Office Administrator

2 months ago


Cullompton, United Kingdom GEA Full time

Responsibilities / Tasks

Sales Invoice Processing:

Generate and process sales invoices accurately and timely.

Address any discrepancies and follow up on outstanding invoices.

Timesheet Analysis & Reporting:

Collect and analyse employee timesheets.

Prepare detailed reports on hours worked and project allocations.

Stock Control & Liaising with VDS (Venture Diary Services) Stores:

Monitor and manage inventory levels.

Coordinate with VDS stores to ensure timely replenishment of stock.

SWDS (Southwest Diary Services) Fleet Management:

Oversee the maintenance and scheduling of the company fleet.

Ensure all vehicles are compliant with safety and regulatory standards.

General Office Duties:

Perform a variety of administrative tasks including ordering stationery, managing office supplies, and ensuring the office is well-organised.

Act as the front-of-house contact for visitors and employees, providing a welcoming and professional environment.

Breakdown Coordinator:

Manage and coordinate breakdowns, ensuring contract engineers are dispatched promptly to attend to customer needs.

Maintain accurate records of breakdown incidents and resolutions.

Ad-hoc:

Provide support to Senior Management Accountant to help cover for absences in the team.

Office hours – 5 days a week on site

Monday to Thursday – 8:15am – 17:00

Friday – 8:15am – 16:00

Your Profile / Qualifications

Computer literacy – Proficient in MS Word and Excel is essential.

Sage 50 experience is preferred for processing invoices and managing accounts.

Experience in a similar administrative role is essential

Excellent written and verbal communication skills

Ability to liaise effectively with customers, suppliers, and internal staff.

Strong self-motivation and the ability to work with minimal supervision.

Effective time management skills


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