HR Administrator

4 weeks ago

Cardiff, United Kingdom With Intelligence Full time

With Intelligence are recruiting a HR administrator to join our Cardiff team. As the face of HR and first point of contact for employee queries, the HR Administrator plays a key role in ensuring the smooth running of the Global HR function, providing highly effective administration support across the team. 

To sustain and support our growth, we are looking for a pro-active, adaptable and problem-solving oriented individual to join the team.  You will play a key role in actively implementing and enhancing global HR processes and providing best in class HR support to our employees and wider HR global team.  The candidate must be able to provide strong administrative support to achieve positive employee experience and help deliver our ambitious transformation people strategy that enables the long-term growth and performance of the business.

As a global business we have offices throughout the UK, US & APAC region. This role will report into a manager based in our London head office as part of our Global HR team.

Responsibilities

  • Support the activities of the HR Team and ensure that all Global HR administration is conducted accurately and in a timely, efficient manner.
  • Deliver excellent quality administration for core Global HR employee life cycle processes, including but not limited to the new starter process, leaver process, contractual changes, maternity and paternity leave. 
  • Liaising with hiring managers and colleagues in the Facilities and IT department to ensure a smooth onboarding and experience for new hires. 
  • Ensure proper completion and filing of employment and legal documents.
  • Act as the first point of contact for HR queries, monitoring the HR inbox and dealing with a high volume of queries, responding to and forwarding to the HR Team as required.
  • Ensure a professional approach is always delivered with particular emphasis on maintaining confidentiality.
  • Responsible for maintaining HRIS – updating employee details, new starters, leavers, absences and user profiles, running reports and ensuring accurate use of platform.
  • Provide administrative support for cyclical and ad-hoc activities including performance appraisals, compensation review cycles etc.
  • Adhere to all company policies and procedures and provide a highly customer focused service to the company and internal stakeholders at all times.
  • Provide cover for colleagues during periods of absence.
  • Support with creating offer letters and contracts when required.
  • Involvement in HR Projects and any other duties as and when required.

Requirements

  • Proven experience in a HR administrator role, ideally in a complex, fast paced organisation.
  • Working knowledge of HR processes.
  • Excellent communication, interpersonal and problem-solving skills
  • Proactive, highly motivated individual with strong attention to detail and a high degree of accuracy.
  • Ability to work independently and handle multiple tasks simultaneously in a fast-paced environment.
  • Ability to manage high volumes of work, prioritise and use sound judgement to escalate issues when required.
  • MS Office experience
  • HR related qualification/CIPD qualification.
  • Office administration experience.
  • Proficient in dealing with electronic filing and archiving systems
  • Team player who collaborates well with the wider HR team.
  • Ability for occasional travel to the London Head office

 

Benefits

  • 24 days annual leave rising to 29 days
  • Enhanced parental leave
  • Medicash (Healthcare Cash Plan)
  • Wellness Days
  • Flexible Fridays (Opportunity to finish early)
  • Birthday day off
  • Employee assistance program
  • Travel loan scheme
  • Charity days
  • Breakfast provided
  • Fully stocked drinks fridge
  • Social Events throughout the year
  • Hybrid Working with 3 days in the office

Our Company:

With Intelligence is a global organisation, headquartered at One London Wall, London EC2Y 5EA. Our Cardiff office is based in Capital Tower, Greyfriars Road. We offer amazing benefits, free breakfast daily and drinks provided all day, every day. We actively encourage social networks that oversee activities from sports, book reading to rock climbing, that you are free to join.

As part of our company, you will enjoy the benefits of an open plan office and working with a social and energetic team. With Intelligence provides exclusive editorial, research, data and events for senior executives within the asset management industry. These include hedge funds, private credit, private equity, real estate and traditional asset management, and our editorial brands are seen as market leaders in providing asset manager sales and IR execs with the actionable information they require to help them raise and retain assets. To maintain and grow our leading position in the market we need to continue to hire highly motivated, thoughtful and to ensure our subscribers are getting the exclusive intelligence they need first, and most comprehensively, through our range of services. If you are interested so far in what you have read, please apply, we look forward to hearing from you.

We are an Equal Opportunity Employer. Our policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, colour, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable law.

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