Administrator

7 months ago


Brighton, United Kingdom Soutenu Limited Full time

ROLE SUMMARY - Soutenu Ltd are based in Brighton, a stone’s throw from the main Station. Soutenu Ltd is the overarching company of Low Carbon Europe Ltd (t/a LCE) and Green & Kassab Limited (t/a GKT). LCE provides Energy & Sustainability consultancy while GKT provide Business consultancy to both the private & public sectors.

Summary:

- Provide administration support to Soutenu Group
- Assist with maintenance of the CRM (ZOHO ONE) contacts, leads and sales tracking
- Administer the Project Management System on ZOHO ONE and ensure full compliance with quality management and environmental management standards (ISO9001 & ISO14001)
- General administrative duties

Responsibilities Core:

- Daily demonstration of flexibility and ability in reviewing and prioritising workload
- Manage diaries, arranging, prioritising and making appointments, organise meetings and provide any necessary documentation, both internally and externally.
- Prepare/produce presentations, forms, records, reports and other material as required,adhering to quality standards
- Typing, formatting and proofing of documents.
- Drafting and typing of sales and marketing letters, proposals and general correspondence as required, including producing and scheduling mailshots.
- Dealing with incoming correspondence, distributing and/or circulating where appropriate
- Assist with maintenance of QMS - from project set up to close down including updating history log weekly and sending project forms i.e. initiation and sign off forms.
- Organise travel and accommodation arrangements.
- Shredding, filing, photocopying and any additional ad hoc admin required.
- Screening phone calls, enquiries and requests, and handling them where possible
- Ordering office stationery and other supplies

General:

- Provide reasonable ad hoc support to the wider group of companies as and when required and priorities and time allows. This may include absence cover for the other administration posts.
- General housekeeping of the office environment.
- General administrative duties

Skills & Qualifications: Professionalism, politeness, competency and reliability are expected in any person joining our company. In addition, the Administrator must also demonstrate:

- ‘Can do attitude’ - drive to deliver quality outputs, to the highest of standards
- Proactivity and ability to use initiative
- Flexibility to tailor support type and level to an individual’s needs - understanding of their deliverables and pressures and supporting accordingly
- Confidence
- Reliability
- Meticulous attention to detail
- Excellent levels of communication both written and verbal
- Approachability and people skills
- Upbeat and positive disposition
- Calm under pressure
- Discretion and trustworthy
- Excellent computer literacy (MS Office - Word, Excel, PowerPoint, Outlook

Pay: £23,000.00-£26,000.00 per year

**Benefits**:

- Company pension
- Private medical insurance

Schedule:

- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 1 year (preferred)

Work Location: In person


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