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Administrator

4 months ago

Brighton, United Kingdom Tate Full time

Job Title: Administrator City Infrastructure (Commercial Administrator)

  • Department: City Environment
  • Location: Brighton
  • Salary: £13.47 per hour
  • Job Type: Full-Time, 37 hours per week (9 AM - 5 PM)

Contract Duration: 3 months to cover secondments, with the possibility of extension

Working Arrangement: Hybrid working available - 2-4 days on-site, 5 days on-site during the training period

About Us:

Join our dynamic team at the City Environment Department, where we are dedicated to enhancing the quality of life in our community through efficient and sustainable city infrastructure management. We are looking for a proactive and organised individual to join us as an Administrator for City Infrastructure. This role is crucial in supporting the smooth operation of our infrastructure projects and services.

Job Overview:

As an Administrator for City Infrastructure, you will play a key role in ensuring the effective administration and coordination of infrastructure projects and initiatives. You will work closely with the Assistant Business Support Manager and other team members to provide comprehensive administrative support, ensuring that our city's infrastructure services run smoothly and efficiently.

Key Responsibilities:

  • Administrative Support: Provide day-to-day administrative support to the City Infrastructure team, including scheduling meetings, preparing agendas, and taking minutes.
  • Data Management: Manage a wide variety of data sets and systems that support the smooth running of the service. This includes service information (e.g., collection rounds, vehicle databases, health & safety data) and HR information (e.g., PIER sickness data, annual leave data, and payroll).
  • Performance Management: Produce accurate and timely management information and support performance management across the service.
  • Communication: Prepare and send out letters and emails to residents, councillors, and other stakeholders as required, including responses to complaints. Manage generic inboxes and ensure timely and appropriate responses.
  • Stock Management: Manage stock and order supplies and services.
  • Payment Handling: Take payments for council services and facilities.
  • Customer Service: Deal with the public and respond to their queries effectively.

Qualifications:

  • Education: A high school diploma or equivalent is required. An associate's or bachelor's degree in business administration, public administration, or a related field is preferred.
  • Experience: At least 2 years of experience in an administrative role, preferably within a municipal or public sector environment. Local authority experience would be advantageous.

Skills:

  • Strong communication skills, both phone and written, with the ability to apply the correct tone, grammar, and punctuation.
  • Excellent organisational and time-management skills.
  • Ability to manage a wide variety of data sets and systems.
  • Strong team player, able to support other administrators.

Additional Information:

This role is currently for a 3-month period to cover secondments, with the potential for extension. Hybrid working is available, with 2-4 days on-site and 5 days on-site during the training period.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.