Executive Assistant

3 days ago

Croydon, United Kingdom The Maine Group Full time

Executive Assistant
Permanent
£50,000 - £55,000

Croydon: - Hybrid working; 3/4 days office based - 1 / 2 days home based

The role of Executive Assistant will be key to supporting the CEO and working as a true business support EA in all areas of operations. We are looking for an EA to offer 1 to 1 support to the CEO and work on wider operational duties and projects, so the role requires someone who loves variety and getting stuck in and supporting needs outside of a traditional PA role. As Executive Assistant you must be experienced in managing a wide range of administrative duties and executive support-related tasks, as well as be able to work independently and on your own initiative.

You will need to be organised, flexible, able to prioritise effectively, enjoy the administrative challenges of supporting an office of diverse people, both in the UK and abroad. In addition to this you will require a general understanding of HR as you will be responsible for managing the HR function for the UK office.

Key duties:
- EA to Director; Diary management and act as a gatekeeper
- Arrange in person and online meetings as requested
- Arrange timing of Governance meetings and distribute papers and record minutes of Governance meetings
- Prepare reports, meeting papers and presentations
- Schedule meetings and appointments
- Building and office facilities and line management of office coordinator
- Organise company/team social events
- Responsible for basic company HR function (external consultant used for more specialist work)
- Take on research / project work
- Assist with recruitment
- Sign off contracts of employment
- Manage on-boarding compliance

Experience required:

- Solid experience of working as a PA / EA to C-suite / Senior Director level
- High level of proficiency in Google Suite
- Experience of working in HR, dealing with sensitive and confidential matters
- Excellent oganisational skills and ability to manage multiple conflicting deadlines with a calm and professional approach
- Solution focused
- First class communication skills; both verbal and written
- Positive approach and good at building solid working relationships both internally and externally

**Job Types**: Full-time, Permanent

**Salary**: £50,000.00-£55,000.00 per year

**Benefits**:

- Company pension
- Employee discount
- Free parking
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private dental insurance
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- EA / PA: 5 years (required)

Ability to Commute:

- Croydon, Greater London (required)

Work Location: In person

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