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Assistant Planning and Programme Manager

4 months ago

Gwaelodygarth, United Kingdom Public Health Wales Full time

Job summary

THIS POST IS FIXED TERM/SECONDMENT FOR 12 MONTHS DUE TO MATERNITY COVER.

The Planning Team within the NHS Executive have responsibilities in supporting NHS Wales Executive strategic planning, directorate planning and the development of regional and national planning functions

The Assistant Planning and Programme Manager ensures the efficient running of the day to day operations of the NHS Wales Executive Planning Team. The post holder ensures the effective process and mechanisms are in place to manage, update and report on operational and programme/project plans. The post holder will work autonomously over administration and operational management of the planning function.

The post holder is responsible for the effective deployment and maintenance of systems and process to support the NHS Executive in the development and reporting of its strategic and operational plans. The post holder will be expected to have detailed knowledge of administrative and business process and the ability to support multiple streams of work, whilst taking on responsibility for specific projects at the direction of the Planning Manager

The role provides an excellent opportunity for a highly motivated individual to help deliver exciting projects of work to inform Welsh Government and support NHS Wales to improve health services and patient outcomes across Wales.

Hybrid working will be supported and agreed on appointment.

Main duties of the job

To liaise with a range of staff regarding information requirements for effective programme and planning delivery and performance management of plans and projects

Build and maintain effective and positive working relationships on a local and all Wales basis.

Communicate effectively with all key stakeholders. Examples of this would include communicating planning implications in relation to IT system to a range of clinical and non clinical staff.

Engage effectively with internal stakeholders to better understand their requirements and support the development of appropriate solutions/improvements.

Using a variety of methods including oral, written and electronic to communicate service related information to service users, senior managers, external agencies GPs, Hospital Services, or external suppliers of services.

Uses skills of tact, diplomacy and persuasion to gain the support of staff, clinicians to buy in to plans

As a supervisor, communicate effectively with all support staff working within the planning team to ensure efficient and high quality team work is maintained.

As a key member of the NHS Executive Planning team, the post holder must be able to communicate effectively at all levels and disseminate information to the department as appropriate. The post holder will also be expected to represent the service at local and all Wales meetings as and when required.

About us

The NHS Executive works in partnership for and on behalf of Welsh Government, in and with the NHS in Wales and is hosted by Public Health Wales.

Our key purpose is to drive improvements in the quality and safety of care - resulting in better and more equitable outcomes, access and patient experience, reduced variation, and improvements in population health.

We do this by providing strong leadership and strategic direction - enabling, supporting, and directing NHS Wales to transform clinical services in line with national priorities and standards.

To find out more about working for us and the benefits we offer please visit

For guidance on the application process, please visit

Job description

Job responsibilities

IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENTLINE MANAGER PRIOR TO APPLYING FOR THIS POST.

The Assistant Planning and Programme Manager ensures the efficient running of the day to day operations of the NHS Executive Planning Team. The post holder ensures the effective process and mechanisms are in place to manage, update and report on operational and programme/project plans.

The post holder will work autonomously over administration and operational management of the planning function but will report to the Planning Manager.

The post holder is responsible for the effective deployment and maintenance of systems and process to support the organisations management and reporting of its strategic and operational plans. The post holder will be expected to have detailed knowledge of administrative and business process and the ability to support multiple streams of work, whilst taking on responsibility for specific projects at the direction of the Planning Manager.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Person Specification

Qualifications

Essential

Educated to Degree level or equivalent OR Proven track record (see EXPERIENCE)

Desirable

Relevant managerial/admin qualifications

Experience

Essential

Experience of effective management of staff and leading a team. Experience of working to tight deadlines. Experience of working in multi-disciplinary teams. Understanding and applies the principles of quality assurance systems.

Desirable

Experience of working in an NHS planning environment. Experience of working within a programme and project environment. Previous NHS experience. Experience of extracting data from databases. Experience of quality systems and quality management.

Skills

Essential

Excellent inter-personal and communication skills. Excellent organisational skills. Effective report writing. High levels of literacy and numeracy. Good Microsoft Office Suite skills. Ability to negotiate and persuade others. Presentation skills and ability to engage and communicate effectively with a range of stakeholders.

Desirable

The ability to speak Welsh/willingness to learn.

Knowledge

Essential

Knowledge of team working and supervisory management. Knowledge of planning and monitoring methodologies. Working knowledge of IT systems including Microsoft word; excel, database, outlook.

Desirable

Knowledge of the principles of strategic planning.

Personal Attributes (Demonstrable)

Essential

Committed to quality. Confident. Reliable. Motivated/enthusiastic. Flexible, but able to work within policies and procedures when required. Good attention to detail.

Desirable

Ambitious. Keen to develop skills.

Other (Please specify)

Essential

Ability and willingness to travel between sites in a timely manner to meet the needs of the service.