Executive Personal Assistant

3 months ago

Coventry, United Kingdom People Squad Full time
Are youa Personal Assistant looking to move into an Executive PersonalAssistant in leadingelectronicsmanufacturingcompany

Ourclient has gone through an acquisition and looking for an EA tojoin them to support their CEO and leadership team. We re currentlylooking for an executive assistant to be a supportive force whoempowers our senior leadership. The ideal candidate will be aproactive problem solver with exceptional communication skills andmeticulous attention for details. This person should haveexperience working in an office environment performingadministrative duties and providing support to managers. Given thedynamic nature of the executive landscape we rely on executiveassistants to be flexible and consistent while maintaining theconfidentiality of highlevel systems andoperations.

Objectivesof thisrole
  • Supportthe CEO primarily and provide additional support to executive teammembers as directed to ensure that company goals and objectives areaccomplished and that operations runefficiently
  • Maintainand refine internal processes that support highranking executivescompanywide and coordinate internal and external resources toexpediteworkflows
  • Managecommunication with employees by liaising with internal and externalexecutives on various projects andtasks
  • Planand orchestrate work to ensure that senior executives prioritiesare met organizational goals are achieved and best practices areupheld
  • Manageadministrative work for the leadership team such as processingexpenses and booking flights as well as managing diaries etc.
Responsibilities
  • Manageprofessional and personal scheduling for CEO including agendas mailemail phone calls client management and other companylogistics
  • Coordinatecomplex scheduling and calendar management as well as content andflow of information to seniorexecutives
  • Managesenior executives travel logistics and activities includingaccommodations transportation andmeals
  • Provideadministrative and office support such as typing dictationspreadsheet creation faxing and maintenance of filing system andcontactsdatabase
  • Maintainprofessionalism and strict confidentiality with allmaterials
    Organizeteam communications and plan events both internal andoffsite

RequirementsRequiredskills andqualifications
  • Fouror more years of experience in an administrative role reportingdirectly to uppermanagement
  • Excellentwritten and verbal communicationskills
  • Strongtimemanagement skills and an ability to organize and coordinatemultiple concurrentprojects
  • Proficiencywith office productivity tools and an aptitude for learning newsoftware andsystems
  • Flexibleteam player willing to adapt to changes and unafraid ofchallenges
  • Abilityto maintain confidentiality of information related to the companyand itsemployees
Preferredskills andqualifications
  • Experiencein overseeing budgets andexpenses
    Experiencein developing internal processes and filingsystems


Benefits

Whatsin it foryou

  • Wehave a competitivesalary
  • PersonalHealthInsurance
  • Hybridworking arrangements and otherbenefits


Adminsitration, Executive Assistant, Diary Management, CEOsupport

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