Project Support Officer
4 weeks ago
Job overview
This post is fixed term/ secondment for 9 months due to providing backfill for a secondment role.
Please note that we will only accept applications from staff currently employed by Swansea Bay University Health Board.
An exciting opportunity has arisen to join the Corporate Strategy Directorate based in Headquarters.
This role is a key supporting role for Strategy, and the Commissioning department. You will join a small but impactful team of Project Support Officers supporting the Deputy Director of Strategy and the Assistant Director of Strategy.
The post holder will support the smooth running of the Team and manage the heavy workload a busy office demands.
Working within the Health Board’s Strategy Team, this is an ideal role for someone who wants to lend their existing skills and abilities to a role within a multi-skilled and professional team.
The successful candidate will have excellent communication and interpersonal skills, and work to tight deadlines, providing exemplary
administrative and organisation skills.
Main duties of the job
A multi-skilled and faceted role; facilitating and supporting meetings across the Strategy Directorate, preparing all relevant documentation and information including accurate and well-presented correspondence, reports, minutes and other materials.
The post requires the maintenance of diaries for the Deputy Director and Assistant Director of Strategy as well as organising of internal, multi-directorate, multi-partnership meetings, booking of venues and catering arrangements when required.
The role will also provide project support to the Commissioning department through servicing meetings and maintaining/ updating action logs/plans.
The role is required to order, receipt and maintain adequate equipment and supplies within the department, opening incoming emails and maintaining a comprehensive filing system.
This role will also require interface with various IT programs and internal systems and be responsible for updating databases, excel or equivalent systems and assist in the collation and analysis of information as directed.
Working using their own initiative taking responsibility for the quality of their work and the service they provide, the post holder will work to clearly defined occupational policies, referring core complex issues to the Strategic Lead.
To undertake general office duties as and when required, which includes photocopying, dealing with telephone enquiries and providing secretarial cover to the Director’s office as and when required.
Working for our organisation
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
Detailed job description and main responsibilities
Person specification
Qualifications
Essential criteria
Business Administration NVQ Level 4/Diploma or equivalent Evidence of ongoing professional development
Desirable criteria
ECDL or equivalent experience/Qualifications RSA II or equivalent demonstrable experience
Knowledge
Essential criteria
Working knowledge of filing/data systems including record management Knowledge of Health and public sector roles
Desirable criteria
Good Knowledge of project management principles & process
Experience
Essential criteria
Experience in ability to manage multiple diaries Experience of using IT packages including MS office, powerpoint, Excel Demonstrable experience in administrative role Experience of dealing with data, appropriate maintenance & storage of records Experience of arranging meetings/ workshops/eventsSwansea Bay University Health Board is committed to supporting its staff and processes to fully embrace the need for bilingualism thereby enhancing service users experience. In our commitment to increase the number of staff able to communicate in Welsh with patients and professionals, we would particularly welcome applications from Welsh speakers.
Equality remains at the centre of the Health Boards policy-making, service delivery and employment practices. We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, gender, sexual orientation, gender identity/reassignment, race, religion, disability, pregnancy and maternity and marriage and civil partnership.
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable
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