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Vehicle and Equipment Support Desk Administrator
1 month ago
Job summary
Vehicle and equipment support desk administrator - Fixed term till 31st March 2025
Reporting to the Vehicle & Equipment Unit Manager the purpose of this role is to act as the administrative assistant to the Vehicle and Equipment Team, liaising with internal and external managers, organisations and agencies as appropriate.
The post holder will develop and maintain a comprehensive secretarial and administrative service, including typing, minute taking, filing, photocopying, arranging and recording appointments and meetings and facilitating work required to resources in accordance with relevant schedules.
Main duties of the job
1. To liaise with the operational teams with regard to repairs and maintenance of vehicles and the operational day to day running of vehicles and equipment both leased and owned, including the use of external contractors where Liaise with the NEPTS Operational Teams and all Trust workshops,contractors, suppliers and stations to ensure best use of To assist in the planning and implementation of all maintenance and repairs of all NEPTS vehicles, as specified by South Central Ambulance To support the directorate in ensuring that all resources are compliant to the standards required by SCAS and other bodies such as Department To comply with all relevant Trust policies and To maintain the upkeep of records relating to the maintenance and repair of vehicles and equipment using all computerised systems ensuring inspection reports and job cards are completed accurately and closed To provide all departments, where necessary, with information with regard to the status of vehicle operations and To attend training courses as and when To participate in the Trust's annual Individual Performance Review andDevelopment process10. Foster a positive relationship with internal and external stakeholders to enhance Dispatch and monitor teams of drivers to promote a culture of safetyPlease see the full list of duties in the file attached to this job advert.
About us
Benefits we offer:
Full training and support when you join and ongoing throughout your employment with us. Holiday entitlement is 27 days rising to 29 days after 5 years and 33 days after 10 years, plus 8 bank holidays (pro rata for part time). Enrolment into the NHS Pension Scheme. Access to continual professional development and opportunities within SCAS and the NHS. Occupational Health support along with an Employee Assistance Programme. NHS Discounts in over 200+ stores including Holidays, Days out, Car insurance, Restaurants and Clothing. Staff networking and support groups.About Us
South Central Ambulance Service NHS Foundation Trust provides a range of emergency, urgent care and non-emergency healthcare services, along with commercial logistics services.
The Trust delivers most of these services to the populations of Berkshire, Buckinghamshire, Hampshire and Oxfordshire as well as non-emergency patient transport services in Sussex.
We serve a population of over 7 million and answer over 500,000 urgent calls a year. We employ 4,551 staff who, together with over 1,100 volunteers, enable us to operate 24 hours a day, seven days a week.
In SCAS, we know that colleagues who are cared for and valued are enabled to provide the right care, first time, every time. That is why we strive to foster a culture that balances fairness, compassion, learning and accountability; a 'just and learning culture'.
Job description
Job responsibilities
Please see the attached job description and person specification for more information.
We are really looking forward to receiving your application and attention to detail is important in this role, so please ensure that your application form clearly demonstrates how you meet the minimum criteria for this role.
Person Specification
Knowledge and Experience
Essential
Knowledge of Microsoft Office Suite inc. Excel, Word, essential Experience of providing secretarial/administrative support within a team environment.
Skills and Aptitudes
Essential
Excellent written and verbal communication skills. Must be able to present information a clear and concise format. Must be able to use computer / laptop Time Management skills to include the submission of reports and updates by given dates as directed/ requested
Personal Attributes
Essential
Displays innovative ways of working, constantly seeking improvements in order to achieve objectives. Displays good interpersonal working relationships across a broad spectrum. Adaptable and flexible, meeting the requirements of the role.