Accounts Payable Clerk

3 weeks ago

Glasgow, United Kingdom Savills Full time

Role Overview

The primary function of the role is to control the finances of client monies held (on behalf of Investors) in order to manage a property portfolio. The Accounts Payable Clerk has the responsibility for all cash held within their clients portfolio, including rents and any service charge, sinking fund, deposits, VAT etc. The Accounts Payable Clerk is to work within a team and take responsibility (solely or occasionally jointly with another AP) for all client/property portfolio and to manage this accordingly in line with tasks detailed below.  

Key Responsibilities

  • Managing client’s payment runs (across various systems) and ensuring all invoices are paid within a timely manner. 
  • Ensure accurate reconciliation of supplier statements and resolution followed through.
  • Ensure invoices are processed correctly and correct VAT treatment applied.
    Maintain professional working relationships with clients/suppliers and ensure that good client service is delivered.
  • Assist with migration to client systems when required and training carried out.
  • Assist with any invoice adjustments or movements.
  • Provide accurate reports to clients in line with current processes.
  • Liaison with Client Accountant to ensure that cash-flow/funding for each property is adequate.
  • Carry out frequent housekeeping and cleansing of all outstanding invoices/credits.
  • Ensure full understanding of all current, updated and newly created Internal
  • Procedures that relate to the accounts function
  • Provide support with CIS (Construction Industry Scheme and NRL (Non Resident Landlord) VAT.
  • Ad-hoc tasks/projects instructed by Team Leaders and Head of Property Finance UK.
  • Ad-hoc tasks/projects instructed by Management
  • Ad-hoc tasks/projects instructed direct by Client

    Systems in operation, to be used to carry out the role:
  • Microsoft Office- Intermediate or above
  • PM accounts system – currently customised version of MRI, Yardi, MRIx
  • PM Dashboard system (Sharepoint)
  • PM Workflow
  • Proactis (on-line invoice approval system)
  • All client systems required in order to carry out role
  • All banking systems required to carry out role
  • All other Savills internal systems

Key Skills

  • Maintain any qualifications required for your role
  • Maintain membership of any required professional bodies
  • Internal and externa client liaison
  • Ability to make decisions
  • Strong accounting/financial skills
  • Excellent organisation and prioritisation skills
  • Excellent time management skills, with ability to work under pressure
  • Excellent attention to details skills
  • Excellent communicator
  • Strong team player

Team Overview

The Commercial Property Management department manages in excess of 4,500 properties on behalf of clients/landlords, within all sectors. This encompasses an approximate rent roll of £2.6BN and circa 32,000 tenants across the UK.

Regional offices service both local and national clients. For Property Management Finance, the regional teams are currently based in London City, Manchester, Glasgow and Birmingham. The Treasury function (cash/processing transactions) is centralised in the Manchester office.

Find out more about Savills offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.

Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.

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