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Executive Assistant to Chief Executive
4 months ago
Job summary
We have an exciting opportunity to work in a pivotal role of Executive Assistant to the Chief Executive and Chair.
The successful candidate will be working as part of a small team and will have highly developed organisation skills and excel working in a fast-paced environment with shifting priorities. They will have experience in working in a politically sensitive area, using their tact and discretion in managing meeting requests, emails and correspondence.
As an experienced Executive Assistant you will work as part of the team providing support to our Executive Directors in a fast paced environment, working with a high degree of discretion and initiative, dealing with highly complex and confidential material, using excellent organisational and prioritisation skills, tact and versatility to maintain an excellent service.
The post holder will need to be highly organised and efficient, able to multi-task and use their initiative to manage and prioritise a wide range of tasks and responsibilities.
Ideally you will have experience of working in a large complex organisation as at a similar level.
Main duties of the job
To provide an expert executive assistant service to our Chief Executive and Chair, providing a vital reputational and representational visibility at all levels to people both internally and externally.
In this role you will play a pivotal role in supporting Greater Manchester Mental Health NHS Foundation Trust's Chief Executive, providing Executive Assistant support.
Your responsibilities will include:
Managing a complex and very busy diary for the Chief Executive, including arranging meetings, travel and venue booking. Managing the Chief Executive's in-box, using tact, discretion, and diplomacy to ensure that correspondence is handled appropriately. Ensuring that crucial stakeholders are kept appraised of latest developments, to support decision making and planning. Collating and distributing complex information/statistics, using sound judgement and good drafting skills. Support the Chief Executive in their attendance at conferences meetings and other events. Providing an extensive Executive Assistant Service to the Chief Executive and the Chair. Collaborating with a range of internal and external stakeholders to organise meetings. Co-ordinating arrangements for meetings and events as well as preparing correspondence, reports and presentations and producing minutes Supporting with drafting materials such as articles for communications and engagement.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description
Job responsibilities
Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.
Staff benefits
27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme Blue Light Card Discount Person Specification
Qualifications
Essential
NVQ Level 3 Business Administration or equivalent experience
Experience
Essential
oTo coordinate a range of administrative and secretarial tasks for the Executive Directors and other colleagues, this will include responding to emails and as well as complex diary management. Organising meetings including workshops and conferences ensuring necessary venues and facilities are booked together with any travel and accommodation requirements. oHandle telephone and visitor enquiries from internal and external stakeholders on behalf of the Executive team, ensuring that all information is provided efficiently and courteously and in a manner that promotes the Trust's reputation positively. oProficiently utilise Microsoft Office applications Word, Excel and Powerpoint to produce reports, presentations, correspondence and other documents to a high standard. oArrange meetings, organising diaries and distribute relevant information. This will include coordination of room bookings, diary management, preparation of agenda and papers, action planning and minute taking.