Current jobs related to Administrative Assistant - Irvine - NHS Ayrshire & Arran

  • Business Administration Assistant

    2 weeks ago

    Irvine, North Ayrshire, United Kingdom Glennon Brothers Careers Full time

    We are seeking a highly organized and detail-oriented Accounts Assistant to join our Finance team at Glennon Brothers Careers. As a key member of our team, you will be responsible for overseeing the smooth operation of our purchase ledger and payments process, handling sales ledger invoices with job costing, managing construction contract applications for...

  • Administration Assistant

    1 month ago

    Irvine, North Ayrshire, United Kingdom North Ayrshire Council Full time

    Job SummaryTemporary for 12 months Interview date: 9th September 2024 We may conduct our interviews in person or using Microsoft Teams for video calling. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually. We are a disability...

  • Administrative Assistant

    4 months ago

    Irvine, United Kingdom JBM Full time

    JBM is delighted to be recruiting for our dynamic administration team based in our busy Irvine office. - Reception duties - Updating spreadsheet and work-drive information - Communicating with internal and external stakeholders - Filing, photocopying and scanning documentation - Updating the bespoke software of awarding and funding bodies - General...

  • Administrative Assistant

    4 months ago

    Irvine, United Kingdom NHS Scotland Full time

    As a member of the Pan Ayrshire Child Health Administration Team working within NHS Ayrshire & Arran, you will be committed to providing a good standard of administration duties whilst supporting the School Immunisation Team. You will be based at North Ayrshire Health and Social Care Partnership, Cunninghame House, Irvine, however you will spend majority of...

  • Operations Administrative Assistant

    3 months ago

    Irvine, United Kingdom TES-AMM Full time

    **Are you a self-motivated individual with an excellent eye for detail?** Our Irvine site in Scotland (KA11 4AU) is looking for an Admin Assistant to join their team on a full time, permanent basis. In this role you will support our Operations team to provide administrative support to ensure that our operational systems are maintained, and customer...

  • Financial Administrator

    1 week ago

    Irvine, North Ayrshire, United Kingdom Rise Technical Recruitment Limited Full time

    Job Summary:Rise Technical Recruitment Limited is seeking an experienced Accounts Assistant to join our team. As a key member of our finance department, you will be responsible for overseeing the payment process and administration around purchase ledger.Key Responsibilities:Ensure the smooth operation of purchase ledgerOversee the payment processProvide...

  • Financial Administrator

    2 weeks ago

    Irvine, North Ayrshire, United Kingdom Rise Technical Recruitment Limited Full time

    Job Summary:Rise Technical Recruitment Limited is seeking an experienced Accounts Assistant to join our team. As a key member of our finance department, you will be responsible for overseeing the payment process and administration around purchase ledger.Key Responsibilities:Ensure the smooth operation of purchase ledgerOversee the payment processProvide...

  • Administration Assistant

    1 month ago

    Irvine, United Kingdom North Ayrshire Council Full time

    Job SummaryTemporary for 12 months Interview date: 9th September 2024 We may conduct our interviews in person or using Microsoft Teams for video calling. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually. We are a disability...

  • Sales Administrator

    4 months ago

    Irvine, United Kingdom FINTEC recruit Full time

    FINTEC recruit is seeking a **Sales Administrator** for our client based in Irvine. This is a permanent full time position working Monday to Friday, salary up to £30,000 depending on experience. This role is supporting a busy sales time ensuring all sales related activity is recorded and process completed. Training given on internal sales...

  • Office Administrator

    3 months ago

    Irvine, United Kingdom Lowmac Alloys Ltd Full time

    Lowmac Alloys Limited is an established business with over 40 years’ experience in waste management services including trade waste, skip hire, hazardous waste, secure shredding, scrap metal and plant hire. We are excited to bring a full-time permanent Office Administrator to join our small but busy finance team based at our Irvine site within North...

  • Warehouse Administrator

    3 months ago

    Irvine, United Kingdom Staffed Full time

    **Exciting Opportunity as a Warehouse Administrator in Irvine!** Join our client, a leading Specialised Industrial Service Provider, as a Warehouse Administrator based in Irvine. In this pivotal role, you'll be the driving force behind effective stock ordering and maintenance break planning, utilising both client systems and EoS. As the initial and key...

  • Office Administrator

    4 months ago

    Irvine, United Kingdom Cogeo Planning & Environmental Services Ltd Full time

    **The opportunity** Good administration is key to running a successful business. The Office Administrator will support the Operations Manager in coordination and administration of all Cogeo’s Client Management Systems and support the team of Directors, Consultants and Technicians in performing their duties. We are looking for a person who thrives on...

  • Maintenance Coordinator Administrator

    3 months ago

    Irvine, United Kingdom Multi Trades Recruitment Limited Full time

    **Job Title**: Maintenance Coordinator Administrator **Location**: Irvine **About The Job**: - 8 am - 4 pm - Mon to Fri - £14 p/h - Weekly pay - 2 months work - possibly extended **Position Summary**: As a Maintenance Coordinator Administrator, you will be responsible for supporting the maintenance coordination team and ensuring the smooth operation of...

  • Warehouse Administrator

    3 months ago

    Irvine, United Kingdom Staffed Ltd Full time

    Full time - daytime hours - Friendly team - Temp to perm **Exciting Opportunity as a Warehouse Administrator in Irvine!** Join our client, a leading Specialised Industrial Service Provider, as a Warehouse Administrator based in Irvine. In this pivotal role, you'll be the driving force behind effective stock ordering and maintenance break planning,...

  • Directorate Support Officer

    2 weeks ago

    Irvine, North Ayrshire, United Kingdom North Ayrshire Council Full time

    Job SummaryWe may conduct our interviews in person or using Microsoft Teams for video calling. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually.We are a disability confident leader and we support reasonable adjustments throughout...

  • Administrative Support Officer

    1 week ago

    Irvine, North Ayrshire, United Kingdom North Ayrshire Council Full time

    Job SummaryWe may conduct our interviews in person or using video conferencing software for remote interviews. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually.About the RoleAs a key member of the Education Directorate team, you...

  • Administrative Support Officer

    1 week ago

    Irvine, North Ayrshire, United Kingdom North Ayrshire Council Full time

    Job SummaryWe may conduct our interviews in person or using video conferencing software for remote interviews. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually.About the RoleAs a key member of the Education Directorate team, you...

  • Administration Assistant

    3 months ago

    Irvine, United Kingdom NHS Scotland Full time

    A vacancy has arisen within Cervical Screening Call/Recall Office for an admin assistant. This is a busy office whereby all Ayrshire GP’s/Practice nurses/Obs & Gyn and all smear takers contact for up to date information, password reset and Scottish Cervical Call/Recall System (SCCRS) log on details. Contact with National Services/ Laboratory and Public...

  • Business Administration Apprentice

    3 months ago

    Irvine, United Kingdom EDA Apprenticeship plus Full time

    **Business Admin Level SVQ Level 5 Apprenticeship** **Location: Irvine KA12** **Hours**:8:00am to 5:00pm Monday to Friday We are looking for a highly motivated apprentice to join our busy branch. After full training your role will include: - Liaising with customers and suppliers - Chasing Debit notes - Assisting with the finance team in their daily task...

  • Directorate Support Officer

    2 weeks ago

    Irvine, North Ayrshire, United Kingdom North Ayrshire Council Full time

    Job SummaryWe may conduct our interviews in person or using Microsoft Teams for video calling. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually.We are a disability confident leader and we support reasonable adjustments throughout...

Administrative Assistant

4 months ago

Irvine, United Kingdom NHS Ayrshire & Arran Full time

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who we are:

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website -

Position:

An opportunity has arisen for a permanent Administrative Assistant based at Cunninghame House, Irvine.

What you will do:

As a member of the Ayrshire & Arran Early Years Children & Families Community Administration Team working within NHS Ayrshire & Arran, you will be committed to providing a good standard of administration duties and a high level of data input.

You will support, maintain and provide administrative input into the provision and ongoing implementation through the monitoring and implementation of live complex national NHS Scotland Community & Preventative Care Information Systems i.e. Child Health Surveillance Programme Pre-School and School (CHSP-P & CHSP-S), Scottish Immunisation Recall System (SIRS):

You will facilitate and maintain the national immunisation call/recall process including generation and processing of immunisation schedules and invitations. Liaison with clinicians and parents/carers on routine and non-routine activities which involves problem solving and manual intervention of the automated non flexible live systems.

You will process all national paperwork including developmental review forms in a timely manner, providing regular data quality checks prior to processing. You will also support the introduction and implementation of all new vaccination and screening programmes as per local and national directives.

For further information on the role please click the link below to view the job description

Knowledge, training and/or experience required to do the job:

Essentially you will possess excellent interpersonal and communications skills as well as being able to work effectively as part of a team, having the ability to take direction and work on your own initiative.

You will be educated to higher grade or equivalent qualification and/or have equivalent experience. Proven numeracy, excellent keyboard and verbal skills as well as a good knowledge of Microsoft Word and Excel packages are essential together with a working knowledge of the National Child Health Information systems.

For further information on the requirements for the role please click the link below to view the person specification

Hours: 14.9 hours per week (14 hours 54mins) to reflect Reduction in Working Week Agenda for Change) based on a flexible 9.00am – 5.00pm working day. You must be able to work extra hours during the annual Flu immunisation season (approximately August – end November) to undertake tasks associated with the programme (approx.15-20 hours per week).

From 1 April 2024, the working week for NHS Agenda for Change workers in Scotland will be reduced. Full-time hours will reduce from 37.5 to 37 hours (pro rata for part-time staff) without loss of earnings.

NHS Ayrshire and Arran will implement this change but it may not be possible to fully transition from 1 April and there may therefore be some areas of the organisation where implementation may take longer. If the department is currently unable to safely accommodate the reduced hours from 1st April, you may be required to work 37.5 hours per week (pro rata for part-time staff) until the department can meet the requirements without impacting patient safety - you will, of course, be remunerated accordingly. NHS Ayrshire and Arran is committed to full implementation of the 37 hour working week across all areas as soon as it is safe to do so