Executive Assistant to Chief Executive

3 weeks ago

Prestwich, United Kingdom Greater Manchester Mental Health Full time

Job overview

We have an exciting opportunity to work in a pivotal role of Executive Assistant to the Chief Executive and Chair. 

The successful candidate will be working as part of a small team and will have highly developed organisation skills and excel working in a fast-paced environment with shifting priorities. They will have experience in working in a politically sensitive area, using their tact and discretion in managing meeting requests, emails and correspondence.

As an experienced Executive Assistant you will work as part of the team providing support to our Executive Directors in a fast paced environment, working with a high degree of discretion and initiative, dealing with highly complex and confidential material, using excellent organisational and prioritisation skills, tact and versatility to maintain an excellent service.

The post holder will need to be highly organised and efficient, able to multi-task and use their initiative to manage and prioritise a wide range of tasks and responsibilities. 

Ideally you will have experience of working in a large complex organisation as at a similar level.

Main duties of the job

To provide an expert executive assistant service to our Chief Executive and Chair, providing a vital reputational and representational visibility at all levels to people both internally and externally.

In this role you will play a pivotal role in supporting Greater Manchester Mental Health NHS Foundation Trust's Chief Executive, providing Executive Assistant support.

Your responsibilities will include:

Managing a complex and very busy diary for the Chief Executive, including arranging meetings, travel and venue booking. Managing the Chief Executive's in-box, using tact, discretion, and diplomacy to ensure that correspondence is handled appropriately. Ensuring that crucial stakeholders are kept appraised of latest developments, to support decision making and planning. Collating and distributing complex information/statistics, using sound judgement and good drafting skills. Support the Chief Executive in their attendance at conferences meetings and other events. Providing an extensive Executive Assistant Service to the Chief Executive and the Chair. Collaborating with a range of internal and external stakeholders to organise meetings. Co-ordinating arrangements for meetings and events as well as preparing correspondence, reports and presentations and producing minutes  Supporting with drafting materials such as articles for communications and engagement.

Working for our organisation

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160  locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Detailed job description and main responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Staff benefits

27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme

Person specification

Qualifications

Essential criteria

NVQ Level 3 Business Administration or equivalent experience

Experience

Essential criteria

•To coordinate a range of administrative and secretarial tasks for the Executive Directors and other colleagues, this will include responding to emails and as well as complex diary management. Organising meetings including workshops and conferences ensuring necessary venues and facilities are booked together with any travel and accommodation requirements. •Handle telephone and visitor enquiries from internal and external stakeholders on behalf of the Executive team, ensuring that all information is provided efficiently and courteously and in a manner that promotes the Trust’s reputation positively. •Proficiently utilise Microsoft Office applications Word, Excel and Powerpoint to produce reports, presentations, correspondence and other documents to a high standard. •Arrange meetings, organising diaries and distribute relevant information. This will include coordination of room bookings, diary management, preparation of agenda and papers, action planning and minute taking.

 Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.

The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.

We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.

Sponsorship

We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website – click .

If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.

Do you have experience outside the NHS?

We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities. 

We will consider relevant experience outside the NHS to calculate your salary on appointment.

  • Executive Assistant to Chief Executive

    3 weeks ago

    Prestwich, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    We have an exciting opportunity to work in a pivotal role of Executive Assistant to the Chief Executive and Chair. As an experienced Executive Assistant you will work as part of the team providing support to our Executive Directors in a fast paced environment, working with a high degree of discretion and initiative, dealing with highly complex and...

  • Executive Assistant to Chief Executive

    2 weeks ago

    Prestwich, United Kingdom Greater Manchester Mental Health NHSFT Full time

    Job summary We have an exciting opportunity to work in a pivotal role of Executive Assistant to the Chief Executive and Chair. The successful candidate will be working as part of a small team and will have highly developed organisation skills and excel working in a fast-paced environment with shifting priorities. They will have experience in working...

  • Executive Assistant to Chief Executive

    2 weeks ago

    Prestwich, United Kingdom Greater Manchester Mental Health NHSFT Full time

    Job summary We have an exciting opportunity to work in a pivotal role of Executive Assistant to the Chief Executive and Chair. The successful candidate will be working as part of a small team and will have highly developed organisation skills and excel working in a fast-paced environment with shifting priorities. They will have experience in working...

  • Executive Assistant

    2 months ago

    Prestwich, United Kingdom Greater Manchester Mental Health Full time

    Job overview We have an exciting opportunity to work in a pivotal role of Executive Assistant to the Chief Executive and Chair. The successful candidate will be working as part of a small team and will have highly developed organisation skills and excel working in a fast-paced environment with shifting priorities. They will have experience in working...

  • Executive Assistant

    2 weeks ago

    Prestwich, United Kingdom Greater Manchester Mental Health NHS Foundation Trust Full time

    We have an exciting opportunity for a Temporary Band 5 Executive Assistant to join the Executive Secretariat based at The Curve, Prestwich. Based on the 1 st Floor of The Curve, you will be part of the rewarding and fast-paced environment of a busy Executive PA team. As an experienced Executive Assistant you will work as part of a dynamic team providing...

  • Executive Assistant to Chief Executive

    2 weeks ago

    Prestwich, United Kingdom Greater Manchester Mental Health NHSFT Full time

    Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. Staff benefits 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme Blue Light Card Discount

  • B2B Marketing Executive

    4 weeks ago

    Prestwich, United Kingdom Kasmir Associates Full time

    Kasmir Associates are exclusively recruiting for a growing telecoms company who are seeking a B2B Marketing Executive (Manchester office based) Main responsibilities As B2B Marketing Executive, you will work closely with the Graphic Design team on a wide variety of marketing activities, and You will report to the Marketing Manager. * Lead, plan, and...

  • B2B Marketing Executive

    2 weeks ago

    Prestwich, United Kingdom Kasmir Associates Full time

    Kasmir Associates are exclusively recruiting for a growing telecoms company who are seeking a B2B Marketing Executive (Manchester office based)Main responsibilitiesAs B2B Marketing Executive, you will work closely with the Graphic Design team on a wide variety of marketing activities, and You will report to the Marketing Manager. * Lead, plan, and execute...

  • B2B Marketing Executive

    4 weeks ago

    Prestwich, United Kingdom Kasmir Associates Full time

    Kasmir Associates are exclusively recruiting for a growing telecoms company who are seeking a B2B Marketing Executive (Manchester office based)Main responsibilitiesAs B2B Marketing Executive, you will work closely with the Graphic Design team on a wide variety of marketing activities, and You will report to the Marketing Manager. * Lead, plan, and execute...

  • B2B Marketing Executive

    4 weeks ago

    Prestwich, United Kingdom Kasmir Associates Full time

    Kasmir Associates are exclusively recruiting for a growing telecoms company who are seeking a B2B Marketing Executive (Manchester office based) Main responsibilities As B2B Marketing Executive, you will work closely with the Graphic Design team on a wide variety of marketing activities, and You will report to the Marketing Manager. Lead, plan, and execute...

  • PPC Executive with Marketing Experience!

    4 weeks ago

    Prestwich, United Kingdom Viral Group Full time

    Job Summary: We are seeking a skilled and experienced PPC Executive to join our team. As a PPC Executive, you will be responsible for managing and optimizing pay-per-click advertising campaigns across various platforms. Your expertise in Google Ads, Google Tag Manager, and campaign management will be essential in driving targeted traffic and maximizing...

  • B2B Marketing Executive

    3 weeks ago

    Prestwich, United Kingdom Kasmir Associates Full time

    Kasmir Associates are exclusively recruiting for a growing telecoms company who are seeking a B2B Marketing Executive (Manchester office based)Main responsibilitiesAs B2B Marketing Executive, you will work closely with the Graphic Design team on a wide variety of marketing activities, and You will report to the Marketing Manager.Lead, plan, and execute B2B...

  • Director of Corporate Affairs

    3 days ago

    Prestwich, United Kingdom Greater Manchester Mental Health NHSFT Full time

    We are delighted that you are exploring the role of Director of Corporate Affairs and Risks Management at Greater Manchester Mental Health NHS Foundation Trust (GMMH). This key role in our Board of Directors and an opportunity for an ambitious leader with expertise in corporate affairs and risk management to guide us on these matters and drive positive...

  • Director of Corporate Affairs

    1 week ago

    Prestwich, United Kingdom Greater Manchester Mental Health NHSFT Full time

    Job summary We are delighted that you are exploring the role of Director of Corporate Affairs and Risks Management at Greater Manchester Mental Health NHS Foundation Trust (GMMH). This key role in our Board of Directors and an opportunity for an ambitious leader with expertise in corporate affairs and risk management to guide us on these matters...

  • Personal Assistant

    2 months ago

    Prestwich, Borough of Bury, United Kingdom Manchester Brick Specialists Full time

    Company DescriptionManchester Brick Specialists is a trusted UK importer, supplier and distributor of high-quality clay bricks and stock bricks, located in Prestwich, United Kingdom. Our company is committed to delivering excellent customer service and maintaining strong relationships with suppliers and clients.Do you have the skills to fill this role Read...

  • Executive Assistant

    2 weeks ago

    Prestwich, United Kingdom Greater Manchester Mental Health NHSFT Full time

    Responsibility for ensuring sufficient cover within the office to cover absences of annual leave or sickness and support the CEO Office Manager to carry out supervision and Appraisals. Please note that interviews will be face to face only. Please see attached job description and person specification Staff benefits Pay Enhancements 30% additional for Evenings...

  • Executive Assistant

    2 weeks ago

    Prestwich, United Kingdom Greater Manchester Mental Health NHSFT Full time

    Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. Staff benefits Pay Enhancements 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays. 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10...

  • B2B Marketing Executive

    4 weeks ago

    Prestwich, Greater Manchester, United Kingdom Kasmir Associates Full time

    Kasmir Associates are exclusively recruiting for a growing telecoms company who are seeking a B2B Marketing Executive (Manchester office based) Main responsibilities As B2B Marketing Executive, you will work closely with the Graphic Design team on a wide variety of marketing activities, and You will report to the Marketing Manager. * Lead, plan, and...

  • B2B Marketing Executive

    3 weeks ago

    Prestwich, Greater Manchester, United Kingdom Kasmir Associates Full time

    Kasmir Associates are exclusively recruiting for a growing telecoms company who are seeking a B2B Marketing Executive (Manchester office based) Main responsibilities As B2B Marketing Executive, you will work closely with the Graphic Design team on a wide variety of marketing activities, and You will report to the Marketing Manager. Lead, plan, and execute...

  • B2B Marketing Executive

    2 weeks ago

    Prestwich, Greater Manchester, United Kingdom Kasmir Associates Full time

    Kasmir Associates are exclusively recruiting for a growing telecoms company who are seeking a B2B Marketing Executive (Manchester office based) Main responsibilities As B2B Marketing Executive, you will work closely with the Graphic Design team on a wide variety of marketing activities, and You will report to the Marketing Manager. Lead, plan, and execute...