essential criteria

Ability to clearly communicate information Ability to ask for help when unsure

Desirable criteria

Communication courses

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