Senior Administrator

3 months ago

Maldon, United Kingdom Provide CIC Full time

Job summary

Joining an established administration team, the post holder will provide comprehensive, professional and effective administrative support. The post holder must display a considerable degree of initiative, possess good judgement and maintain a calm, friendly and efficient manner when dealing with staff, service users, colleagues and visitors.

The post holder will be required to work independently using initiative, and applying a high degree of confidentiality to all of their work, whilst ensuring clear communication with all services, teams and colleagues.

Applicants will have previous administrative experience, including excellent typing skills including audio typing and working in a healthcare setting; experience of using IT systems like SystmOne or relevant IT Skillsand be able to work on own their initiative with minimal supervision.

PREVIOUS APPLICANTS NEED NOT APPLY.

Main duties of the job

Providing comprehensive administrative support for clinicians and medical staff eg; Taking minutes of meetings and updating agendas/actions logs eg team meetingsSpecialist knowledge of a clinical service area or range of services supported by the Administration Support Team.Answering queries, progress chasing, task-related problem solving and resolving issues for clinical/medical staff or patients and providing non-clinical advice or information to inputting into clinical and administrative systems and ensuring data quality/ of SystmOne.Producing standard reports from databasesAudio Typing

About us

Provide is a Community Interest Company (social enterprise). We deliver a broad range of health and social care services in the community, and are committed to making sure that they are safe, responsive and of high quality. Provide is owned by its employees and has primarily social objectives. Any profits we make are reinvested into the local community or back into delivering services.

We work from a variety of community settings, such as community hospitals, community clinics, schools, nursing homes and primary care settings, as well as within people's homes to provide more than 40 services to children, families and adults across Essex, Dorset, East Anglia and the North of England.

A highly respected, award winning health and social care provider. We expect our staff to demonstrate and uphold our values at all times:

Vision: Transforming Lives

Values: Care, Innovation and Compassion

Mission: An ambitious, employee owned social enterprise, growing in size and influence. We transform lives by treating, caring and educating people.

Provide is an equal opportunity employer committed to building a team that represents a variety of backgrounds, perspectives and skills, proud to have LGBT+, Ethnic Minority and Men's Networks.

We welcome applicants from underrepresented groups. If you have the skills and experience for the job, please apply regardless of your background.

Job description

Job responsibilities

Providing comprehensive administrative support for clinicians and medical staff.Generic office based duties eg post in/out, photocopying, scanning.Specialist knowledge of a clinical service area or range of services supported by the Administration Support Team.Answering queries, progress chasing, task-related problem solving and resolving issues for clinical/medical staff or patients and providing non-clinical advice or information to others.

Producing clinical letters/reports for patients and inputting into clinical and administrative systems and ensuring data quality/accuracy.SystmOne, Microsoft office.Producing standard reports from databasesResponsible for following standard processes/procedures and contributes to service development through making suggestions at team meetings etc.Responsible for ensuring sufficient levels of stationery and stock available within clinical areas and reporting to Team Leader.Establishing effective relationships with external contacts and partnership agencies and ensuring Provide is represented as an outstanding organisation.Providing cover for others within the Administration Support Team, including ad hoc requests to cover reception desks. Audio typingAny other tasks as required that are commensurate with the role as delegated by Team Leader.

Person Specification

Work Related

Essential

3 years administrative experience

Desirable

2 years administrative experience NHS admin experience

Qualifications

Essential

NVQ or equivalent Admin experience

Desirable

Training in Microsoft office to intermediate level

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