Executive Assistant

3 weeks ago

York, York City, United Kingdom Pavers Shoes Full time

Pavers Shoes, a family-owned footwear retail business, is seeking an experienced and dedicated Executive Assistant to support our Group Managing Director at our Head Office in York.

The ideal candidate will be a warm, outgoing individual with high emotional intelligence who naturally builds close relationships with others. They will need to be highly organized and skilled at taking actions in fast-paced meetings, ensuring pre-work is completed, and subsequent actions are progressed. Experience using automated tools to facilitate this would be a plus.

The Executive Assistant will be responsible for coordinating and supporting the delivery of the company strategy on a quarterly basis, overseeing data collation, querying incomplete submissions, and ensuring sensible prioritization in line with the goals of the senior leadership team.

Key responsibilities include:

  • Managing the central calendar used to coordinate the senior leadership team and highlighting high-priority upcoming tasks/events
  • Supporting and arranging quarterly strategic off-site meetings
  • Providing a friendly interface to colleagues throughout the business
  • Coordinating and preparing relevant materials for key meetings, including agendas, pre-reading, and updating actions
  • Acting to support aims and objectives, proactively anticipating issues and acting on behalf of the MD
  • Supporting the MD in personal tasks, including booking travel, tickets, entertainment, and personal hobbies
  • Highlighting issues that need immediate attention, responding to requests, consulting, and advising as well as delegating as appropriate
  • Working collaboratively, compassionately, and empathetically to establish and maintain good working relationships with the senior leadership team and across the wider business
  • Supporting senior-level meetings as required, occasionally attending meetings and acting on behalf of the MD
  • Supporting other members of senior management with diary management
  • Acting as a primary point of contact
  • Full responsibility of diary and travel management to make the most efficient use of the MD's time

Requirements for the Executive Assistant include:

  • Previous Personal or Executive Assistant experience required at board or director level
  • Very high levels of organization, speed of execution, disciplined prioritization, and excellent IT skills
  • Ability to work to very tight deadlines and manage conflicting demands, while maintaining a positive and friendly outlook
  • Willingness and eagerness to undertake any task – however big or small, and confidence to deliver
  • Able to demonstrate resilience, patience, professionalism, and pragmatism
  • Be cost-conscious and never spend money unnecessarily
  • Good working knowledge of hospitality options in York and London
  • A professional, humble, and trustworthy individual who can work with and manage confidential information discretely and maintain confidentiality in all scenarios

Pavers Shoes offers a competitive salary, discretionary annual bonus, generous staff discount, free onsite parking, holiday entitlement, company contribution pension, free access to RetailHUB, and access to Pavers Foundation.

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