Executive Assistant
5 months ago
Hybrid working available
- Working with a non-profit organisation
**About Our Client**:
Our client is a non-profit organisation that operates across the country. with headquarters based in Coventry.
The key responsibilities of the Executive Assistant will be to support the Director of People in their role, you'll act as a central point of contact for internal and external stakeholders. This involves providing general administrative assistance, including handling inquiries, photocopying, distribution, filing, and standard letter preparation. You'll also assist with creating reports, publications, presentations, policies, and data management tasks. Managing the Director's schedule, which includes travel arrangements and accommodations, is part of your responsibilities.
You'll organise and service meetings, handle location selection, agenda drafting, delegate invitations, document management, and minute-taking. Collating and presenting accurate statistics, feedback, and performance data is another facet of your role. Extracting and formatting data from the Trust's databases is included.
You'll oversee the completion of action plans, communicate procedure changes to stakeholders, conduct research when requested, and handle various administrative and secretarial tasks as needed. This can involve stationery orders, mail management, and rota preparation, as well as ensuring meeting rooms are prepared for use.
**The Successful Applicant**:
- Experience as a Personal Assistant or Executive Assistant to Director level or above
- Good interpersonal skills
- Ability to understand and interpret business aims, objectives, and actions (e.g., for accurate minute-taking)
- Ability to research and present information in the best format with accuracy
- Ability to access information from databases, collate statistics, and present it in a digestible format
- Able to maintain professional boundaries and confidence
- Flexibility to purchase and deliver refreshments to facilitate meetings
**What's on Offer**:
- Free online GP service 24/7.
- Up to 30 days annual leave after 2 years' service
- Pension scheme, matched up to 8%
- Life Assurance up to 3 times your salary
- Eyecare vouchers
- Flu vaccine vouchers
- Paid DBS and renewals
- Access to private holiday home getaway in Torquay
- Wellbeing Support - our 24/7 Employee Assistance Programme including free counselling and legal advice
- Chaplaincy and pastoral support
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