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Capital Programme Support Officer

2 months ago

Carmarthen, United Kingdom Hywel Dda University Health Board Full time

Job summary

This post is a Fixed Term/ Secondment until 31/10/2025. If you are a Hywel Dda University Health Board employee and are applying for this post as a secondment, agreement for the secondment is needed from your current manager prior to application.

Hywel Dda University Health Board is seeking to appoint a Capital ProgrammeSupport Officer to join its Capital Planning Team. This is an excellent opportunity tobe part of a team to support the delivery of an ambitious programme of capitalprojects over the coming years.

The post holder will support the Capital Planning Team in the implementation of alarge portfolio of capital projects to meet the aims and objectives of the HealthBoard's Strategy 'A Healthier Mid and West Wales'. The post holder will play animportant role in arranging and servicing meetings, ensuring projects andprogrammes run in a timely and co-ordinated manner.

The post holder will be responsible for providing a comprehensive admin and project support function to the Capital Planning Team Project Managers. The role will involve supporting development and delivery of robust project managementarrangements to ensure issues raised in project / programme groups meetings areactioned and / or fed back to the appropriate senior officers supporting the project / programme.

Main duties of the job

The post holder will provide administrative support to the Capital Planning Team, and particularly strategic estates planning work streams, in the implementation of a large portfolio of capital projects to meet the aims and objectives of the Health Board's Strategy 'A Healthier Mid and West Wales - Our Future Generations Living Well'.

This will include working closely with in-house teams as well as liaison with external contractors and key stakeholders with appropriate capital schemes.

Work independently resolving day to day queries and enquiries within project guidelines and timescales.

Provide support to planning, capital schemes and other capital project related groups, to include arranging in person and virtual meetings, preparing agendas and papers, photocopying, taking minutes and ensuring that actions from meetings are carried out within project timelines.

Assist the Strategic Capital Planning Team in preparing and adapting project plans and reports.

Arrange meetings with internal colleagues and external partners of projects.

Excellent organisational skills, experience in committee work and knowledge of Word, Excel, Outlook and Teams applications are essential.

About us

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:o Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;o Seven community hospitals: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;o 48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;o Numerous locations providing mental health and learning disabilities services;o Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

Job description

Job responsibilities

Interviews will be held in person at St. Davids Park, Carmarthen and the successfulcandidate will be expected to work from the Carmarthen office for a number of dayseach week.

If you would like to discuss this position further, please

You will be able to find a full job description and person specification attached within the supporting documents.

Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Interviews will be held on 9/09/24

Person Specification

Qualifications and knowledge

Essential

Educated to NVQ level 4, diploma or equivalent. Demonstration of CPD in relevant area Understanding of project management processes A willingness to undertaken training as appropriate to the role A willingness to contribute to the training requirements of others A commitment to personal professional development

Desirable

Project management qualification Commitment to and evidence of ongoing personal training and development in a related area

Experience

Essential

Experience of working in partnership with a range of organisations Experience of working to targets and outcomes Experience of Committee work and minute writing

Desirable

Experience of working within the public, voluntary or social care sector Awareness of financial and budgetary controls Experience of creating presentations and giving briefings