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HR Manager
3 months ago
Job summary
Consolidatingand implementing the HR function for an organisation with a growing team and asupportive learning culture. The HR Manager will need to be a hands-onall-rounder, who relishes the variety of getting involved in everything fromemployee relations, appraisals, recruitment and training, contracts to alsosome office management responsibilities.Trust Primary Care Ltd (TPC) employs around 80 staff, comprising a largePharmacy team, Nurses on a Vocational Training Scheme, and a core team to runa locum staff bank service, the day to day business of TPC asa whole and the West Yorkshire Primary Care Workforce and Training Hub. Therole will be supported by some HR administration time, but the role may be veryoperational at times, as needed. As part of your role, you will also besupporting the development and growth of the HR administrator.
TPCis a membership organisation of 16 shareholding GP Practices in the Bradfordarea. As part of our ongoing support to members, we are looking to develop an HRservice for members to access if they wish. You will work with the practicemanagers of these practices to develop this service and be embedded as the HRmanager for their teams (initially for one practice only, with a team of 50).As this service grows, you will also make recommendations for additionalsupport required, for instance increased administration time. Travel betweenteams and practices will be needed and a full driving license and own transportare essential.
Main duties of the job
To contribute to the maintenance and development of an HR andER function that is aligned to the service delivery objectives and standardsrequired by the organisation.
Facilitate the provision of workforce information to enablethe development of workforce plans.
Review, maintain and implement a full suite of HR and Employment policies for the organisation and ensurethey are current and conform to current legislation and HR best practice.
Contribute to the formulation of all policies and trainingthat impact across the organisation.
Develop and maintain appropriate recording systems associatedwith all HR process and policies, including an Employee Relations tracker/caselog.
Please note: We haverecently acquired TeamNet software to assist with maintenance and complianceof HR records.
About us
Trust Primary Care Ltd (TPC) is a member organisation of 16 GP practices across Bradford. We have built a large internal team to work across practices, offering services such as Pharmacy & Anticoagulation and a Lung Health Checks screening programme. We also hold a contract from NHS England to run a Primary Care Workforce & Training Hub across West Yorkshire, committed to the development of a thriving, multidisciplinary primary care workforce. We also hold contracts for Dermatology and Minor Surgery, delivered by our specialist member practices across Bradford.
Job description
Job responsibilities
Responsibilities:
General
To contribute to the maintenance and development of an HR andER function that is aligned to the service delivery objectives and standardsrequired by the organisation.
Facilitate the provision of workforce information to enablethe development of workforce plans.
Review, maintain and implement a full suite of HR and Employment policies for the organisation and ensurethey are current and conform to current legislation and HR best practice.
Contribute to the formulation of all policies and trainingthat impact across the organisation.
Develop and maintain appropriate recording systems associatedwith all HR process and policies, including an Employee Relations tracker/caselog.
Please note: We haverecently acquired TeamNet software to assist with maintenance and complianceof HR records.
Recruitment
Provide a recruitment managementand administration service which includes:
oproducing and updating recruitmentliterature
oplacing and managing advertisements
opreparing information for shortlisting and interviews
oholding interviews, with relevantteam manager support
oproducing offer letters, JobDescriptions and Contracts of Employment reviewing the latest required Terms& Conditions.
Induction
Review, maintain and update as appropriate new staffInduction Booklets and Induction process.
Review, maintain and update as appropriate the MandatoryTraining required as an organisation which reflects NHS General Practicepolicy.
Review, maintain and update as appropriate the StaffHandbook.
Carry out new staff Inductions, including Mandatory Training.
Co-ordinate all Smartcard and SystmOne staff log-ins andrenewals.
Arrange for new staff Network Accounts.
Ongoing HR Service Delivery
Manage disciplinary, grievance and respect at workinvestigations, and participate in formal hearings and appeals as required.
Manage robust Probationary Period reviews to ensure staff aresupported into their permanent role, or appropriate remedial action is taken.
Schedule and carry out staff Personal Development Interviews,with relevant team manager support, and New Employee Reviews and maintainrecords associated with these.
Maintain policies and forms to record registrations etc ofclinical staff in direct employment and on locum staff banks, where applicable.
Produce Amendments to Contracts of Employment as required.
Maintain and update all HR staff records/database.
Undertake Exit Interviews with staff leaving theorganisation.
Provide advice and procedures to improve the capability andconduct of the workforce.
Improve the health and wellbeing of staff by managingsickness absence in line with policy by:-
oCoordinating timely and appropriate workforce information tomanagers on attendance
oMaintaining accurate and up to date absence monitoring andmanagement information to support managers in optimising attendance
oProviding advice on short term and long term sicknessmanagement issues and taking action where needed
oManaging the sickness review meetings and capabilityhearings
oManaging ill health retirement/medical terminations asappropriate
oSupporting managers and staff on the consultation processfor the management of change
oProviding support by producing documentation, runningconsultation meetings and one to one meetings as required
oIdentifying staff requiring redeployment, and liaise withthe relevant managers to ensure access to suitable alternative employment andservice continuity
Implement & monitor compliance in relation to dataprotection, equality and diversity and other HR related legislation.
Person Specification
Qualifications
Essential
Recognised HR qualification - CIPD Level 5 Basic IT knowledge Proven work experience as an HR Manager or similar role. Excellent knowledge of employment law Hands-on experience with Human Resources Information Systems Experience of designing compensation and benefits packages Ability to develop clear and fair company policies Excellent knowledge of Microsoft Office Familiarity with Internet and Outlook Ability to work on own initiative when required and as part of a team Good written and verbal communication skills Recognises the importance of being discerning about what is communicated due to the nature of the post Confidentiality at all times Team management & training skills Excellent analytical and decision-making abilities Excellent planning and organisational skills Ability to re-organise projects taking into account changing priorities Flexibility to meet the needs of the post and organisations requirements
Desirable
Recognised IT qualification eg ECDL or equivalent. Experience of working in a health care or other public sector setting. Knowledge and understanding of Health and Safety at work. Knowledge and understanding of GDPR in the context of an NHS organisation. Previous experience of using TeamNet.
Experience
Essential
Experience of managing ER cases
Desirable
Experience of working in primary care