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Executive Assistant, Vehicle Programmes

2 months ago

Gaydon, United Kingdom Jaguar Land Rover Full time
Gaydon


Beyond Property, Purchasing, HR and IT, more than being part of our Finance or Marketing teams, beyond even Sales and Service, every role in every business area offers unique opportunities to make an impact on the future of mobility and the automotive industry.

WHAT TO EXPECT

An opportunity has arisen for an Executive Assistant to join our team, supporting the Executive Director, Vehicle Programmes. This role is critical to the smooth running of the business and Vehicle Programmes Function alongside the Business Office Senior Manager. This role requires a great level of flexibility and comes with a high level of responsibility.

As the Executive Assistant you’ll have responsibility of the Executive Director’s diary, as well as assisting with Inbox management. This will include prioritising key business activity, liaising with the first line, suppliers, key business stakeholders, management of objectives, management and preparation of paperwork and follow up of actions. Working with the Business Office Senior Manager, the ongoing challenge is to maximise the impact of the Director in a very fast paced and dynamic environment.

Key Accountabilities and Responsibilities

Stakeholder engagement and liaison on behalf of Executive Director, ensuring important relationship management around key activities and visits Assisting, and occasionally leading, on departmental communications across all leadership levels Working closely with Business Office Manager to maximise the efficiency and impact of Vehicle Programmes Diary management and administration - managing travel arrangements, booking drivers etc., and keeping tabs on supporting documents Arranging and attending team meetings to take minutes and complete follow-up actions Providing direction on priorities, to include supporting paperwork, deadlines etc., with recommendations

 
WHAT YOU'LL NEED

Have the ability to organise Executive Director’s tasks, achieve objectives and make recommendations Have the ability to deliver quality and consistency in a complex, highly demanding environment whilst being able to adapt style and behaviour when dealing with different people and circumstances both internally and externally Have excellent computer skills to include Excel, Word and PowerPoint Possess excellent communication skills and be agile and flexible Be a great project manager