Senior Executive Assistant

2 months ago

York, United Kingdom Future Group Full time

About us

We’re building the agency group of the future. At Future Group, we’re experts in everything we do, from presentation design to social media management, customer acquisition, web design and beyond. We’re dedicated to strengthening, empowering and supercharging brands.

 

About the job

We’re looking for a Senior Executive Assistant to provide high-level support to our CEO. You will play a crucial role in enhancing the productivity and effectiveness of the CEO and help streamline operations, manage key relationships and ensure the CEO’s time is focused on the most strategic task.

 

What you will do 

 

Strategic Planning and Execution

  • Assist the CEO in implementing the company’s strategic initiatives
  • Coordinate cross-departmental projects to ensure alignment with the overall business strategy
  • Monitor progress on key initiatives and provide regular updates to the leadership team

Leadership Support

  • Manage the CEO's priorities by organising meetings, agendas, and follow-ups
  • Provide CEO with augmented information ahead of meetings
  • Represent the CEO in meetings, when necessary, to convey decisions and policies
  • Manage the CEO’s schedule, travel arrangements and expenses
  • Coordinate weekly meetings with line managers to collate departmental overviews

 

Communication and Coordination

  • Facilitate communication between the CEO and other executives, employees, and external stakeholders
  • Observe, monitor and gather information. Be attuned to internal operations, employee sentiment and external marketing conditions 
  • Draft, edit, and manage communications on behalf of the CEO including emails, reports, and presentations
  • Ensure effective communication flow across the organisation, breaking down silos between departments
  • Liase with CEO direct reports 
  • Assist with talent acquisition and performance management 

 

 

About you

  • Strong leadership, management and interpersonal skills
  • Excellent written and verbal communication skills
  • Strategic planning and problem solving skills
  • Ability to work under pressure and prioritise important tasks
  • Ability to analyse and compile a large amount of data and come up with conclusive results
  • Ability to motivate, coordinate and ensure proper time management among reports
  • Over 3 years of experience in an executive or business management role and a track record of department and team management
  • Experience performing tasks such as planning and leading strategic activities
  • Budget preparation/budget management
  • Data analysis and project coordination

 

Our Culture 

We believe in creating a supportive work environment through humanity, flexibility, safety, transparency and progressiveness. When hiring, we look for a culture add rather than a culture fit.

Because a lot of our team work remotely, it is important that we create an environment where colleagues feel included and connected as humans. We have made communication, interaction and inclusion key to our culture.

 

Diversity, equity, inclusion and belonging at Future Group

Future Group promotes open-mindedness, inclusion, diversity and kindness among our workforce. 

 

Our Values 

Candid but respectful

Fast but thoughtful

Curious and creative

Generous but commercial

Bold but humble

 

Benefits and Perks

We are conscious of how our work and decisions impact others. We structure our organisation with consideration for the wellbeing and happiness of our colleagues. We believe in a working environment that enables people to live a meaningful and fulfilled life. 

Future Group’s way of working is designed proactively to prevent burnout and an ‘always on’ culture. Therefore, we offer –

  • Flexible working
  • 4 day working week
  • 34 hour working week
  • Your birthday day off
  • Christmas off 
  • 24/7 Mental health support
  • Private healthcare

 

(other benefits include – eyecare vouchers, cyclescheme, Perkbox)

 

Our interview process 

  • Your first conversation with Future Group will be a screening call, where you can ask questions to ensure the role is what you are seeking, and for Future Group to discover if you are the right fit for the role 
  • Your second conversation will be with the hiring manager for the role. Here both parties will have the opportunity to have more in-depth discussions around the role, experience, alignment, expectations and look at job-specific scenarios
  • Your third conversation could be an opportunity to meet the team members you will be working with on a daily basis. Here you will be able to ask questions about team processes, workflow, and the employee experience at Future Group
  • We aim to make a job offer within 2 weeks of our final call and offer a flexible start date 

 

 

Are you ready to supercharge your career? 

 

 

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