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Head of Chief Executive and Chair’s Office

2 months ago

Ayr, United Kingdom NHS Ayrshire & Arran Full time

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland. 

Our purpose: 

Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran.

Our values:

To find out more about NHS Ayrshire and Arran please click here - 

Positions:

An exciting opportunity has arisen within the Chief Executive and Chair’s office for a highly motivated individual to join our team as Head of Office. You will be based in Eglinton House, Ailsa Hospital. 

Hours:

37  Hours per Week 

Fixed Term/Secondment:

Please note this job is a fixed term for 10 Months

What you will do:

You will have day to day operational management responsibility for the provision of administrative services to the Chief Executive, Chair, and Employee Director.

You will also directly assist and support the Chief Executive and Chair in the fulfillment of their roles by providing high level business and administrative support as well as office management support, progressing actions on their behalf, efficiently and to a high standard.

You will work in a dynamic and highly professional environment, within a supportive and welcoming team. You will work closely with the Chief Executive, Chair and other members of the Executive Team, as well as senior staff across the organisation, and will have strong links with a range of stakeholders, including Scottish Government colleagues.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Educated to degree level or equivalent experience, you will demonstrate excellent communication skills, both written and verbal.

You will be able to deal effectively with a number of simultaneous tasks, often dealing with highly complex and at times contentious matters, and making informed judgements. You will have the ability, commitment and judgment to ensure that deadlines and actions are delivered whilst being frequently interrupted.

Advanced knowledge of Microsoft Office Packages is essential, as is experience of complex diary management and attending meetings for the purpose of minute taking.

You must have project management skills and experience of preparing corporate briefings for the Chief Executive and Chair as required.

For further information on the requirements for the role please click the link below to view the person specification

Driving licence / Car ownership is essential to this role.

Interviews:

Interviews for this post are planned to take place on  Friday 16th August 2024.