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Corporate Travel Coordinator

2 months ago

Bracknell, United Kingdom KCP Network Full time

KCP Network, an information technology and services company, is seeking a Corporate Travel Coordinator to join its dynamic team. Established in 2008, KCP has continuously excelled due to its unwavering passion for its work. Our unwavering dedication has earned us a reputation for reliability and trust among our clients in the hospitality sector. They have consistently praised our positive and proactive "can-do" approach. Over the years, we have collaborated with over 2000 enterprises across 40 nations, offering services like Network and Security Infrastructure, Wi-Fi Networks, CCTV Systems, AV & TV Integration, Meeting Rooms, Digital Signage, Digital Key, and Smart Hotel concepts.

Last year, an impressive 50% of our current employees celebrated a decade of dedicated service with the company, while an additional 40% marked their 5-year milestones. The anniversary celebrations are extending into this year, highlighting the continued commitment and loyalty of our valued team members and due to continued growth we are looking to add to our already successful team.

As a Corporate Travel Coordinator, you will be responsible for organising and coordinating all aspects of corporate travel arrangements for employees within the company. You will be responsible to ensure that all travel arrangements are made efficiently, cost-effectively, logged and recorded in accordance with company policies and procedures. You will work closely with employees, air lines, travel agencies, car hire, and vendor accounts to ensure a smooth and hassle-free travel experience for our staff.

Please be aware that we can only consider candidates with the legal right to work in the UK for this job position. Regrettably, sponsorship opportunities are not available for this role.

Requirements

  • To coordinate, book and process payments for travel arrangements for employees, including flights, accommodation, transportation, and other necessary arrangements when required.
  • Research and compare prices, availability, and quality of travel options such as flights, hotels, and car rentals to secure the best rates and accommodations.
  • Set-up and manage accounts with vendors and travel agencies to obtain the most favourable terms and conditions for corporate travel bookings.
  • Support the delivery team in preparing and distributing travel itineraries, including all relevant details such as flight information, hotel reservations, car rentals etc.
  • Assist employees in resolving any travel-related issues or emergencies, including flight cancellations, missed connections, lost luggage, etc.
  • Support the business with staying up to date with industry trends, travel regulations, and emerging technologies to continuously enhance the travel management process.
  • Maintain and update a database of employee travel profiles, including preferences, frequent flyer accounts, passport details, and other relevant information.
  • Inform and provide documentation to the internal accounting team for any travel cost reimbursement.

Knowledge & Experience

  • Strong organisational and multitasking skills.
  • Excellent attention to detail, ensuring accuracy in all travel arrangements and documentation.
  • Exceptional communication and interpersonal skills to effectively interact with employees, hotels, vendors, and travel agencies etc.
  • Knowledge of computer programs used in daily office administration functions such as word processors, spreadsheets and specialised office management tools.
  • Knowledge of travel policies, visa regulations, and international travel requirements advantageous.
  • Strong negotiation skills to secure favourable rates and terms with vendors and travel agencies.
  • Ability to handle and resolve travel-related issues or emergencies promptly and efficiently.
  • Ability to maintain confidentiality and handle sensitive information related to employee travel.
  • Ability to reconcile all payments processed for expense reporting.

Benefits

  • Competative Salary
  • 30 days UK Holidays, including Bank Holidays
  • Training & Development
  • Employee Assistance Programme
  • Pension Plan
  • Be part of a fast-growing tech company, with many opportunities for you
  • Free parking at the office.
  • Bright Exchange Perks & Discounts 
  • Bracknell BID Perks & Discounts
  • Last year, an impressive 50% of our current employees celebrated a decade of dedicated service with the company, while an additional 40% marked their 5-year milestones. The anniversary celebrations are extending into this year, highlighting the continued commitment and loyalty of our valued team members and due to continued growth we are looking to add to our already successful team.

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