HR Systems and Data Administrator, 12 month fixed term contract

Found in: Talent UK C2 - 2 weeks ago

Chelmsford, United Kingdom Kennedys Full time

Kennedys is seeking a HR Systems and Data Administrator on a fixed term contract to join our growing Systems and Data team, which sits within the HR department. 

The Systems and Data team is responsible for managing and maintaining the Human Resources Information System (HRIS) and all HR software, databases and HR data within the Firm on a global basis. The team has the ability to configure the HRIS to fit the specific needs and processes of the Firm; this involves configuring fields, workflows and security permissions within the system. The team is also responsible for all HR data management to ensure the maintenance of accurate and up-to-date data within the HRIS. The HRIS and HR software solutions have integration links with other systems in the Firm, processes that are overseen and developed by the team.

Additionally the team provides support to users of the system, troubleshooting issues and answering questions along with maintaining security and compliance within the system and with the use of the HR data. The team looks after all HR insights with reporting and analytics using a wide range of HR data to generate reports and build dashboards to provide HR and organisational leaders with workforce metrics and trends.

The team continuously evaluate the effectiveness of the HRIS and identify opportunities for improvement. This may involve gathering feedback from users, monitoring system performance, and staying updated on emerging technologies and best practices in HRIS management.

Team

Kennedys HR team supports the firm around the world with all people related matters.

We are a global team with HR presence in Chelmsford, Manchester and London for the UK, Dublin and Belfast for EMEA, Singapore, Hong Kong and Australia for APAC, Basking Ridge for US and London/LATAM for LATAM. The areas of HR that we have responsibility for are Business Partnering, Learning and Development, Recruitment, Responsible Business (Social Impact, Wellbeing and Diversity, Equity and Inclusion), Policies and Operations, Reward and HR Systems. The HR function is also responsible for the Secretarial function in the UK.

You will be working in a fast-paced, demanding, and global environment as we strive to make a difference for our people, clients and communities where we work.

Key responsibilities 

Support the HR function by providing systems administration knowledge, support for all HRIS functions and systems including, but not limited to, Open HR, Open Pay, Clear Review and KITE Create systems workflows in Open HR and perform system configuration Create and maintain procedure manuals, including workflow specifications for use within the HR Department/Office Managers globally Write reports, as required, via Open HR, Excel or the SQL database Perform data cleansing and maintenance of all systems Provide firmwide reporting stats on a monthly basis Assist with general queries and training regarding all HR systems Run out of hours systems saves Manage large data imports and exports from Open HR and the SQL database Maintain security access to all HR systems.

Required experience 

Experience of working in an office environment, preferably in a professional services or corporate environment A genuine interest in systems and analytics Attention to detail and demonstrated analytical skills Excellent organisational and written communication skills A team player who is able to work in a highly collaborative, fast-paced environment with different teams within a global law firm setting Ability to deal with highly confidential and sensitive data Knowledge of the MS suite of products

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. 

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.

About Kennedys

Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,500 people worldwide across 45 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.

What do we have to offer?

We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.

Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Our are at the core of who we are and what make us a great firm to work with and for.

At Kennedys, we develop careers in an innovative global environment. s exciting, fast paced and varied and we believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals. Regardless of role or level, everyone has access to virtual learning to help you develop your skills, wherever you are in the world. A variety of other opportunities are available including secondments to clients and our global offices.

We strive to celebrate empower our people and ensure everyone can bring their authentic selves to work. We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority. We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work. Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.

Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.

Documents

  • Systems Administrator, 12 Month Fixed Term Contract

    2 days ago

    Chelmsford, United Kingdom Kennedys Law Full time

    Kennedys is seeking a Systems Administrator on a fixed term contract to join our growing Systems and Data team, which sits within the HR department. The Systems and Data team is responsible for managing and maintaining the Human Resources Information System (HRIS) and all HR software, databases and HR data within the Firm on a global basis. The team has the...

  • HR Systems and Data Administrator, 12 month fixed term contract

    3 weeks ago

    Chelmsford, Essex, United Kingdom Kennedys Full time

    Kennedys is seeking a HR Systems and Data Administrator on a fixed term contract to join our growing Systems and Data team, which sits within the HR department. The Systems andData team is responsible for managing and maintaining the Human Resources Information System (HRIS) and all HR software, databases and HR data within the Firm on a global basis. The...

  • Systems and Data Administrator

    2 weeks ago

    Chelmsford, Essex, United Kingdom Kingswood Group Full time

    Kingswood Group are pleased to be supporting a large professional services business in Chelmsford, to recruit an HR Systems and Data Administrator on a 12 month fixed term contract basis. This role would best suit someone with experience and a genuine interest in systems/analytics. Key responsibilities to include; Support the HR function by...

  • HR Administrator

    2 days ago

    Chelmsford, United Kingdom Kingswood Group Full time

    Kingswood Group are pleased to be assisting a well-established global business who are seeking a HR Administrator to join the team on a 6-9 month contract basis. The role will be based in Chelmsford with hybrid working available. Duties to include: - Provide general HR administrative support - Act as first point of contact for general HR queries,...

  • Reward Advisor, 6 month fixed term contract

    Found in: Talent UK C2 - 1 week ago

    Chelmsford, United Kingdom Kennedys Full time

    Kennedys is looking for a Reward Advisor to join our supportive and forward-thinking HR team in our Chelmsford, London or Manchester office on a six month contract basis. As part of our HR Reward team, you will provide critical support needed to deliver a number of exciting reward projects over the next six months. You will have strong reward experience,...

  • HR Systems and Data Adviser

    Found in: beBee jobs GB - 3 weeks ago

    Chelmsford, Essex, United Kingdom Anglia Ruskin University Full time

    About ARU:ARU is a global university transforming lives through innovative, inclusive and entrepreneurial education and research. ARU holds a Gold award for the quality of its education, awarded through the Teaching Excellence Framework (TEF).ARU's research institutes and four faculties bridge scientific, technical and creative fields. We deliver impactful...

  • HR Systems and Data Adviser

    Found in: beBee jobs GB - 7 days ago

    Chelmsford, Essex, United Kingdom Anglia Ruskin University Full time

    About ARU:ARU is a global university transforming lives through innovative, inclusive and entrepreneurial education and research. ARU holds a Gold award for the quality of its education, awarded through the Teaching Excellence Framework (TEF).ARU's research institutes and four faculties bridge scientific, technical and creative fields. We deliver impactful...

  • HR Systems and Data Adviser

    Found in: beBee S GB - 5 days ago

    Chelmsford, United Kingdom Anglia Ruskin University Full time

    About ARU:ARU is a global university transforming lives through innovative, inclusive and entrepreneurial education and research. ARU holds a Gold award for the quality of its education, awarded through the Teaching Excellence Framework (TEF). ARU’s research institutes and four faculties bridge scientific, technical and creative fields.  We deliver...

  • HR Systems and Data Adviser

    Found in: Talent UK C2 - 2 weeks ago

    Chelmsford, United Kingdom ARU Full time

    About ARU: ARU is a global university transforming lives through innovative, inclusive and entrepreneurial education and research. ARU holds a Gold award for the quality of its education, awarded through the Teaching Excellence Framework (TEF). ARUs research institutes and four faculties bridge scientific, technical and creative fields. We deliver...

  • HR Coordinator

    Found in: Talent UK C2 - 2 weeks ago

    Chelmsford, United Kingdom ARU Full time

    About ARU: ARU is a global university transforming lives through innovative, inclusive and entrepreneurial education and research. ARU holds a Gold award for the quality of its education, awarded through the Teaching Excellence Framework (TEF). ARUs research institutes and four faculties bridge scientific, technical and creative fields. We deliver...

  • Team Administrator

    5 hours ago

    Chelmsford, United Kingdom The Change Project Full time

    _**Administrator**_ **- The Change Hub** **Position**:Team Administrator **Reports to**:Change Hub Service Manager **Hours**:22.5 hours a week **Salary**: £19,500 (per annum pro-rata) **Location**:Hybrid working, predominantly home-based **Contract**:1 year (with possibility of extension) **Closing date**:19/05/2023 **Interviews**:30/05/2023 The...

  • HR Systems and Data Adviser

    1 week ago

    Chelmsford, Essex, United Kingdom Anglia Ruskin University Full time

    About ARU: ARU is a global university transforming lives through innovative, inclusive and entrepreneurial education and research. ARU holds a Gold award for the quality of its education, awarded through the Teaching Excellence Framework (TEF). ARU’s research institutes and four faculties bridge scientific, technical and creative fields. We deliver...

  • HR Assistant

    2 weeks ago

    Chelmsford, United Kingdom Pinnacle Group Full time

    **HR Assistant **(2215)****: **Overview**: **Ref**: 2215 **Salary**: £25,000 - £25,000/annum **Location**: - United Kingdom - England - East of England - Essex - Chelmsford **Contract Type**: Permanent **Posted**: 22 February 2023 Pinnacle Group provides people-first, integrated services across a range of community-facing assets and infrastructure -...

  • Senior HR Consultant

    3 days ago

    Chelmsford, United Kingdom Kingswood Group Full time

    Kingswood Group are working closely with our client based in Essex to recruit an experienced Senior HR Consultant on a 12 month contract basis. This role requires both HR expertise and thought leadership to have the credibility needed to influence leaders at all levels within the organisation to ensure alignment between people initiatives, programme...

  • HR Systems and Data Lead

    Found in: beBee S GB - 15 hours ago

    Chelmsford, United Kingdom Anglia Ruskin University Full time

    About ARU:ARU is a global university transforming lives through innovative, inclusive and entrepreneurial education and research. ARU holds a Gold award for the quality of its education, awarded through the Teaching Excellence Framework (TEF). ARU’s research institutes and four faculties bridge scientific, technical and creative fields. We deliver...

  • HR Administrator

    3 days ago

    Chelmsford, United Kingdom Adecco Full time

    **HR Administrator** Adecco Chelmsford are currently on the lookout for an HR Administrator for our reputable and ever-growing client based in Chelmsford. This is an exciting opportunity to become a part of a dynamic and friendly local business. **Responsibilities -** - Organising and maintaining personnel records. - Producing reports for management about...

  • Senior Systems Administrator

    1 week ago

    Chelmsford, United Kingdom Skillsbay Limited Full time

    **Senior Systems Engineer - This is a permanent position with hybrid working** - Experience administrating Linux/Unix environments - Experience with system monitoring - Experience with services installation and other administration tasks - Experience of monitoring security advisories and implementing patch updates & fixes for Windows and Linux systems...

  • Senior HR Consultant

    3 days ago

    Chelmsford, United Kingdom Skillsbay Limited Full time

    **Senior HR Consultant - One Year Fixed Term Contract, Hybrid working (Chelmsford)** This role supports the delivery of the workforce strategy, functional people strategies and organisational strategy through the development and delivery of people initiatives. Senior HR Consultants work collaboratively within People & Programme teams and are responsible for...

  • HR Assistant

    2 days ago

    Chelmsford, United Kingdom Farleigh Hospice Full time

    **HR Assistant** Contract Type: Ideally Full time or possibly Part Time Closing Date: 03/07/2023 Interview Date**:12/07/2023 and/or 17/07/2023** **Salary**: £21,989 - £24,781 (FTE) pro rata Hours: 37½ per week Farleigh Hospice is a high performing organisation providing specialist palliative and end of life care for people with life limiting illness...

  • HR Assistant

    2 days ago

    Chelmsford, United Kingdom Farleigh Hospice Full time

    **HR Assistant** Contract Type: Ideally Full time or possibly Part Time Closing Date: 03/07/2023 Interview Date**:12/07/2023 and/or 17/07/2023** **Salary**: £21,365 - £24,781 (FTE) pro rata Hours: 37½ per week Farleigh Hospice is a high performing organisation providing specialist palliative and end of life care for people with life limiting illness...