Executive Assistant
2 months ago
Job overview
We have an exciting opportunity to work in a pivotal role of Executive Assistant to the Chief Executive and Chair.
The successful candidate will be working as part of a small team and will have highly developed organisation skills and excel working in a fast-paced environment with shifting priorities. They will have experience in working in a politically sensitive area, using their tact and discretion in managing meeting requests, emails and correspondence.
As an experienced Executive Assistant you will work as part of the dynamic team providing support to our Executive Directors in a fast paced environment, working with a high degree of discretion and initiative, dealing with highly complex and confidential material, using excellent organisational and prioritisation skills, tact and versatility to maintain an excellent service.
The post holder will need to be highly organised and efficient, able to multi-task and use their initiative to manage and prioritise a wide range of tasks and responsibilities.
Main duties of the job
To provide an expert executive assistant service to our Chief Executive and Chair, providing a vital reputational and representational visibility at all levels to people both internally and externally.
In this role you will play a pivotal role in supporting Greater Manchester Mental Health NHS Foundation Trust's Chief Executive, providing Executive Assistant support.
Your responsibilities will include:
Managing a complex and very busy diary for the Chief Executive, including arranging meetings, travel and venue booking. Managing the Chief Executive's in-box, using tact, discretion, and diplomacy to ensure that correspondence is handled appropriately. Ensuring that crucial stakeholders are kept appraised of latest developments, to support decision making and planning. Collating and distributing complex information/statistics, using sound judgement and good drafting skills. Support the Chief Executive in their attendance at conferences meetings and other events. Providing an extensive Executive Assistant Service to the Chief Executive and the Chair. Collaborating with a range of internal and external stakeholders to organise meetings. Co-ordinating arrangements for meetings and events as well as preparing correspondence, reports and presentations and producing minutes Supporting with drafting materials such as articles for communications and engagement.
Working for our organisation
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Detailed job description and main responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Staff benefits
Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays. 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme
Person specification
Qualifications
Essential criteria
1.NVQ Level 3 Business Administration or equivalent
Experience
Essential criteria
•To coordinate a range of administrative and secretarial tasks for the Executive Directors and other colleagues, this will include responding to emails and as well as complex diary management. Organising meetings including workshops and conferences ensuring necessary venues and facilities are booked together with any travel and accommodation requirements. •Handle telephone and visitor enquiries from internal and external stakeholders on behalf of the Executive team, ensuring that all information is provided efficiently and courteously and in a manner that promotes the Trust’s reputation positively. •Proficiently utilise Microsoft Office applications Word, Excel and Powerpoint to produce reports, presentations, correspondence and other documents to a high standard. •Arrange meetings, organising diaries and distribute relevant information. This will include coordination of room bookings, diary management, preparation of agenda and papers, action planning and minute taking.Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.
The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.
We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.
Sponsorship will be offered for eligible roles that meet the salary requirements. Please review guidance from the UK Government . Please note, most health and care jobs must have a salary of at least £23,300, and other eligible jobs may require have a salary of £38,700 or higher, depending on your individual circumstances.
Do you have experience outside the NHS?
We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.
We will consider relevant experience outside the NHS to calculate your salary on appointment.
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