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Office Administrator

2 months ago

Harlow, United Kingdom Scendea Full time
Job Description

The Role

 

Scendea are currently expanding our business support function and are seeking an Office Administrator to join our UK team either full-time or as a job-share, working at our Bishop’s Stortford Office, Mon- Fri normal office hours. This role reports into the Business Support Administrator within the Business Support Team.

The successful candidate will be a highly organised professional, able to multitask and with a strong attention to detail.


Requirements

Main Responsibilities


  • Completing administrative tasks autonomously, including placing orders and bookings, including travel, within budgets, preparing meeting materials, office consumables re-ordering and re-stocking and providing general administrative support to the wider team.

  • Support with daily tasks to ensure the Business Support Team is running effectively and efficiently.

  • Managing reception duties including being a primary point of contact for deliveries and telephone calls into the office.

  • Providing good intra-office communication including sending out internal communications to the wider team.

  • Communicating with our external suppliers, such as cleaners, maintenance, deliveries, etc

  • Completing regular inventory and audit checks, and general administrative office procedures.

  • Updating and maintaining records accurately, sometimes of a confidential nature.

  • Ensuring compliance from colleagues to Company Policies regarding office working, and health and safety.

  • Escalating concerns and issues in a timely manner.

  • Being an Emergency first-aid at work representative and fire warden (training given).

  • Identify and support the development and implementation of Environmental, Social, and Governance (ESG) improvements to the office.

 

Skills and Experience

 

  • A competent level of proficiency with the Microsoft Office suite (Outlook, Excel & Word).

  • Strong interpersonal and professional communication skills (both written and oral).

  • An Adaptable, flexible and enthusiastic team member.

  • Able to multi-task within a fast-paced environment.

  • Be highly proactive and demonstrate initiative.

  • Have a strong sense of integrity and ability to manage sensitive and confidential information with discretion and professionalism.

  • Ability to work both independently and within a close team.

  • Attention to detail, and with a service-oriented attitude.

  • Experience with Client Relationship Management systems, or HR systems would be an advantage.


Benefits

Benefits Package

 

  • Annual salary of £25,000 (pro-rata)

  • Annual Performance Related Bonus

  • 5% Employer Pension Contribution

  • Life Assurance (4x Base Salary)

  • 26 Days Holiday Allowance, (pro-rata) plus additional days to celebrate Birthday and Work Anniversary.

  • Private Health and Dental Care

  • Employee Assistance Programme Access

  • Employee Ownership Trust Inclusion

 

The Company

 

Scendea is an international product development and regulatory consulting group delivering market-leading scientific expertise & regulatory solutions, to advance healthcare innovation worldwide. We are passionate about delivering strategic and operational support to clients, with a strong commitment to problem-solving and redefining customer service. Our goal is to streamline the product development process, reduce time-to-market, and minimise overall development costs.

With a current team of over 50 staff based in the UK, Netherlands, Australia, and the US, Scendea is undergoing a period of significant growth, with the addition of new office locations and service lines to facilitate the delivery of expert and strategic global regulatory consulting services to our rapidly growing client base. We are equally committed to making a positive impact on society by managing our environmental impacts and contributing to a low-carbon economy. Our inclusive work culture values transparency, ethical collaboration with clients, and employee involvement in key decision-making processes, ensuring that our team is respected, supported, and engaged.


As a Scendea Employee

 

Part of what makes Scendea successful is the highly motivated people who work for us and their enthusiasm for what we do and stand for. We recruit individuals whose passion, drive, integrity and customer orientation shines through. You are a motivated individual who can instil trust and confidence in our customer relationships whilst having a natural aptitude for getting the best out of people internally. You will inspire others through your commitment, motivation, expertise, professional manner and always placing the customer at the centre of everything you do.

 

Eligibility & Conditions

 

Applicants must reside and be eligible to work in the UK without the requirement for sponsorship now or in the future. Closing date for applications is 30th Sept 2024 and candidates will be notified by of the outcome of their application no later than 1st Oct 2024.

Requirements
Completing administrative tasks autonomously, including placing orders and bookings, including travel, within budgets, preparing meeting materials, office consumables re-ordering and re-stocking and providing general administrative support to the wider team. Support with daily tasks to ensure the Business Support Team is running effectively and efficiently. Managing reception duties including being a primary point of contact for deliveries and telephone calls into the office. Providing good intra-office communication including sending out internal communications to the wider team. Communicating with our external suppliers, such as cleaners, maintenance, deliveries, etc Completing regular inventory and audit checks, and general administrative office procedures. Updating and maintaining records accurately, sometimes of a confidential nature. Ensuring compliance from colleagues to Company Policies regarding office working, and health and safety. Escalating concerns and issues in a timely manner. Being an Emergency first-aid at work representative and fire warden (training given). Identify and support the development and implementation of Environmental, Social, and Governance (ESG) improvements to the office. A competent level of proficiency with the Microsoft Office suite (Outlook, Excel & Word). Strong interpersonal and professional communication skills (both written and oral). An Adaptable, flexible and enthusiastic team member. Able to multi-task within a fast-paced environment. Be highly proactive and demonstrate initiative. Have a strong sense of integrity and ability to manage sensitive and confidential information with discretion and professionalism. Ability to work both independently and within a close team. Attention to detail, and with a service-oriented attitude. Experience with Client Relationship Management systems, or HR systems would be an advantage.