Facilities Management Administrator

3 weeks ago


Bristol, United Kingdom Its Building People Full time

Our client, a successful independent facilities management firm in Bristol, are looking for an Administrator to join their expanding team in Clifton.

You will be responsible for providing administrative and operational support to the Facilities Management team.

Duties/Responsibilities:


· Manage and track the day-to-day operations, including maintenance requests and orders, client relations and other administrative tasks
· Monitor helpdesk emails and telephone calls for requests for maintenance
· Manage and coordinate the inspection and maintenance of facilities, and ensure all health, safety, and environmental regulations are adhered to
· Review test certificates and risk assessments to identify any follow-up remedial works required and then organise
· Maintain and update databases and records related to Facilities Management
· Coordinate with clients, contractors, and other third-party service providers
· Monitor contracts, leases, and other agreements related to the Facilities Management department.
· Answering telephone enquiries and processing as appropriate, undertaking follow-up calls
· Provide reports, feedback and communication on a regular basis with the clients
· Oversee invoices are correct and duly sent to accounts for payment
· Diary management of critical dates such as health & safety testing
· Maintain and update records of all repair requests
· Coordinate and schedule technicians to respond to repair requests
· Monitor and track inventory of repair materials and equipment
· Provide excellent customer service by responding to customer inquiries in a timely and helpful manner
· Create and maintain accurate reports related to repair requests
· Develop and maintain positive working relationships with clients and subcontractors
· Perform other duties as assigned by Facilities Manager to ensure smooth running of organisation.

About you:


· Good organisational and multitasking skills
· Strong communication and interpersonal skills
· The ability to provide excellent customer service
· The ability to prioritise and proactively manage workload, as well as working under pressure
· A positive 'can do' attitude professional approach and personable manner
· Demonstrate initiative and be an adaptable team player with a flexible approach and sense of humour
· Have a meticulous attention to detail
· Demonstrate first class administrative skills
· Ability to work independently and as part of team

Qualifications:


· Good standard of general education
· Proficiency in Microsoft Office and other relevant software


  • Contract Administrator

    6 months ago


    Bristol, United Kingdom Vertu Facilities Management Full time

    **Contract Administrator** **Bristol - BS37** **Permanent Full Time** **£27,000 Plus Excellent Package** Our client is a highly reputable and growing facilities management contractor who specialise in high end real estate maintenance contracts. Due to expansion they are currently looking to recruit a Contract Administrator to join the team based in...

  • Facilities Engineer

    3 weeks ago


    Bristol, Bristol, United Kingdom City Facilities Management Full time

    The role of Facilities Engineer at City Facilities Management involves providing expert technical support to ensure the efficient and effective operation of our facilities. As a Facilities Engineer, you will be responsible for maintaining and repairing electrical and mechanical plant equipment, ensuring compliance with Company Health and Safety policy and...


  • Bristol, United Kingdom CV-Library Full time

    Our client, a successful and growing facilitates management firm based in Bristol, are currently seeking an ambitious Facilities Management Administrator to join them. This company are part of a bigger business and they are only a team of 5 at the moment, but have some very strong growth plans moving into next year. You will be an essential asset to the team...


  • Bristol, United Kingdom Bennett and Game Recruitment LTD Full time

    Our client, a successful and growing facilitates management firm based in Bristol, are currently seeking an ambitious Facilities Management Administrator to join them. This company are part of a bigger business and they are only a team of 5 at the moment, but have some very strong growth plans moving into next year. You will be an essential asset to the team...


  • Bristol, United Kingdom Its Building People Full time

    Our client, a successful independent facilities management firm in Bristol, are looking for an Administrator to join their expanding team in Clifton.You will be responsible for providing administrative and operational support to the Facilities Management team.Duties/Responsibilities: · Manage and track the day-to-day operations, including maintenance...


  • Bristol, United Kingdom Pertemps Network Group Full time

    **Job Description**: **Job Title**: - Facilities Administrator **Salary**: - £24,000 - £30,000 (Depending on experience) **Location**: - Clifton, Bristol **Contract**: - Permanent, Full Time **Working Hours** - Monday to Thursday 9:00am - 5:30pm & Friday 9:00am - 5:00pm We are looking for an organised and friendly Property Manager to join a...

  • Office Administrator

    2 months ago


    Bristol, United Kingdom CV-Library Full time

    Office Administrator (Facilities Management) £30,000 - £34,000 + Annual Bonus + Mon-Fri + Company Benefits Bristol Are you an Administrator or similar with a background in property management or facilities looking to join a specialist facilities management company where no two days are the same, offering a stable role with no weekends and...


  • Bristol, Bristol, United Kingdom The Green House Full time

    About YouWe are looking for an experienced professional who has a strong focus on overseeing administrative systems. As a successful Facilities and Administration Specialist, you will have experience in facilities/building management, administration, or equivalent experience. Your excellent communication skills and ability to work effectively in a team...


  • Bristol, United Kingdom CV-Library Full time

    Facilities Administrator Bristol Working in a large office, for a company who have been trading for over 100 years Monday to Friday, 37.5hr Week, 8 - 5, Finish at 4.30 on Fridays. Looking to join a brand new team? Are you looking for a more improved and exciting office environment as an Administrator? Wanting to step into dynamic team and fun office...


  • Bristol, United Kingdom Fgs Industrial Facilities Management Full time

    Job Title: Industrial Cleaner Location : Kemsley Mill, Sittingbourne Salary: £12.16ph Job Type: Permanent About Us: FGS Industrial Facilities Management is a Kent based multi-skilled business capable of responding to the needs of industrial clients and their sites.Through our proven track record, our can-do attitude, we are committed to providing bespoke...


  • Bristol, United Kingdom HVAC Recruitment LTD Full time

    **Senior Facilities Administrator** **Bristol, BS14** **Monday to Friday / 8am - 4:30pm** **Starting Salary - £30,000** Our client currently has an opportunity for a **Senior Facilities Administrator** to be based on one of our clients commercial offices in Bristol. Here you will be joining a team which all help deliver the SLA's on site. This role also...


  • Bristol, United Kingdom Essential Employment Full time

    Facilities Administrator needed in Bristol Paying £12.52 per hr Ref 438727 Full time time on a temporary basis Role Purpose: Provide comprehensive administrative support to maintain site operations and ensure compliance with statutory and health and safety standards. Key Responsibilities: Maintain the site computerised management CAFM system, ensuring...


  • Bristol, United Kingdom HeidelbergCement Full time

    **Description of business** The Heidelberg Materials International Business Service Centre provides administrative and transactional services to in-scope Heidelberg Materials Companies and Business Lines. The International Business Centre incorporates departments which provides **Accounts Payable,** **Central Purchasing**, and **Master Data** services to...


  • Bristol, United Kingdom paretofm Full time

    Facilities Helpdesk Administrator **Salary**: £24,000 **Location**: Remote (Bristol area) Pareto are currently looking for a Helpdesk Administrator to join us on a Full time basis to be based in Central London. **Responsibilities to include but not limited to**: - Actively monitoring open jobs including chasing engineers for updates and allocating jobs...


  • Bristol, United Kingdom Ascenti Full time

    Are you ready to be part of something extraordinary? At Ascenti, we're on a mission to elevate health and transform lives, and we need passionate individuals like you to join us on this exciting journey! **About us** Ascenti is not just a company; we're a family dedicated to making a difference in people's lives. With over 25 years of experience, we're...


  • Bristol, Bristol, United Kingdom NFP People Full time

    About the PositionThe Facilities and Administrative Support Specialist will play a vital role in maintaining the smooth operation of our organization. This includes managing relationships with suppliers, tracking petty cash, and assisting with finance administration.We offer a competitive salary of £25,000 - £30,000 per annum, depending on experience, plus...


  • Bristol, United Kingdom Broadway Engineering Full time

    **About us**:Broadway Engineering is a family owned engineering company, machining high specification metallic components since 1938. Our investment in industry leading machine tools is complemented by our knowledge, expertise and attention to detail. Our continuous development within the organisation and specialist team lets us continue to compete in a...


  • Bristol, Bristol, United Kingdom Bennett And Game Recruitment Full time

    We are seeking an ambitious Facilities Management Administrator to join our client, a successful and growing facilities management firm based in Bristol. This is an excellent opportunity for someone with a passion for facilities management to join a dynamic team and contribute to the company's growth and success.Key ResponsibilitiesManage and track the...


  • Bristol, United Kingdom Recruitment Helpline Full time

    **HR & Facilities Administrator** **Office Based, Flexible Hours Contract (initially 10-15 hrs per week with potential to grow)** **Salary: £12.80 - £13.85 per hr (dependent on experience) + benefits** Are you an administrator looking for your next challenge? Join our dynamic team. The company is a robotics company based in Yate that makes equipment...


  • Bristol, Bristol, United Kingdom City Facilities Management Full time

    We are currently seeking an Industrial Plant Technician to join our team at City Facilities Management. This is a key role that requires a high level of technical knowledge and expertise in electrical and mechanical systems. The successful candidate will be responsible for maintaining and repairing electrical and mechanical plant equipment efficiently and...