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Administrator
2 months ago
Are you someone with administrator experience? Looking for a new role part time? Live in Brighton? We have a role for you
Role: Administrator
Location: Brighton
Start date: ASAP
Job type: Permanent - Part time
About Us
A well-established contractor that works both in the domestic and commercial space. They have other teams' setup to deal specifically with various subcontract packages also.
Job Summary
You will work closely with our dynamic and lively management team to ensure the smooth running of business. It is a varied role and, although it is a mainly construction administration role, a very good understanding of both accounts administration and Xero are essential.
Key Responsibilities
Tracking and approving all purchase invoices - daily/weekly
Confirming/authorising timesheets of all labour on all projects - daily/weekly
Credit Control - daily/weekly
Fleet management - ad hoc
Administration of retention sums for completed projects - daily/weekly
Supporting management in applying for monthly/fortnightly payments for each project - monthly/fortnightly
Ensuring clients are charged correctly, including any extra labour and materials and correct VAT amount applicable depending on the type pf project - ad hoc
Answering phone calls and either direct them to the appropriate staff members or take messages - daily/ad hoc
Provide administrative support to the management and site team, such as preparing documents, e-filing, producing reports and presentations and anything else required for the smooth running of the business - daily/ad hoc
Ensure all office supplies are stocked up and order new supplies as/when needed - weekly/monthlyRequired Skills and Qualifications
Excellent communication skills and a professional telephone manner
Able to take instructions by the management team
Proficient bookkeeping
Proficient in Outlook, Word and Excel
Proficient in Xero/Dext
Previous experience in a customer service or administrative role is essential
Previous experience in a construction administration role is essential
Ability to work both collaboratively as a team member and on own initiative
Minimum of 5 GCSEs (or equivalent) with A-C grades, including Maths and English.General Information
Working hours: 20-25 hours per week (TBC)
Employment type: Permanent/Part Time
Probation period: 6 months
Statutory Paid Annual Leave: 28 days including bank holidays (pro-rata)
Sick Leave: Statutory only
Salary: £16.00 per hour for the duration of the probation period - to be reviewed once permanent employment is confirmed on completion of probation period and depending on experience.Benefits
Company pension
Free coffee and tea
WPA Cash PlanSchedule and Location
Days: Monday to Friday, 4-5 hours per day.
Time: Between 9am and 4pmHow to Apply:
Please send your CV detailing your relevant experience to or apply online
