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Office Manager PA

3 months ago

Croydon, United Kingdom GHA Recruitment Ltd Full time

OFFICEMANAGER /PA

Ourclient is a specialist for intelligent drive technology andsystems. Their customers are in diverse industries such as oil andgas energy mining ship technology rail and commercial vehicles.They are looking to employ on a fulltimepermanent basis an experienced OfficeManager / PA. This role will be based in the Companypremises inCroydon..

Drugand Alcohol related medical for all New Employees upon starting.

OfficeManager / PA TheOffer

30k to 43k depending onexperience

Hours areMonThurs 08:30 to 16:30 and Fri 08:30 to 15:30 a 36.5hourweek

20days annual leave BankHolidays

Annual Bonus Prorata on year ofjoining

Pension (3%Employee & 6%Employer)

Life Assurance 3xsalary

Private Health&Dental

Cycle to workscheme

OfficeManager / PA TheRole

PA

Arrange meetingsinternally and externally travel and accommodation and generaladministration duties for the MD and other members of the seniorteam.

Carry outconfidential tasks / personal administration for the MD and othermembers of the senior team.

Work closelywith the MD and senior team on all areas of thebusiness.

Takeresponsibility for the diaries of the senior team and booking ofcompany/departmental/ executive and clientmeetings.

Compile meetingpacks and take notes ensure actions are completed for all seniormeetings.

Assistance withmonthly expense forms / centrally diarisingleave

Liaise withother Voith companies and other visitors to VTGB toarrange:

Meetinginformation / agendas anddinners

Liaise withManagers on guest lists and invitations for companyevents.

Control bookingsfor meeting rooms teas coffees and lunches formeetings.

Manage receptionhelp with any queries on telephones travel andaccommodation.

OfficeManager

Manage alloffice contracts toinclude:

oMobile phonesandLandlines

oCleaners /Window Cleaners / Gardeners / Office Plants / Shredders /

oCoffee / Vendingmachines / Water boilers / WaterMachines

oPremier Inn

oAirPlus creditcards

oNeopost

Always bevigilant with regards to cost savings on all contracts every time acontract is up for renewal and in all areas of thebusiness.

Ensure constantsupply of tea coffee sugar water and other meeting sustenance areavailable.

Renewinglicences CLA PRS TV and ICO for the premises

Ordering officesupplies to include any equipment furniture or sustenance eitherfrom local suppliers or Voith approved suppliers in Germany.

FunctionsArrange any functions as management seefit.

Submittingexpenses and signing off invoices.

Goto person in absence of ITAdministrator

Workflows

Develop / amendall office / facility policies and procedures asrequired.

Legal Agreementsinternal and external ensure these are scanned and filed correctlyin thesafe

Keep the safefiling up to date andordered.

WebsiteMaintenance and update as and whenneeded

Projects as theyarise / Arrange in house trainingcourses.

OfficeManager / PA ThePerson

Proven trackrecord as an Office Manager and PersonalAssistant

Exceptionalplanning and organisationalskills

Able to work ontheir owninitiative

Must be advancedin Microsoft Word andOutlook

Knowledge ofPowerPoint and Web sitesuseful.

Excellentcommunication skills and has the ability to relate to people ondifferent levels within anorganisation.

Ifthis role sounds like you please follow the prompts to apply orcontact Gary at GHA Recruitmenton.