Committee and Governance Officer

3 weeks ago

Preston, United Kingdom NHS Lancashire and South Cumbria Integrated Care Board (125) Full time

Job summary

The Committee and Governance Officer will provide a comprehensive business administration support to the ICB's corporate governance function. This will include the provision of a high level administrative support to the ICB board and its committees, attending specific meetings within the Lancashire and South Cumbria geography. The role will oversee the maintenance of the ICBs corporate registers of interests to ensure continued organisational compliance with associated policies and procedures in accordance with NHS legislation.

This vacancy is for Internal ICB staff only

Main duties of the job

The core duties of this post will be to support the Board Secretary to ensure that an effective secretariat is in place to service the Board and committees of the ICB, whilst contributing to the development of the ICB governance arrangements in light of national good practice guidance.

About us

The Lancashire and South Cumbria Integrated Care Board(ICB) was formally established as a new statutory body on 1 July 2022, replacing the eight clinical commissioning groups across Lancashire and South Cumbria.

Our role is to join up health and care services, improve people's health and wellbeing, and to make sure everyone has the same access to services and gets a positive experience from treatment. We also oversee how money and resource is utilised to ensure that funding is spent to ensure health services are effective, consistent and of high standard.

Lancashire and South Cumbria ICB is a highly complex organisation serving a population ofover million people.

Job description

Job responsibilities

The role will be varied and will adapt over time as the ICB develops. However, the postholder is expected to fulfil the following key functions:

Support the Board Secretary/Governance Manager to ensure that an effective secretariat is in place to service the meetings of the integrated care board and its committees. Provide a high level of business administration to enable the board and its committees to operate as required within their terms of reference. Attend and minute specified meetings and accurately and appropriately record discussions and decisions taken; be responsible for the transportation and maintenance of equipment as required for board and committee meetings. Follow up meetings with action sheets and timely production of minutes for agreement with the relevant committee chair. Monitor action against agreed points and work closely with the Business Managers to the executives to ensure these are scheduled for matters arising or the forward plan as appropriate. Work closely with the Board Secretary/Governance Manager to contribute to the development of the board and committee governance arrangements in light of national good practice guidance. Ensure venues, equipment and refreshments are booked in advance for board meetings. Contribute to the development and implementation a forward annual plan of ICB business to ensure such business is appropriately dealt with within the annual corporate business cycle. Support the Board Secretary/Governance Manager in the coordination, planning and preparation of the board (including development sessions) and its committees agendas, reports and supporting papers and minutes, to optimise the use of time at meetings. Collate papers as necessary and identifying key actions in relation to the board and its committees. Working closely with the communication teams and the Board Secretary/Governance manager, ensure that all information on the ICBs corporate web pages in respect of the board and its committees papers (where relevant) and related statutory documentation is accessible, accurate and up-to-date. Ensure the minutes of the board and its committees are properly recorded, prepared for review and that the essence of discussions and decisions are captured succinctly and in accordance with best practice Support in the annual review of the effectiveness of the board and its committees so that they remain effective and appropriately constituted and their membership is refreshed as required; making recommendations for improvement to the ICBs Board Secretary /Governance Manager. Developing, implement and ensure effective systems and processes for ensuring the establishment, maintenance and publication of the ICBs registers; this would include, but not limited to: Policies and procedures Registers of interests including gifts and hospitality Organisations eligible to jointly nominate Partner Members Contribute to written reports for the ICBs Audit Committee on the ICBs compliance against the associated policies/procedures for managing conflicts of interests. Ensure all registers are accurate, professionally presented and available for public inspection including via the website. Advise on the corporate governance function, informing the ICBs Board Secretary/Governance Manager of any changes required to support the successful delivery of key objectives. Person Specification

Experience

Essential

Manage own workload and problem-solving queries using own initiative with outstanding time management and organisational skills Manage competing priorities at the highest level and the ability to work under pressure Experience of dealing with highly confidential information

Desirable

Demonstrable experience in a similar role including taking minutes at board and committee level

Qualifications

Essential

Educated to degree level in relevant subject or equivalent level qualification or significant experience of working in a similar level in specialist area oEvidence of continued professional development

Skills

Essential

Excellent working knowledge of all Microsoft Office packages Can demonstrate insight into the codes of governance applicable to ICBs and the NHS more generally Can demonstrate insight into the key legislation, policy and regulations applicable to ICBs and the NHS more generally

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