Assistant Facilities manager

3 months ago

Leeds, United Kingdom Mitie Full time

Join us and help deliver the exceptional, every day.


Contract: Permanent
Type: Full Time
Hours: 40 hours per week
Salary: £32, per annum
Location: Lawnswood High School, Otley Road, Headingley, Leeds, West Yorkshire, England, LS6 2UU

Job Information

To manage and support an individual site or multiple sites in all aspects of the operation of the facility. Ensuring that the contracted services meet all legal, statutory and client specifications and react to any day to day issues that arise in an expedient and professional manner, ensuring that the site operates both efficiently and effectively and maintains full contractual compliance


Main Duties 

· To undertake the role of Assistant Facility Manager for the allocated site(s) and ensure that the site staff are carrying out their duties effectively and efficiently, in accordance to Company Policies and Procedures.

· To act as first point of contact for the School Staff, Subcontractors and MITIE Staff within the site(s).

· To deliver the agreed services within budget and to the standard required.

· To act as the local contact with the Local Authority, School and SPV Manager.

· To take responsibility for the co-ordination of all services, making sure the FM services are meeting the contract requirements. Manage resources to optimise and profit levels and reduce operating costs.

· Liaise and influence SPV and Local Authority both formally and informally, via meetings, correspondence and reports in a professional manner.

· Identify and manage potential risk and opportunities.

· Regularly inspect the plant within the site, develop knowledge of how it works.

· Act as the first point of contact for MITIE's PFI Helpdesk for the site(s), ensuring that items are dealt with within the agreed contracted SLA's.

·  Be aware of and monitor the contract payment mechanism to ensure minimum deductions are incurred for the site(s).

· Oversee the on-site facilities team ensuring they carry out their roles professionally and to the required standard.

· Assist the Facilities Manager in the management of Sub-Contracts ensuring value for money and compliance with contract specifications.

· Manage and monitor site activities in relation to health and safety standards for Contractors in the progress of work ensuring site safety, quality, and environmental responsibilities to the satisfactory completion of all projects to meet agreed deadlines.

· Deliver site reporting requirements, produce accurate and punctual monthly internal and external reports advising on financial and operational status of contract, together with quality, health, safety and human resources issues.

· To be responsible for ensuring that all Facilities Management services on the site meet the quality, health and safety and environmental standards and requirements of MITIE.

· Prepare and develop PPM programme and statutory compliance work. Manage and co-ordinate the activities of specialist subcontractors into the PPM programme.

· Develop policies and procedures with the Local Authority and school for Facilities Management service provision.

· Full compliance with all relevant legislation associated with the FM services. Ensuring contractors submit method statements, risk assessments, COSHH, provide PPE and report all accidents. Full compliance with all H&S legislation for both MITIE and the contractors under your discipline.

· Manage and monitor utilities to minimise consumption and costs.

· Develop, control and manage on site contract records in accordance with MITIE's business management system.

· To undertake any other related duties which are within the job holders capability, according to the needs of the business.

· Must undertake an enhanced disclosure through the Criminal Records Bureau and meet the requirements of MITIE's CRB policy

What we are looking for

A good general education with a relevant qualification aligned to Facilities Management, and a demonstrable record of continuous personal development within the industry. Proven experience of PFI Facilities Management in a complex environment, with demonstrable success in a similar service environment and capable of delivering contractual compliance in line with contract requirements. Proven experience of establishing stakeholder relationships and achieving sustained operational success. Ability to quickly build credible relationships with a management team and clients, and challenge when necessary. Sound relationship, management and interpersonal skills. Communication, influencing and negotiating skills. The ability to work on own initiative and to drive improvement and change as necessary. Performance driven with proven commercial/financial awareness. Problem solving and decision making. Flexible, adaptable and a team player. PC literate with Excel and Word skills.

Mitie is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment. The successful candidate will be subject to an enhanced DBS check and satisfactory references.

If you are working in regulated activity please note that you are subject to the following:

It is a criminal offence for people who are barred from working regulated activity to apply for roles that require them to work unsupervised with that particular group (i.e. vulnerable adults, children or both). This post is exempt from the Rehabilitation of Offenders Act and Mitie is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children or vulnerable adults.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

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