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Purchasing & Accounts Payable Analyst

2 months ago

Edinburgh, United Kingdom Trainline Full time

Job Description

This is an exciting opportunity to join our Finance team supporting the business in accounts payable and procurement operations You will be a champion for ethical and efficient business practices across all aspects of our purchasetopay processes We are seeking someone with excellent communication skills and who has the ability to work autonomously as well as closely with others The ideal candidate will have strong initiative and be able to consider the big picture

As part of this role you will be essential to the smooth functioning of our accounts payable and finance teams Your responsibilities will ensure that processes are handled efficiently with operational matters addressed promptly and professionally This will involve ensuring that our suppliers are paid on time and helping our business users navigate the purchasing process all while ensuring a high level of compliance to corporate policy You will also produce dashboards exception and trend reports to highlight anomalies and inefficiencies and help maintain clean purchase ledger records to ensure that the company can accurately account for its commitments

You will also support the Senior Procurement Manager by supporting some tactical projects for example helping to identify inefficiencies in our supply chain relationship through small scale purchasing through similar multiple suppliers By contributing to cost management and other critical tasks this role will help drive the success of our overall business strategy

Responsibilities

Process improvement for purchasing:

Purchasing Help Desk: Acting as the primary point of contact for purchasingrelated queries from the business alleviating the workload of other finance teams by managing daytoday operational issues You will also provide support to users facing challenges with procurement systems and processes ensuring compliance with servicelevel agreements SLAsPurchasing Controls: Conducting exception reporting such as identifying inefficient use of processes eg retrospective authorizations multiple POs and monitoring complianceContinuous Improvement: Identifying opportunities for process enhancements and driving implementationExpense Oversight: Monitoring business travel and expenses managing corporate cards and generating exception reports to ensure policy complianceSupplier Assurance: Performing assurance checks in line with established processes and standardsTraining: Delivering finance and business enduser training to support purchasing activities fostering a comprehensive understanding of procurement policies across the businessCrossfunctional Collaboration: Working with other support functions to resolve procurementrelated issues and streamline crossfunctional processes You will contribute subject matter expertise for upgrades to our AP and purchasing systems

Accounts Payable team responsibilities include:

Invoice Management: Accurately entering supplier invoices and matching them to corresponding purchase orders and receiptsPayment Processing: Managing weekly multicurrency payment runsSupplier Account Management: Setting up and updating supplier accountsExpense Processing: Handling staff expense claims in compliance with the travel and expense policyQuery Resolution: Promptly addressing queries via the Accounts Payable mailboxQualificationsStrong experience in accounts payable andor procurement operations rolesExceptional customer service skills: Capable of not only supporting stakeholders but also effectively challenging them to adhere to optimal purchasing processes and corporate policiesAdvanced Excel proficiency: Adept at presenting information clearly and appropriately ensuring data is easy to understand and actionableStrong analytical abilities: Skilled in producing analysing and interpreting reports to drive informed decisionmakingDecisive and selfassured: Confident in operating independently with a positive selfreliant and enthusiastic attitude Thrives in fastpaced dynamic environmentsOutstanding communication skills: Excellent written and verbal communication abilities ensuring clear and effective interaction at all levels