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HR Assistant Advisor

2 months ago

Edinburgh, United Kingdom NHS Scotland Full time

Law House

This is a re-advertisement from post 191994. Previous applicants need not apply.

The Role

About the Role

The Human Resources directorate have an excellent opportunity to work in our Medical and Dental Services team. This role has a focus on Employee Relations including conduct, grievance, attendance etc across all grades of medical and dental staff. In addition, you will be involved with medical and dental specific processes including New Deal/Working Time for Junior Doctors, Job Planning Process and Discretionary Points.

About You

You will have experience of working in an HR environment and an understanding of HR policy and procedures. You should be confident in proactively providing advice and guidance to employees and managers. You will have proficient knowledge of IT systems and general administrative experience.

We understand that some of the processes (New Deal, Job Planning, Discretionary Points) within medical and dental services are unique to doctors and you may not have experience of these. We have standard operating procedures in place to support these processes on a cyclical basis throughout the year. Full training and guidance will be provided.

About the Team

Our HR Medical and Dental team are a small dedicated team, managing all aspects of HR for our doctors including consultants, specialty and associate specialists, junior doctors etc across Lanarkshire.

Please note that this role is currently based at Law House, near Carluke. It is planned to move offices to Kirklands, NHS Headquarters in Bothwell in September 2024. A non-contractual hybrid working arrangement is in place with 60% office and 40% home.

Job Purpose

Working within the HR Medical and Dental Services Team, the purpose of the role is to assist the employee relations process and additional medical and dental process work. The role will include the following: -

Employee Relations

Provide HR support to managers for employee relations processes participating in investigations, attendance meetings etc. Support the Senior HR Advisor/HR Advisor in employee relations (disciplinary, grievance, dignity at work etc) cases and in line with the National Workforce Policy and Process. Maintaining absence reporting, identifying triggers and trends in line with policy, providing reports as appropriate in relation to attendance and other employee relations cases. Daily supervision of an HR Assistant. Providing support and development to line managers in their learning and development of HR policy, procedures and process.  Reviewing enquiries via HR Service.

Annual Career Grade Doctor Job Planning Process

Supporting the annual job planning process, ensuring that the appropriate policies and procedures are being followed and that agreed timescales for the job planning cycle are adhered to and job plans signed off. Communicate with Career Grade Doctors to provide advice on the job planning process and timescales. Review any amendments to the previous job plan and ensure approval from the appropriate Medical Directors. Support the HR Manager and Senior HR Advisor in providing advice and guidance on contractual issues in relation to job plans, including mediations and appeals when required.

Consultant Discretionary Points Process

Support the administration of the annual discretionary points process for Consultants. E.g. scheduling appointments, communicating timescales etc. Prepare appropriate paperwork for each Discretionary Points decision making group. Assist in making contractual changes following the outcome of the process.

New Deal/DRS/Junior Doctors Monitoring

To develop rotas for Junior Doctors that are compliant for New Deal/ Working Time Directive (WTD) through the DRS (Doctors Rostering System). Communicate and provide advice and guidance to ensure awareness of NHS Lanarkshire policies and procedures to medical and dental managers and ensuring that medical and dental managers have an awareness of any changes in employment legislation and the associated practical implications/barriers to understanding by advising on the HR implications e.g. WTD, New Deal for Junior Doctors. Providing and communicating on HR and technical advice on the on-going necessary changes to meet the requirements of Medical Training and Medical Careers for Junior Doctors. To develop knowledge of the Terms and Conditions of Service to provide factual information and advice to all staff. To assist in the bi-annual monitoring process ensuring that monitoring returns are co-ordinated, returned, analysed and verified for hours and rota compliance in accordance with the New Deal and WTD.

Additional Information Specific to the Role

Assisting the HR Advisor in all aspects of their role to ensure that an efficient and effective service is maintained. To assist the department in all aspects of administration activities within the HR Medical and Dental Services department including recruitment.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring 

HNC/HND/Certificate in Personnel Practice or equivalent experience in an HR environment.

Knowledge of Best HR Practice, Human Resource Policies and Employment Legislation.

Excellent interpersonal, communication and influencing skills.

Excellent organisational, time management and prioritisation skills.

Excellent numeracy skills.

Excellent IT, Internet and keyboard skills.

Knowledge of the full MS Office suite.

Knowledge of databases and HR information management systems.

Contract type

Permanent

Full time 

37 hours

Looking to find out more?

If youre looking to find out more, then we would love to hear from you